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Custodian of Records Office

Find information about the Custodian of Records Office. Records can be inspected in person at our offices by appointment only.

Records can be inspected in person at our offices by appointment only.

How can we help you?

The following information is provided to assist in your request for records. Choose from the following options

Translations

Read the Translation Disclaimer for information about translating content on this website.

Questions

For questions or more information, please email .

Deferred Action for Childhood Arrivals (DACA)

This is for persons who need documents from Albuquerque Public Schools for verifying to the Department of Homeland Security - U.S. Citizenship and Immigration Services that they came to the U.S. before their sixteenth birthday. Submit your DACA Documentation Requests online.

What APS can provide:

  • Dates of attendance for students who attended an APS school in any grade kindergarten through 12th, and who were born after 1980.
  • Transcripts of grades can be provided for those who attended an APS middle school or high school, and who were born after 1980.

What APS cannot provide:

  • If students attended another public school, charter school or private school, they will need to request documents directly from those schools.
  • If students received their General Equivalency Diploma (GED), they will need to request these records from the state in which the diploma was issued.

Diplomas

Diplomas are only available from the school at the time of graduation. Copies of the diplomas are not retained by the school district. Please refer to Albuquerque Public Schools Policy and Procedural Directives. A high school transcript is the only officially recognized record of high school coursework and graduation.

Employee Records

Please contact Human Resources Department at (505) 880-3700. If you have specific questions please refer to the Human Resources Staff Directory for appropriate personnel.

Immunization Records

For current students or students that have been out of APS less than 2 years:  contact the Health Office at the last school attended. Contact information for schools is located on the APS School Directory

Transcripts

  • For current students or students that have been out of APS less than 2 years: Contact the APS registrar at the high school last attended for an unofficial transcript.
  • For students that have been out of APS more than 2 years: Official and Unofficial high school transcripts for APS graduates may be obtained online through the Parchment transcript service. Reviewing Parchment Instructions is helpful, especially for transcript requests of students last attending APS High Schools more than five years ago.
  • Students who graduated or attended an APS high school more than five years ago will need to add “District Imaging and Archive Center” to the list of schools attended because the transcript will be located at the APS Archive Center.

If you need more assistance, contact information for schools is located on the APS School Directory. For further assistance with Parchment, you can contact the APS District Imaging and Archive Center (505) 842-3696.

Special Education Records

  • For personal use: contact the student’s current school or if they have been out of APS less than 2 years, the last school attended for a copy of most current IEP.
  • Or you may contact the APS  for more information.

Student Records

  • For personal use of students that are currently attending APS or have been out of APS less than 2 years: Contact the APS registrar at the school you last attended for an unofficial student records.
  • For student records to go to a new school: The new school should contact the last APS School the student attended directly for a formal school-to-school transfer of student records.

All Other Requests

For anything not covered above, please continue to the APS Public Records Request page. 

Contact Information

Main Phone: (505) 855-9040
Fax: (505) 253-9066
Email: custodianofrecords@aps.edu

Mailing Address:
P.O. Box 25704 Albuquerque, NM 87125

Physical Address:
6400 Uptown Blvd. NE Albuquerque, NM 87110 Map