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Photo and Image Guidelines

Guidelines and permission slips for taking photos of APS students, using photos you or other APS staff have taken, the APS Flickr page, copyright, and other resources.

Taking Photos of APS Students

When taking photos of students at school, you must have permission from the students' parents or guardians. Students who need to have permission are:

  • under 18 years of age
  • going to be photographed recognizably
  • in class or on campus during school hours

These students must have a parent signed permission slip saying that they are allowed to be photographed. If a student’s parent or guardian has not signed a permission form for them, they can only be included in photographs if they are not recognizable (e.g., in a group, or in images taken of the back of their head).

Students or minors do not need to have permission slips at public events such as sporting events, assemblies, or any public after-school activities. Once an event at school is open to the public, minors do not need to be permissioned.

Before you take photos at the school, contact the principal and teacher to make sure that the students have received and returned the permission slips to the school.

Using Photos You’ve Taken

When using photos of students on your web page, you must make sure the photos are permissioned and not copyrighted. Never post the names of students for any photos unless you are featuring them in a post or article.

Using Photos Other APS Staff Have Taken

If you are going to use photos that another APS staff member took, you need to find out if all the students in the photos have been permissioned. If the photographer doesn't know, you shouldn't use the photos. Instead, take new photos with permissioned students.

If you have any questions or concerns about taking photos of students, contact the school's principal.

The APS Flickr Page

All of the images from the APS page are free to use on your school or department site. To get these images and photos you:

  1. Go to the Albuquerque Public Schools Flickr page.
  2. Browse the images, using either Search or the Albums features:
    1. Use Search: Search for the type of image you want using keywords in the search bar, making sure to click on the drop-down Albuquerque Public Schools Photostream to ensure that you are only searching through the APS images.
    2. Use Albums: Click on "Albums" to browse photos organized into albums.
  3. Once you have found the image you would like to use, select the photo.
  4. Above the photo on the left, click the Actions drop-down and select View All Sizes.
  5. Then, select the size image you would like and click the Download the (size) of this image link.
If you have any questions regarding the availability of an image on the APS Flickr page, contact the APS Web Team.

Copyright Images

  • Photos and images on the internet are not usually free to download and use on your site. Most are protected by copyright laws.
  • To use images or photos that are copyrighted or have Creative Common rights on your web page, you must first get permission from or meet the attributions chosen by the creator. This can be difficult and, if not treated with care, could end in a lawsuit.

APS Copyright Compliance procedural directive

Other Resources

Here are some websites you can use to get free, approved images and photos:

  • Icon Finder has thousands of free icons. To get them, don't just search in the search bar, click on free icons at the bottom of the page and then type in your search terms.
  • APS logos are available at the APS Graphics Production & District Services site.

Getting Help from the Web Team

If you can't find what you need on the APS Flickr site or the other resources we list above, you can contact the Web Team with a description of the image and they will try to find them. Note: Plan extra time for this. There is no guarantee that the Web Team will be able to find the exact image for every circumstance.