Stipends, Consultant Fees, and Per Diem January 2001 Revision

Stipends

Stipends are additions to salary for an extension of a normal work year. Examples are services performed on weekends, during the summer months, while on annual leave, or after school or office hours. Such payments are subject to deductions for income tax, social security, and retirement. They must not be confused with payments for expenses, such as mileage or per diem, which are not subject to these deductions.

Contrast with Regular Work

Employees are not eligible for additional reimbursement when they are released from regular assignments to perform services or participate in activities, curriculum writing, or other activities during their regular work hours. If an employee elects to retain the funds offered under these circumstances, he/she must submit a request for Annual Leave, Personal Day, or Leave Without Pay. If such leave is not authorized, all monies earned for consultant services during regular working hours must be turned in to the Accounting and Finance Office. If the employee will be performing consultant services outside of regular departmental responsibilities but within APS, or preparation or presentation time is required during the regular work day, prior approval of the supervisor must be given. Employees shall not be permitted to work on their own private consulting or other projects on APS time.

Inservice and Curriculum Planning Stipends

Stipends payable to teachers for voluntary inservice training conducted outside of the regular duty day shall be paid at the hourly rate stipulated in the Negotiated Agreement. Teachers attending inservice training held on non-school days or evenings will be reimbursed at this rate. Teachers participating in curriculum planning/writing shall receive this rate for sessions which occur beyond their duty day or on non-school days if this is a responsibility for which they do not receive a differential. Teachers may agree to receive a lump-sum payment for voluntary training/writing projects.

Aides shall be paid at the rate stipulated in the Negotiated Agreement.

Secretarial/clerical personnel shall be paid at the rate stipulated in the Negotiated Agreement.

Procedures for Approval of Stipend Payments

To ensure that the district has appropriate documentation for stipend payments, the following procedures are to be followed.

• If payment is for attendance at a workshop, a copy of the sign-in sheet should be attached to the paperwork submitted. The purpose, date, and hours of the activity should be included on the sign-in sheet.
• If payment is for the presentation of a workshop, be sure that there is documentation as to workshop and/or preparation dates, hours, topic(s).
• If payment is for preparation of workshops given during school time, be sure there is documentation of dates and times of preparation.
• If payment is for services rendered on a contract basis, be sure the contract is specific in terms of services rendered.

The signature of the designated control agent should be on the proper payroll form.

Consultant Fees

Consultant fees and travel expenses for out-of-district consultants may be negotiated for up to $1,000 by authorized personnel. Fees over this amount must involve the negotiator's supervisor. It is understood that the final authority for any contract rests with the District Superintendent.

Per Diem

Per diem will be consistent with applicable parts of the State Department of Education, Department of Finance and Administration Rule and Albuquerque Board of Education Memorandum:

• Maximum allowable rate for per diem for in-state travel: $65.00
• Maximum allowable rate for per diem for out-of-state travel: $75.00
• Maximum allowable mileage reimbursement rates for the use of private vehicles: 25 cents per mile

Rates to be paid for "special" cities:

• In-state: $75.00
• Out-of-state: $95.00

"Special" cities are:

• In-State: Santa Fe
• Out-of-State: New York City, Chicago, Los Angeles, Washington, D.C., San Francisco, and out of the country

Cross Ref.:

• Board Policy D.05
• Negotiated Agreements

NSBA/NEPN Classification: DKA

Revised: May 1995
Revised: April 1996
Revised: May 1997
Reviewed: January 1, 2001

This page was last updated on: December 9, 2009.