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Board Member Support and Services

Notice: This policy was reviewed, revised, and/or renamed. We provide this revision for historic purposes only. Please see our current policies and procedural directives.

This procedural directive was reviewed and revised in September 2018. We provide this revision for historic purposes only.

Board of Education Services Office

The Board office is responsible for creating the legal records and minutes required of Board actions. The Board office staff is responsible for the day-to-day operations of the Board office and the duties related to running an efficient office, interacting with the public, and most importantly, serving the needs of the Board members.

The Board has an office suite located in the District’s administrative services building.  The Board has access to a full-time director, specialist, executive administrative assistant and secretary who support daily Board operations. The staff will handle most administrative and logistical support that is required for Board members for Board business.  The staff assists with the scheduling and set-up of meetings and with the production and distribution of pre-meeting materials. 

Part of the political process of being a Board member is the demand for your time and requests for you to solve problems for constituents.  To help separate the instructional process in schools from outside non-instructional requests, remember that the Board office staff, the Student, School and Community Service Center, and the Communication office are available to help you get answers to most problems. 

In order to assist with the daily communications of Board members, the following are available to individual Board members:

  • A laptop computer and personal APS e-mail account which is managed by the Board member
  • Internet access through the District-filtered server
  • Limited technical support from District staff for set-up and troubleshooting questions
  • A cell phone upon request
  • Board and individual letterhead and business cards for APS Board business
  • Each Board member is automatically a member of the National School Boards Association (NSBA) and its sister organization, the National Education Policy Network. Board members also belong to the New Mexico School Boards Association. These organizations offer many networking and training opportunities.

The Board office and staff are not used to perform personal and non-APS business on behalf of individual Board members.

Building Access

Board members are provided with keys to the building and to the Board office.  When entering the building after regular working hours, either call Security at 243-7712 to let them know when you enter and leave the building or sign in and check out at the front desk. 

Constituent Correspondence Process

Board Member Biography

The Board Office needs a short, accurate, updated biography. These are provided to the media and Communication office to help you with speaking engagements.

Board Member Photo

The Board Office maintains current photographs of each Board member and a group photo.  A framed photo of individual Board members is placed on a designated wall in the John Milne Community Board room.  Individual or group photos may also be displayed in other public places.

Media Relations

When dealing with the media, remember that you have some resources:

  • You can always refer media inquiries to the Communications Office.
  • You can defer answering media inquiries and contact the Communications Office for an update or for information about the issue prior to responding.
  • You can respond to an inquiry and then notify the Communications Office of your response.

Please remember that you do not speak “for the Board” outside of Board meetings unless designated by the Board as the spokesperson.  Should you choose to make comment, please make clear it is your personal statement.  The official statement of the Board is actually through a public vote on an issue.

Local news media representatives are welcome to attend all regular or special meetings of the Board with the exception of executive sessions.  In the event that representatives of the news media are unable to attend a regular or special meeting, they are welcome to review the minutes of the meeting and talk with the communication staff.

Board of Education Member:

  • Policy and Instruction Committee Chair

Department Director: 

  • Board of Education Services Office Executive Director


Legal Cross Ref.:

  • §22-5-4 NMSA 1978

Board Policy Cross Ref.:

  • BH – Board of Education Communication
  • BH1 - Board of Education Electronic Communications 
  • BI – Board of Education Member Services
  • BI1 – Board of Education per Diem and Mileage

Procedural Directive Cross Ref.:

NSBA/NEPN Classification: BD

Introduced: November 11, 2015
November 18, 2015

This procedural directive was reviewed and revised in September 2018. We provide this revision for historic purposes only.