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Records Requests

Information on high school transcripts, public records requests, employee records requests, requests for DACA documents and more.

High School Transcripts

Transcripts show the date of birth, date of entrance, courses taken, grades received, and degrees granted. Transcripts are available for 90 years after graduation. Submit your request for through Parchment transcript service.

Inspection of Public Records Requests

Albuquerque Public Schools follows procedures contained in the New Mexico Inspection of Public Records Act (NMSA 1978, Chapter 14, Article 2) and the New Mexico Attorney General's published compliance guide. Learn more about Inspection of Public Records Requests.

Employee Records Requests

For employee records requests, contact the Human Resources Department or email the .

Requests for DACA Document

DACA, also known as Deferred Action for Early Childhood Arrivals (or the Dream Act), is for people who need documents from Albuquerque Public Schools verifying to the Department of Homeland Security U.S. Citizenship and Immigration Services, that they came to the United States before their 16th birthday. Applicants must be born after 1980 to qualify. Learn more about DACA Document Requests.

Submitting Your Request

Send your request by email to the or by postal mail to Custodian of Records, P.O. Box 25704, Albuquerque, NM  87125-0704. The request must be in writing and must include:

  • A specific description of the records requested
  • Your full name
  • All names the student used when attending APS schools (i.e., maiden name, middle name, nickname)
  • Your mailing address
  • Your email address and phone number(s)

Fees: Records are charged at 50 cents per page and $10 per flash drive. 

How Long are Records Retained?

Records are destroyed based on the Retention and Disposition Schedule.

Student Record Retention Schedule
Record TypeRecord Retention
Student Health and Immunization Records 10 years from the date of student's last attendance
Special Education Records After completion of special services, but not sooner than 5 years after completion of activities funded
Registration Records 2 years after the date of student's last attendance
Screening Evaluation 2 years after the date of student's last attendance
Counselor Notes 2 years after the date of student's last attendance
Correspondences 2 years after the date of student's last attendance
Program Participation 2 years after the date of student's last attendance
Other student records 2 years after the date of student's last attendance
Student’s attendance/
absence record
One year after the end of the school year
School census records One year after the end of the school year
Student accident and illness One year after the end of the school year