JR1 Student Records - July 2024 Revision

Notice: This policy was reviewed, revised, and/or renamed. We provide this revision for historic purposes only. Please see our current policies and procedural directives.

The following board policies have been archived. Most have been replaced by the corresponding administrative procedural directive.

A student’s records kept by Albuquerque Public Schools shall be open to review by the student’s parents/legal guardians and/or the student, if the student is 18 or older, and shall be treated as prescribed by the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended, state statute and state regulation. If there are apparent conflicts among the various statutes, the provisions of FERPA shall prevail.

Students shall enroll with their full legal name to be displayed on official documents. The transcript is the only official record of high school coursework completion and graduation. Students may request that their names on transcripts be changed to match their legal name by providing a court order showing the name change.

APS retention records vary and APS cannot guarantee availability of all records.

Administrative Position:

Executive Director, Student, Parent and Employee Service Center
Senior Director, Student Information Systems

Department Director:

Custodian of Public Records
System Administrator, Student Information Systems

References

Legal Cross Ref.:

Family Educational Rights and Privacy Act
§22-21-2 NMSA 1798
6.10.6 NMAC
Inspection of Public Records Act

Board Policy Cross Ref.:

Procedural Directive Cross Ref.:

NSBA/NEPN Classification: JRA, JRC

Reviewed: January 17, 1990
Revised: August 28, 1991
Revised: February 20, 1996
Reviewed: April 2001
Reviewed: September 13, 2010
Reviewed: October 11, 2010
Revised: November 3, 2010
Revised: April 22, 2019

This page was last updated on: December 9, 2009.