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Preparing Your Move From APS

Information for withdrawing from APS and requesting educational records.

APS understands that our military students and families may live in the community for a short time. APS strives to make your transition out of APS as smooth as possible.

APS maintains student records in compliance with laws in State of New Mexico and the federal government. The withdrawal of students from school falls under these compliance laws and policies within APS.

Request Transcripts

Quick Checklist for School Moves

Parents/Guardian

  • Student’s Birth Certificate
  • Student’s Social Security Number
  • Student’s Health Record (Immunization, physical, etc.)
  • Legal documents as needed
  • Legal proof of residence/Military Orders
  • Child’s military ID card

School Information

  • Address, phone numbers, other contact information
  • Course description book/ Grading scale (if available)
  • Copy of the cover of each textbook or the Title Page
  • School profile/ Handbook
  • School Web page (URL)

School Records

  • Copy of Cumulative folder/ Transcripts (“official” copy must be mailed between schools)
  • Current schedule
  • Report cards
  • Withdrawal grades or Progress Reports
  • Test Scores (standardized or Special Program Testing, etc.)

Special Program Records as appropriate

  • Individual Education Plan (IEP)/ Individual Accommodation Plan (504)/ Gifted Program Description
  • English as a Second Language (ESL) or Bilingual Education
  • At-Risk or Other Action Plans for Classroom Modifications

Other Documents and Examples

  • Writing samples and other work examples
  • Activities records (co/extracurricular)
  • Community Service or Service Learning
  • Other work or performance examples
  • Academic Recognitions and Competition Participation

Additional Recommendations for School Transition

3-6 months before the move

  • Research the new school district
  • Call your School Liaison Program to answer any questions you may have

1-2 months before the move

  • Review the “Quick Checklist for School Moves” and gather any missing documents
  • Copy proof of residence or housing document that show where you will be living
  • For Middle/High School students, set up a time to meet with the school counselor at the receiving school to go over transcripts
  • Find out what the withdrawal process is at your child’s school and plan to withdraw your child from school

2 weeks before the move

  • Review Checklist and make sure that all documents are as current as possible and not packed with your household goods
  • Remind School of student’s last day

Moving before the end of the school year

  • Make a copy of the front cover of your child’s textbooks
  • Copy course outlines or topics covered
  • Know what to expect with the transfer of credits