Building Use Categories, Fee Schedule, How to Pay
Are you interested in renting APS facilities? Find out about building use categories, fee schedules, and payment information.
Payment Information
- Payments can be submitted conveniently in the new Facility Rentals System, Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal.
- A minimum facility use charge of two hours is required for any event scheduled outside of custodial staff's regular duty day.
Rental Fees and Rate Schedules
Building Use Categories
- Category 1: APS Programs.
- Authorized Parent Organizations, Booster Club activities, APS departments. No rental fees are charged.
- Category 2: Educational Entities.
- Public Education Department. No rental fees are charged for use of school facilities. Use of conference facilities will incur rental charges. Contact the Facility Use Specialist to inquire.
- Category 3: Public Interest Groups.
- Neighborhood Associations, Neighborhood Watch Groups, Charter Schools, Support Groups. For 501c3 organizations, documentation of non-profit status must be provided. Facility use fees depend on the nature of the activity. Staff overtime charges are non-negotiable. Contact the Facility Use Specialist to inquire.
- Category 4: Youth Sports and Before & After School Programs/Permit Fee.
- Razzle Dazzle, AYBL, AAU, USSSA, YMCA, Junior Wrestling, Club teams. See Rate Schedules below for fees.
- Category 5: Recreational, Religious, Political and Other Non-Profits.
- Church Groups, Political Organizations, Private Schools. See Rate Schedules below for fees.
- Category 6: Commercial, For-Profit Groups, and others.
- For-profit programs or events. See Rate Schedules below for fees.
- Category 7: TV and Film Production Companies.
- See the rate schedules below for fees.
TV and Film Production Company Rates, Category 7
About Last-Minute Requests
Last-minute requests will add an additional $1,000 to each category. Last-minute means any Agreement that is not signed by the requestor at least 1-week prior use of the property.
Fee Schedules
| Type of Area | Fee per day |
|---|---|
| Catering/Base Camp/Crew Parking | $2,500 |
| Parking Lots, Dirt or Paved (vehicles parking only, under 50 vehicles) |
$1,000 |
| Type of Area | Fee for 0-8 hrs. | Fee for 8-14 hrs. |
|---|---|---|
| School hallways, bathrooms, classrooms, lobby, patio areas, and playgrounds (including set up and tear down) |
$2,500 | $3,500 |
| Auditorium or Theater or Lecture Hall (including set up and tear down) |
$3,000 | $4,000 |
| Cafeteria or Library (including set up and tear down) |
$2,500 | $3,500 |
| Kitchen (Requires Cafeteria Director Approval and additional fees may apply. A kitchen staff member must be present and will be invoiced separately by Food Services.) |
$3,000 | $4,500 |
| APS Staffing Type | Fee | |
|---|---|---|
| Custodian: 2-hour minimum | $75 per hour | |
| APS Sound Staff | TBD | |
| Kitchen Staff: If needed | Invoiced separately by APS Food Services |
|
| Fees subject to change. | ||
| Type of Equipment | Fee |
|---|---|
| Sound Equipment and Stage Lighting (Not including APS Staff Fees) |
$100/hour |
| Gym Scoreboard | $600/day |
| Volleyball Standards | $500/day |
| Wrestling Mats | $1,000/day |
| Type of Area | Fee for 0-8 hrs. | Fee for 8-14 hrs. |
|---|---|---|
| Elementary School Gym | $1,500 | $2,000 |
| Middle School Gym | $2,500 | $3,000 |
| High School Auxiliary School Gym | $2,500 | $3,500 |
| High School Main Gym | $4,000 | $5,500 |
| Baseball, Softball, Football, Soccer Fields, Tracks and Tennis Courts |
$2,000 | $3,000 |
| Weight Room, Wrestling Room, Dance Room |
$1,500 | $3,000 |
Athletic Facilities Rental Fees, Categories 1-6
| Athletic Facility Area | Non-Profit Rate | Other Rate |
|---|---|---|
| Elementary School Gym | $50/hour | $150/hour |
| Middle School Gym: Requires Athletic Director Approval |
$75/hour | $175/hour |
| High School Auxiliary Gym: Requires Athletic Director Approval |
$100/hour | $200/hour |
| High School Main Gym: Requires Athletic Director Approval |
$150/hour | $250/hour |
|
High School Baseball/Softball Fields *Football and Soccer fields offline |
$75/hour | $150/hour |
| Weight Room, Wrestling Room, Dance Room: Requires Athletic Director Approval |
$75/hour | $150/hour |
| Tracks/Tennis Courts: Requires Athletic Director Approval |
$50/hour | $100/hour |
| Gym Scoreboards | $25/day | $50/day |
| Wrestling, Cheer Mats | $50/day | $125/day |
School Facility Rental Fees, Categories 1-6
| School Facility Area | Non-Profit Rate | Other Rate |
|---|---|---|
| Auditorium, Theater, Lecture Hall | $75/hour | $200/hour |
| Sound Equipment | $25/day | $50/day |
| Stage Lighting | $25/day | $50/day |
| Cafeteria, Library | $50/hour | $200/hour |
| Classroom, Lobby, Indoor Common Areas |
$40/hour | $100/hour |
| School Grounds (playgrounds, patio area, parking lots) |
$25/hour | $60/hour |
Fees Charged for Additional APS Staffing, Categories 1-6
Kitchen Facility Rentals require Cafeteria Director approval. The standard rental fee for kitchen facilities is $137 per hour or for non-profits $37 per hour. Additional fees may apply. A kitchen staff member must be present and will be invoiced separately by Food Services.
| APS Staffing Type | Non-Profit Rate | Other Rate |
|---|---|---|
| Custodian: 2-hour min. required |
$35/hour | $35/hour |
| Custodian for Categories 1, 2, 3: 2-hour min. required |
$45/hour | $45/hour |
| Kitchen Staff: If needed |
Invoiced separately by Food Services |
Invoiced separately by Food Services |
| APS Security: If deemed necessary by school administration |
Invoiced separately by APS Police |
Invoiced separately by APS Police |
Special Permit Fees for Youth Sports and
Before and After School Programs
| Program Type | Rate Per Use | Rate by Semester and Year |
|---|---|---|
| Youth Sports Practices Only | $30 per use for 1 to 6 uses |
$350/semester or $600/year |
| Before and After School Programs | Once per week | $150/semester or $300/year |
| Before and After School Programs | Two or more times per week |
$350/semester or $700/year |
Questions?
Contact Lisa Hertich, Senior Facilities Usage Specialist at lisa.hertrich@aps.edu or (505) 842-3521 if you have any questions.