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Interpretation Services

Interpretation Requests

Download an Interpretation Request Form (Word DOC)

Please fill out the form completely and send to .

You will receive a confirmation email for your request. 

Incomplete form will not be processed.

Request American Signed Language Interpretation

Contact the people below to request an American Sign Language Interpreter for persons who are deaf and/or hard of hearing.

Contacts

  • Tracy Hutton
  • (505) 271-3020 ext. 88109
  • Cell: (505) 415-2524

Interpretation Services:

We provide interpreters for:

  • Individualized Educational Program (IEP) meetings
  • Student hearings
  • Student Assistance Team (SAT) meetings
  • Multidisciplinary Eligibility Determination (MET) meetings
  • Participation Involvement Policy (PIP) meetings
  • Academic Improvement Plan (AIP) meetings
  • Parent-teacher conferences (PTC)**
  • Parent-teacher organization (PTO) meetings
  • Screenings, evaluations, and testing
  • Health clinic visits
  • Health and Wellness
  • Others

Information for Parent-Teacher Conferences during COVID 19

  • All interpretations for Parent Teacher Conferences will be remote this year either, via video, with local interpreters, or via audio, through phone interpretation.
  • Please provide as much notice as possible for conferences and please specify on the request form, if you would prefer an on-demand phone interpreter or a video conference.

EMAIL US AT translate@aps.edu with any questions.

General guidelines:

  • Sign up students that need interpretation in blocks of time. That way one interpreter can service multiple families
  • Be sure to provide the meeting links, phone numbers and PINs for all video and scheduled phone interpreter meetings. See below for more information about permissions for meetings. 
  • Spread out throughout the month of October and November. We have interpreters available from 7am to 4:30 every day. 

On-Demand Phone Interpretation

For phone interpretation, we provide a phone number and access codes so that the host of the meeting can make an outgoing call to connect with an interpreter. Google meet allows outgoing calls. There is no need to provide meeting links if this option is preferred. Please fill out our Interpretation Request Form. 

Video Conferences or Phone Conferences with Appointments

For video conferences and scheduled phone conferences please have teachers or the person conducting the conference:

  • Sign up students that need interpretation in blocks of time. That way one interpreter can service multiple families
  • Be sure to provide the meeting links, phone numbers and PINs.

Since meetings will be on-line, keep the following in mind so that our interpreters can join the meetings immediately. Our interpreters are independent contractors and do not have access to Google Suite through Gmail.

Given the hundreds of request we receive sending personal invitations for each meeting for each interpreter is something we would like to avoid, so please read below carefully:

Note 1:  Only the host can admit our interpreters into the meeting. When the interpreter joins the meeting, Google Meet prompts the host to admit the interpreter into the meeting.

The host is the person that creates the meeting in their own google calendar.

If you are not the host and the host will not be present at the meeting then our interpreter will need a direct invitation in order to join the meeting. This may become a problem if someone other than the teacher does the scheduling of conferences.

Note 2: Please let us know if the meeting was set up with a shared calendar.  Once an interpreter is scheduled, an invitation must be sent to the interpreter. The interpreter cannot join the meeting unless the owner of the calendar is present. 

Sometimes it is hard to tell who owns the calendar.  Only the owner of the calendar can admit interpreters into the meetings without a direct invitation.

Note 3: Meetings set up through Google Classroom only allows people within APS to join the meetings.  Our interpreters are not APS employees and cannot be admitted into the meetings.  Please make sure the meeting is not created through Google Classroom.