Personal tools

How to Rent an APS Facility

Step by step instructions for renting Albuquerque Public Schools facilities online.

Facility Scheduling for APS Employees

Scheduling of facilities by APS employees for school events is done through the district's intranet site, using your employee login and password. Information regarding the four conference facilities can also be found on the intranet.

About the Facility Use Calendar

  • Use the Facility Use Calendar to rent an APS Facility.
  • The Facility Use Calendar displays events that already have been scheduled and allows you to view events by location and/or date.
  • NOTE: The calendar may not include all school events and activities; some facilities that appear to be available may already be booked.

Visit the Facility Use Calendar

Facility Rental for the General Public

Before you can reserve a facility, you must register your organization. The Community portal will be closed from June 1 to June 30. No community facility requests can be submitted during this time.

Community groups are not allowed use of artificial turf fields on APS campuses.

Facility Rental Fees

Some organizations such as parent groups and booster clubs aren't charged a fee for using APS facilities. Certain non-profits, depending on the nature of their activities held on APS campuses, will be charged rental fees. Other organizations that charge for their services such as sports programs and before and after school care are required to pay a fee before they can use the facility.

Learn more about Building Use Categories, Fee Schedule, and How to Pay

Registration Process

Step 1 of 3: Login or Create an Account

  1. Visit the to Facility Use Calendar to register your organization. Login to the website by clicking on the "Log in to Request Facility Use" located in the in the upper right corner of the window. If you do not already have an account, you will be prompted to create an account.
  2. Create an account. Click on the "Don't have an account? Create one." link. Then read the terms and conditions. Checking the box at the end of the terms states you have read and agree to abide by terms. Click on the "Agree and Register" button to proceed with account registration.
  3. Fill out your full name and contact information.
  4. Create a password, then click "Save & Next". You are now logged in.
    • All passwords must contain at least six characters.
    • Passwords can use any combination of letter, numbers, and/or symbols.
    • Passwords are not required to include any capital letters and are not case sensitive.

Step 2 of 3: Register Your Organization

  1. Provide your organization information including name, address and type of organization.
  2. Click the "Add Organization" button, then the "Save & Next" button.
  3. Finally, click on the "Submit Requests" button. Requests will go to the Facilities Usage Specialist for approval. You will receive an email confirmation once your request has been approved.

Step 3 of 3: Submit Your Rental Request

Once your organization has been approved, you may submit a rental request. These requests must be made at least 10 days prior to the event.

  1. Visit the Facility Use Calendar to submit your rental request.
  2. Login to the website by clicking on the "Log in to Request Facility Use" located in the upper right corner of the window. Log in using the email address and password you created during your account registration.
  3. Check availability of the facility: Use the filter buttons to choose a location and date(s).
  4. Request a facility: Click the "Request Facility Use" tab at the top of the page. You have two choices:
    • Normal Schedule: Allows you to request from one to up to 20 events. All events should be in the same room(s) at the same time over different days.
    • Recurring Schedule: Allows you to choose up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (i.e. every Monday and Wednesday for a month or every Sunday for a year, etc.)
  5. Fill out the event information, including event title, description, school or APS facility, room or building, date(s) and start and end times. Click "Check Availability".
    • If the room/building is available, agree to the terms and conditions of the Building Use Agreement and provide information about fees charged by your organization.
  6. Provide additional information and requests:
    • Provide organization information including name, contact and insurance expiration date. Your request will not be approved until you have supplied the Facilities Department with a current Certificate of Insurance.
    • Request maintenance service including audio/visual, custodial, event break down, event set up, food service, technology and security.
    • Provide event information including number of adults and children attending, extra chairs required and parking spaces required.
    • List additional needs.
  7. Sign using your email address and confirm that you agree with the terms and conditions of facility usage.
  8. Submit your request. You should receive an email notification confirming your request was received along with a schedule ID number, followed by an email confirming or denying your request.