You are here: Home About APS Policies and Procedural Directives Procedural Directives I. Instruction Library-Media: Disposition of Outdated or Damaged Materials

Library-Media: Disposition of Outdated or Damaged Materials

All obsolete, damaged or worn-out library-media print/non-print materials are to be identified by library-media staff. The following procedures must be adhered to before any disposition of obsolete, damaged, or worn-out library-media materials may be made:

Procedure

Apply the approved APS Instructional Procedural Directive selection criteria process for discarding any library-media print-non-print materials. Material still relevant to the study of the Southwest or other instructional materials of possible historical value, should be carefully reviewed. Southwest and historical items for disposal are to be removed from the school inventory and transferred to the District Library-Media Technical Services. Materials of true historical value should be examined in conjunction with the District Coordinator of Library Services.

Adjust school library-media records when discarding items by reconciliation on Library Automation Program.

Fill out forms updating computer inventory provided by Library-Media Technical Services, listing the control number of the discarded items. Send Library-Media Technical Services the list of discard numbers.

Remove all APS identification from the materials being discarded. Obliterate any spine book labels or identification that refers to the District or school with a black permanent marker. Stamp "Discard" on all library-media material being discarded.

Discarded items may be separated into those obsolete, worn-out, or damaged. Notify school staff of the availability of these items. Such items may be used for cutting out pictures, making charts, and for other instructional purposes, such as bulletin board materials.

Notify students that certain appropriate outdated items are available, free of charge. (World War II books, car magazines, Better Homes & Gardens, Seventeen, etc.)

After steps E and F have been met, dispose of all remaining items.

When a school is closed, the library collection will be distributed to other locations designated by the Superintendent.

Cross Ref.: Board Policy D.06

Procedural Directive: Textbook Disposal

NSBA/NEPN Classification: DN

Revised: May 1995
Revised: April 1996
Revised: May 1997
Reviewed: January 1, 2001

Document Actions
News
Dion's Green Chile Ranch Dressing to go to Highest Bidder
The APS Education Foundation and APS Athletics are joining forces with Dion's to create a benefit online auction for a case of Dion’s Green Chile Ranch dressing – in advance of the product’s much-anticipated debut.
$1M+ in 2 Years! Foundation Puts Money into Schools
APS Education Foundation grants totaled more than half a million dollars last school year, helping 34,000 students.
Safely Viewing the Solar Eclipse
We are requiring students to use solar filter glasses or pinhole cameras to view the solar eclipse on Monday, Aug. 21.
Watch for The Core on Wednesdays
The APS newsletter features good happenings in our schools and community.
Back to School 2017-18
Schools from across the district shared pictures of the first days of the 2017-18 school year.