Safeguarding School Property

Find the expectations for safeguarding school property when renting a facility.

1. The user of the facility shall be responsible for reasonable care of the facility and for proper conduct of members of the group.  The user shall be billed for any damage resulting from improper or careless use of the facility.
2. The use of said areas shall not in any way interfere with school activities.  Facilities will be left in as good condition as found.
3. The principal or site administrator shall ensure that an authorized district representative will be present during proposed use to open the facility, safeguard it during use, and to secure the facility at the end of its use.
4. A school custodian, and/or other System employee as designated by the principal, must be present during the activity or event.  School employees are not permitted to give their building keys to an outside organization.
5. Signs, banner, permits, etc., may not be erected on school property unless the permission of the Principal or designee is obtained in advance and only if such displays do not deface school property.
6. Parking is permitted only in designated areas.
7. The number of attendees may not exceed the number authorized and must be in compliance with local fire codes.  Fire Marshal contact is required for large events, please call 764-6300 for further information.
8. Use of facilities must end at 10 p.m. unless approved by Security.
9. If school personnel are not members of the using group, a custodian shall be assigned for purposes of building supervision.
10. Smoking and alcohol use are prohibited by Board of Education policy in all district facilities and on all district property. Illegal drugs, weapons and explosives are also prohibited in school facilities or on school property.
11. Users of facilities shall comply with building access and security call-in requirements specified in the “Building Access by Employees” procedural directive.
12. Outside groups may not make any modifications to school facilities in order to accommodate their use of the facility. This includes modifications to the electrical, heating, cooling, ventilation or plumbing systems, or to the structure or grounds of the facility.
13. Outside organizations may not sublease school facilities to other organizations or individuals, or transfer or assign their use agreement to anyone.
14. School facilities shall not be used for anything other than use(s) approved in the Use Agreement.
15. Pets are not allowed on APS property. Service dogs/animals are allowed with proof of service.
16. When schools are closed because of inclement weather, all facilities use is canceled.

This page was last updated on: January 8, 2013.