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Stipends, Consultant Fees, and Per Diem


Stipends are additions to salary for an extension of a normal work contract. Examples are services performed on weekends, during the summer months, while on annual leave, or after school/office hours. Such payments are subject to deductions for income tax, social security, and retirement. They must not be confused with payments for expenses, such as mileage or per diem, which are not subject to these deductions.

Contrast with Regular Work

Employees are not eligible for additional reimbursement when they are released from regular assignments to perform services or participate in activities, curriculum writing, or other activities during their regular work hours. If an employee elects to retain the funds offered under these circumstances, he/she must submit a request for Annual Leave, Personal Day, or Leave Without Pay. If such leave is not authorized, all monies earned for consultant services during regular working hours must be turned in to the Accounting and Finance Office. If the employee will be performing consultant services outside of regular departmental responsibilities but within APS, or preparation or presentation time is required during the regular workday, then prior approval of the supervisor must be given. Employees shall not be permitted to work on their own private consulting or other projects on APS time.

In-Service and Curriculum Planning Stipends

Stipends payable to teachers for voluntary in-service training conducted outside of the regular duty day shall be paid at the hourly rate stipulated in the Negotiated Agreement. Teachers attending in-service training held on non-school days or evenings will be reimbursed at this rate. Teachers participating in curriculum planning/writing shall receive this rate for sessions that occur beyond their duty day or on non-school days if this is a responsibility for which they do not receive a differential. Teachers may agree to receive a lump-sum payment for voluntary training/writing projects.

Educational Aides shall be paid at the rate stipulated in the Negotiated Agreement.

Secretarial/clerical personnel shall be paid at the rate stipulated in the Negotiated Agreement.

Procedures for Approval of Stipend Payments

To ensure that the district has appropriate documentation for stipend payments, the following procedures are to be followed:

  • If payment is for attendance at a workshop, a copy of the sign-in sheet should be attached to the paperwork submitted. The purpose, date, and hours of the activity should be included on the sign-in sheet.
  • If payment is for the presentation of a workshop, be sure that there is documentation as to the workshop and/or preparation dates, hours, topic(s).
  • If payment is for preparation of workshops given during school time, be sure there is documentation of dates and times of preparation.
  • If payment is for services rendered on a contract basis, be sure the contract is specific in terms of services rendered.

The signature of the designated control agent should be on the proper payroll form.

Consultant Fees

Consultant fees and travel expenses for out-of-district consultants may be negotiated for up to $1,000 by authorized personnel. Fees over this amount must involve the negotiator's supervisor. It is understood that the final authority for any contract rests with the district’s superintendent.

Per Diem

Per diem will be consistent with applicable parts of the New Mexico Public Education Department rule, the Department of Finance and Administration Rule, and the Albuquerque Board of Education policy. Reimbursement and per diem rates vary each year and are set by the Department of Finance and Administration to be effective for the fiscal year. The DFA publishes per diem rates as required by statute. DFA establishes these rates before each fiscal year. DFA establishes rates for per diem and overnight travel for in-state, in-state special areas (Santa Fe), and out-of-state. DFA also establishes annual rates for meal and actual reimbursements and partial day/same day travel.

Administrative Position: Chief Financial Officer

Leadership: Executive Director of Procurement


Legal References:

  • §10-8-4 NMSA 1978
  • §22-8-1 et. seq. NMSA 1978
  • §12-6-1- 14 NMSA 1978
  • 2.42.2 NMAC 1971

Board Policy Cross Ref:

  • DI Fiscal Accounting
  • DI2 External Audit
  • DJ1 Purchase and Project Approval
  • BI1 Board of Education per Diem and Mileage

Procedural Directive Cross Ref:

  • Annual District Audit
  • Board Per Diem and Mileage Reimbursement

NSBA/NEPN Classification: DKA

Revised: May 1995
Revised: April 1996
Revised: May 1997
Reviewed: January 1, 2001
Reviewed: April 6, 2022
Revised: April 13, 2022