Personal tools

Photo and Image Guidelines

Guidelines for taking photos and videos of APS students.

Taking Photos or Videos of APS Students

When taking photos or videos of students at school, you must have permission from parents or guardians. Students who need to have permission are:

  • under 18 years of age
  • identifiable in the photo or video  
  • in class or on campus during school hours

Parents and guardians may provide permission through ParentVUE. They also may sign a permission slip saying that their students are allowed to be photographed and videoed.

Parent Permission to Photograph or Record a Student: Available in PDF format in English, Spanish, Arabic, Chinese, Dari, Farsi, Kinyarwanda, Korean, Pashto, Swahili, or Vietnamese.

Parent Permission to Photograph, Record, or Reproduce Student Art: Available in PDF format in English, Spanish, Arabic, Dari, Farsi, Kinyarwanda, Pashto, or Swahili.

 If families haven't provided consent, students can only be included in photographs or videos where they are not easily identifiable such as in large groups or taken from the back of the class. 

Students don't need permission to be photographed or videoed at public events such as athletics, assemblies, or after-school activities. Once an event at school is open to the public, students don't need to be permissioned.

Before taking photos or videos at school, contact the principal and teacher to determine which students have been permissioned. 

Using Photos and Video 

When using photos or videos of students on your web page, you must make sure students are permissioned, and the images aren't copyrighted. Avoid including the names of students unless you are featuring them in a post or article.

Contact the school's principal if you have any questions or concerns about taking photos or videos of students.


  • Photos, images, and videos on the internet are not usually free to download and use on your site. Copyright laws protect most.
  • To use photos, images, or videos that are copyrighted or have Creative Common rights on your web page, you must first get permission from or meet the attributions chosen by the creator. This can be difficult and, if not treated with care, could end in a lawsuit.

APS Procedural Directive

Other Resources

Here are some websites you can use to get free, approved images and photos:

  • Icon Finder has thousands of free icons. To get them, don't just search in the search bar. Instead, click on free icons at the bottom of the page and then type in your search terms.
  • APS logos are available at the APS Graphics Production & District Services site.

Getting Help from the Web Team

If you can't find what you need on the APS Flickr site or the other resources we list above, you can contact the Web Team with a description of the image and they will try to find them. Note: Plan extra time for this. There is no guarantee that the Web Team will be able to find the exact image for every circumstance.