Employment Matters

Employee Handbook: Employment Matters

Employee Background Check

APS will conduct background checks of all prospective employees (i.e. applicants offered employment) with the district, district contractors and the contractor’s employees and volunteers. Read Board Policy: GB1 – Background Investigations.

Immigration Law Compliance

All offers of employment are contingent upon verification of your right to work in the United States. You will be asked to provide original documents verifying your right to work and, as required by federal law, to sign Federal Form I-9, Employment Eligibility Verification Form. If you cannot verify your right to work in the United States at any time, APS may terminate your employment.

Conflict of Interest/Supervision of Relatives

Albuquerque Public Schools shall not initially employ or approve the initial employment in any capacity a person who is a family member of a Board of Education member, the superintendent, or the individual responsible for the hiring of that family member. Read Board Policy: GB4 – Nepotism.

Supervisors shall be excluded from all hiring, employment and assignment decisions regarding their family members. The relative of an APS administrator or supervisor may not be assigned to any position in which the administrator or supervisor may be able to directly supervise, evaluate, or control the work of the family member.

Use of District-Owned Vehicles and Use of Personal Vehicles on District Business

An employee whose work requires operation of a district-owned vehicle must present and maintain a valid New Mexico driver's license and driving record acceptable to our insurer. Periodically, APS will check your driver's license and driving record or you may be asked to submit a copy of your driving record to APS. Any change in the status of your driver's license must be reported to your supervisor immediately. Failure to do so may result in disciplinary action, up to and including termination/discharge. Contact the Risk Management Department regarding specific driver’s license, driving records insurance, maintenance and driving requirements for operation of a District-owned vehicle and/or operation of a personal vehicle on District business. Read the District-Owned Vehicles Procedural Directive.

Per Diem

If you are authorized to travel on APS business, you will be reimbursed for food and lodging expenses at the applicable per diem rate. If you are authorized to use your personal vehicle to conduct APS business, you will be reimbursed based on the applicable mileage rate. Read the Stipends, Consultant Fees, and Per Diem Procedural Directive.

Health Examinations

APS may require an employee's participation in an examination to determine the employee's ability to perform his/her essential job functions.

Personnel Files

Keeping your personnel file up-to-date is important to you with regard to pay, deductions, benefits, and other matters. If you have a change in any of the items listed below, notify the Human Resources Department as soon as possible. You may review information in your personnel file except for confidential materials relating to pre-employment. Contact the Human Resources Department.

1. Legal name
2. Home address; home telephone number
3. Marital status
4. Driving record or status of driver's license, if you operate an APS vehicle
5. Military or draft status
6. Exemptions on your W-4 tax form
7. Required training certificates
8. Required professional license(s)

Medical Records Files

Medical records are kept in a separate confidential file. APS maintains this information in the strictest confidence in accordance with HIPAA.

This page was last updated on: July 1, 2011.