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Educational Support for Students with Long-Term Medical Absences Program

Educational Supports for Students Experiencing a Long-Term Medical Absence 


The purpose of the Educational Supports for Students Experiencing a Long-Term Medical Absence is to ensure continued academic support and credit maintenance through differentiated instruction outside of school.


For purposes of this procedural directive, a long-term medical absence means a student is or will be absent from the student’s school of record for ten (10) or more consecutive days due to a medical injury or illness as verified by a medical provider.


Schools shall notify parents/guardians of the availability of the support annually using methods appropriate to each school.  Each school shall immediately be required to notify the parent/guardian of a student who experiences a long-term medical absence of the educational supports available to the student.  


Each school’s 504 coordinator is the contact person for the Educational Supports for Students Experiencing a Long-Term Medical Absence The contact person will be responsible for

  • Coordinating with the attendance clerk, registrar or designated employee to ensure that the medical absence is documented correctly;

  • Provide information to parents/guardians regarding the supports;

  • Reviewing medical provider documentation to determine eligibility; and 

  • Convening meetings, as needed, to develop a written individual student support plan that both the school and parent/guardian sign in agreement.


The parent/guardian may initiate a request for the student to receive educational support if the student experiences a long-term medical absence. The initiator of the request shall provide the school with a signed, APS-approved Medical Provider Statement for Determining Student Long-Term Medical Absence Form that verifies the student’s absence due to a medical injury or illness.  The form shall be available electronically or in person at the school.  The form must be signed by a certified medical practitioner. 


Upon receipt of verification of the student’s medical absence, the school determines if the student is eligible for educational support. Once eligibility is determined, the school shall meet with the parent/guardian utilizing the APS Educational Supports for Students Experiencing a Long-Term Medical Absence Guidance Document to determine the process for support.

Administrative Position:

  • Associate Superintendent, School Climate and Supports


Department Director:

  • Executive Director, Student, Family and Community Supports 


Legal Cross Ref.:

  • Plyler, v. Doe, 457 U.S. 202, 102 S. Ct. 2382 (1982)

  • State of New Mexico Constitution, Article XII, Section I

  • §22-1-4 NMSA 1978

Board Policy Cross Ref.: JB – Equal Educational Outcomes 

Procedural Directive Cross Ref.: Attendance


NSBA/NEPN Classification: IHB

Introduced: September 13, 2017

Adopted: September 20, 2017

Reviewed: April 15, 2024

Revised: April 15, 2024