Open/Switch Enrollment for APS Employees is October 1 through 16
Albuquerque Public Schools
Mileage Form & Reimbursement Guidelines
APS Guidelines for In-District and In-State travel.
Mileage Forms
Mileage is due in the APS Payroll Office no later than the 7th of each month.
Please use the In-District form for travel from APS location to APS location using the location codes below.
In-District Mileage (PDF)Please use this form if you cannot find the correct location code, and enter the odometer readings.
In-State Mileage (PDF)Mileage Reimbursement Instructions
- Employee Name & Number: Must agree with payroll records in order to process the mileage form.
- Month/Year: Only put the month and the year for the mileage that is being claimed (only one per form) Do not combine months.
- Location Telephone Number: List a number where you can be reached or an alternate number where a message can be left in case there is an immediate question. Some issues can be resolved over the phone without having to come into the Payroll office to correct. If all the requirements are not met, the mileage form will be held for correction.
In-District Travel
Mileage reimbursement will be paid to those staff who must use privately owned vehicles in the conduct of official APS business as assigned by his/her supervisor.
Mileage reimbursement rate will be in compliance with the per diem and mileage regulations established by the New Mexico Department of Finance and Administration (DFA) pursuant to the Per Diem and Mileage Act (2.42.2 NMAC).
Mileage reimbursement claims are based on APS In-District Mileage Chart. If not listed on the APS In-District Mileage Chart, odometer readings are required.
A District Mileage Reimbursement Form, obtained from APS Payroll Website, must be completed to receive reimbursement.
Reimbursement requests must be received in the Payroll Office no later than the 7th of each month.
Claims will be paid approximately by the following month.
Mileage, for In-District travel, may not be paid from activity funds.
Business conducted either on the way to work, or on the way home, is not authorized for reimbursement.
Out of District Travel
Out-of-district travel, involving overnight stays, must receive prior approval from the appropriate district site administrator, grant administration (if applicable) and Superintendent Designee.
Out of District travel using activity funds, must comply with the APS Activity Fund Manual, Chapter X.
Exceptions include the following: athletic regular-season games/tournaments, athletic district and/or state games/tournaments, and co-curricular programs events taking place during the school year or part of the programs established schedule.
Travel Guidelines
- Mileage associated with overnight travel through the Travel Authorization process will need to be submitted to the Accounts Payable Department.