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You are here: APS Home About Us Board of Education About Board Meetings

About Board Meetings

Information about meeting types, public forums, quorum, and voting procedures.

Types of Meetings | Notice of Board meetings | Agendas | Quorum of the Board | Voting procedures | Minutes | Public attendance | Public forum

Board Meetings

Note: If the screen is dark after you click, there is no meeting in progress.

Types of Meetings

Regular meetings

Regular meetings of the Board of Education are scheduled the first and third Wednesdays of every month, unless posted otherwise. These are public meetings where the business of the board is conducted and where the public may voice opinions or concerns during the Public Forum portion of the meeting.

Special meetings

Special meetings of the Board of Education are scheduled periodically to address the business of the board that is not already addressed at the regular meetings. Special meetings also provide a venue where board members can ask for and are given in-depth information on a variety of topics. Often, work studies on budget or instructional issues are scheduled during special meetings.

Public Forum at the Regular Board of Education meeting

Anyone who wants to speak during the public forum portion of the regular Board of Education meeting may do so after submitting the public speaker form that is available between 4:30 and 5 p.m. on the meeting day in the designated sign-up area.

Comments are limited to either 2 minutes or 1 minute, depending on the number of speakers who sign up to speak. You also may submit your comments to the board in writing through the Board Services Office, 6400 Uptown Blvd. NE, Suite 100E, Albuquerque, NM 87110, or by e-mail at boarded@aps.edu.

If you would like to comment or share your concerns about policies the Board of Education is considering, email policyanalyst@aps.edu.

Emergency meetings

Emergency meetings are called to address issues that require immediate action to protect the health, safety and welfare of students and employees of the district, to protect the property of the district or to avoid substantial financial loss to the district.

Executive  session

The board may meet in an executive session in accordance with the New Mexico Open Meetings Act and Open Meetings Resolution of the Board.

Committee meetings

Committees include Capital Outlay, Property and Technology; District Relations; Finance and Audit; and Policy and Instruction. The committees are responsible for addressing board business and work independently, but in collaboration with each other. Ad hoc committees and task force committees or commissions may be appointed by the president or the Board of Education as a group.

Notice of Board meetings

All meetings of the Board of Education, including committee meetings, comply with the New Mexico Open Meetings Act.

Agendas

Agendas for all board meetings are prepared by using internal procedures and are posted in a manner that complies with the New Mexico Open Meetings Act. No items may be added within 24 hours prior to the meeting that the agenda relates to; however, an item may be removed or moved to another position on the agenda by the board members at the time of the regular or special meeting before the agenda is accepted by the board members. See upcoming meeting agendas >>

Quorum of the Board

Four board members comprise a quorum for the transaction of board business at a regular, special, closed or emergency meeting.  A quorum must be present for action to be taken.

Voting procedures

All board members may vote on any matter coming before it, unless a conflict of interest exists. Board members cannot vote by proxy. They may participate in a board or committee meeting by telephone in accordance with the New Mexico Open Meetings Act.

Minutes

Draft minutes of each board or committee meeting are prepared within 10 working days after the meeting to which they pertain. Minutes are distributed according to the New Mexico Open Meetings Act. See past meeting minutes >>

Public Attendance

Regular, special, emergency and committee meetings are open to the public. Executive sessions are those meetings that fall under specific guidelines in the New Mexico Open Meetings Act.

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