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Paying for a Field Trip & Bus

Information about paying for a field trip and bus with non-activity funds.

Steps For Paying For A Field Trip

Step 1 – Schedule the Trip

  1. Call the field trip location and schedule your field trip. Be sure to ask for any necessary information such as a reservation confirmation number and a quote for the cost.
  2. Call the Bus Company to reserve your bus for the Field Trip. Visit the APS Transportation Bus Contractors webpage for bus vendors.

Step 2 – If you pay by P-Card

Will you be paying for the field trip with a P-Card?

  • If yes, send the Executive Director of Procurement an e-mail to request approval to use the P-Card for your Field Trip.
    • Ensure the staff member going on the field trip has the P-Card on the day of the event.
  • If no, proceed to Step 3

Step 3 – If you pay by Purchase Order

Will you be paying for your field trip and bus service with a Purchase Order?

  • If yes, follow the regular process for entering a requisition. You must have a quote.
  • We recommend that you enter the requisition at least 2 months in advance to ensure there is enough processing time and availability for your field trip location and bus service.

Quick Tips

  • Explora accepts CKRs. Call (505) 224-8341 to speak to the Reservation Specialist, or visit their Educational Programs web page.
  • Meow Wolf accepts P-Cards or CKR. Call (505) 395-6369 at least 2 weeks in advance.
  • ABQ BioPark accepts POs, P-Cards, or CKR. Call (505) 764-6272 at least 2 weeks in advance.
  • Museum of Natural History – Call (505) 841-2800, option 5 – in advance.


Contact Dionne Sanchez by email at  for more information.