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Student Threat Assessment Process

Find information about the Student Threat Assessment Process.

If there is an imminent threat call the APS Police at (505) 243-7712 and or call 911.
  1. First: The School Administrator is apprised of a threat by a student on campus and takes immediate action to ensure site safety when imminent risk is present.
  2. Second: The School Administrator contacts the student’s parent(s) / guardian(s) to discuss the situation.
  3. Third: The School Administrator calls (505) 206-6696 and talks to the Threat Assessment Line Consultant (person answering the Threat Line). The School Administrator provides the Consultant with details of the situation, the Administrator’s cell phone number or direct office line, the student's name, ID number, grade, Special Education eligibility (if any) and age. The only school Personnel authorized to request a threat assessment is the School’s Administrator and/or District level administrator. No other school personnel may make a request!
  4. Fourth: Together, the School Administrator and the Threat Assessment Line Consultant will discuss the situation and utilizing best practices methods and tools will make the decision as to whether a Formal Threat Assessment Plan is needed or if the situation calls for an Informal Review. If a formal threat is indicated and the student is a general education student, Southwest Family Guidance is contacted to conduct the threat assessment meeting. If a formal threat is indicated and the student is in special education, a School Psychologist is contacted and attends the threat assessment meeting.

Informal Review Instructions 

(Use Informal Threat Assessment Review Form). If an Informal Review is indicated, it will be conducted by school staff through the following steps: 

  1. The School Administrator will convene an abbreviated Threat Assessment Team to conduct the informal assessment. Participants are the Principal and any of the following school personnel: Counselor, Sped/504 Rep, nurse, social worker, teacher etc. NOTE: Threat Assessment Team meetings must routinely include a student’s parent(s) /guardian(s) unless, in exceptional cases, the Threat Assessment Line Consultant in collaboration with school administration determines an exception to parent(s) /guardian(s) participation (refer to the Threat Assessment Meeting Parent Non-Participation Justification Form).
  2. The School Administrator or her/his designee will complete the Informal Threat Assessment Review form to document the incident.
  3. The abbreviated Threat Assessment Team will determine if any action is required including interventions that might be needed.
  4. The School Administrator will file the Informal Threat Assessment Review Form in the student’s cumulative file.

The School Administrator shall ensure that a copy of the following completed documentation as applicable, excluding any personally identifiable information or other students and any plan to protect the targeted/victimized person, is provided to the student’s parent(s)/guardian(s) within five (5) schools days of school convening a Threat Assessment Team meeting or Threat Assessment Team Review: 

  • Completed Informal Threat Assessment Review Form;
  • Completed Formal Threat Assessment Review Form;
  • Completed Threat Assessment Follow Up/Addendum Form; and
  • Completed Threat Assessment Plan Summary Form.

Formal Review Instructions.

(Use the Formal Threat Assessment Review Form) If a Formal Review is indicated, it will be conducted by school staff through the following steps: 

  1. 1.The School Administrator arranges for the appropriate interviews (student, parent, witness, etc.) to be conducted by the appropriate school personnel (Administrator, Counselor, Social Worker, Teacher, etc.) and gathers any other necessary collateral information. *Note: the interviews should NOT be conducted by the school psychologist or the clinician from Southwest Family Guidance. The interview(s) should be done in a timely manner.

    Utilize Student Interview Form, Witness Interview Form, Parent Interview Form and Teacher/Staff Questionnaire as appropriate.
  2. If it is determined that a Formal Threat Assessment is needed, the School Administrator and the Threat Assessment Line Consultant shall develop a plan to protect the targeted/victimized person. Then, the Threat Assessment Line Consultant will contact the Southwest Family Guidance Center for general education students or a School Psychologist for Special Educations students. Response from Southwest Family Guidance or the School Psychologist will generally occur via phone call to a referral within one business day. A clinician from Southwest Family Guidance or the School Psychologist will contact the School Administrator to schedule the Assessment Team Meeting. Southwest Family guidance or the School Psychologist will facilitate the Threat Assessment Team meeting. It is mandatory that a School Administrator participate in the Threat Assessment Team meeting.
  3. The School Administrator will assemble the Threat Assessment Team that may be comprised of the Principal and/or an Assistant Principal, Southwest Family Guidance Clinician for general education students or a School Psychologist for special education students, School Counselor, School Social Worker, School Nurse, Teacher and as appropriate: District Personnel, APS Police and local law enforcement. The School Administrator or his/her designee will be responsible for completing the required paperwork.

    NOTE: Threat Assessment Team meetings must routinely include a student’s parent(s) / guardian(s) unless, in exceptional cases, the Threat Assessment Line Consultant in collaboration with school administration determines an exception to parent(s) / guardian(s) participation (refer to the Threat Assessment Meeting Parent Non-Participation Justification Form). 
  4. The School Administrator and the Threat Assessment Team will complete the Threat Assessment Plan.
  5. A copy of the Threat Assessment Plan will be provided to the student’sparent(s)/guardian(s) within five (5) school days after the Threat Assessment Team meeting, excluding any personally identifiable information of other students and any plan to protect the targeted/victimized person.
  6. If the parent(s)/guardian(s) did not attend the Threat Assessment Team meeting, School Administrator will schedule a follow-up meeting with the parent/guardian to review and complete the Threat Assessment Summary form. Parent(s)/guardian(s) must be provided with a copy of the Threat Assessment Plan at or prior to the Threat Assessment Summary meeting (and in no case later than within five (5) school days after the Threat Assessment Team meeting). Parents shall be provided with a copy of the Plan Summary form.
  7. Copies of the Threat Assessment Plan and Summary will be distributed in the following manner; The original will be uploaded in the student’s cumulative document in Synergy, a copy is placed in the Principals confidential file and a copy is sent to the Student and Staff Supports Department: Attention Threat Assessment.

The School Administrator shall ensure that a copy of the following completed documentation as applicable, excluding any personally identifiable information or other students and any plan to protect the targeted/victimized person, is provided to the student’s parent(s)/guardian(s) within five (5) schools days of school convening a Threat Assessment Team meeting or Threat Assessment Team Review: 

  • Completed Informal Threat Assessment Review Form;
  • Completed Formal Threat Assessment Review Form;
  • Completed Threat Assessment Follow Up/Addendum Form; and
  • Completed Threat Assessment Plan Summary Form.

Threat Assessment Follow-Up/Addendum Form

The Threat Assessment Follow-up/Addendum Form is used for the following purposes. 

  1. When a follow-up review is conducted on the Threat Assessment Plan.
  2. When there is new pertinent information or changes needed to the Threat AssessmentPlan.

Note: Threat Assessment Team meetings must routinely include a student’s parent(s) / guardian(s) unless, in exceptional cases, the Threat Assessment Line Consultant in collaboration with school administration determines an exception to parent(s) / guardian(s) participation (refer to the Threat Assessment Meeting Parent Non-Participation Justification Form). 

The School Administrator shall ensure that a copy of the following completed documentation as applicable, excluding any personally identifiable information or other students and any plan to protect the targeted/victimized person, is provided to the student’s parent(s)/guardian(s) within five (5) schools days of school convening a Threat Assessment Team meeting or Threat Assessment Team Review: 

  • Completed Informal Threat Assessment Review Form;
  • Completed Formal Threat Assessment Review Form;
  • Completed Threat Assessment Follow Up/Addendum Form; and
  • Completed Threat Assessment Plan Summary Form.