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Office Manager

Office Manager

 School website to apply:

www.dorncharterschool.org

Office Manager Job Description

Primary role and purpose of the office manager is to organize and maintain the normal administrative operations/work activities of the school. An additional requirement will be to be trained to do other tasks such as oversee the health room when needed. Provide secretarial duties for the principal and other charter staff.

Skills:

  • Exceptional keyboarding, word processing and file maintenance skills.
  • Strong communication and interpersonal skills
  • Basic Math Skills
  • Knowledge of personal computer and software in order to compile spreadsheets and databases and do word processing.

                                

Preferred Skills:

  • Ability to read, write and speak Spanish
  • Experience with Synergy or other Student Information System (SIS)
  • Experience with APTA

Responsibilities and Duties:

Records and Correspondence

  • Draft correspondence, forms, reports etc. for the principal and other department staff members using a personal computer.
  • Prepare data as needed when completing state and local reports.
  • Organize and manage hardcopy and computerized departmental files.
  • Manage student records as needed. Accounting
  • Attend to routine bookkeeping duties, including basic math operations, for the department.
  • Assist with the completion of purchase orders and payment authorizations.
  • Maintain personnel time records including leave requests and reports. Draft and submit information to the central processing facility.

Other

  • Answer incoming calls, take accurate messages and transfer to appropriate staff.
  • Oversee appointment schedule and make travel arrangements for departmental staff.
  • Receive, sort, and deliver mail and other documents to department staff.
  • Ensure confidentiality of information.

Job Related Conditions

  • Maintain control in stressful situations.
  • Manage time with frequent interruptions.
  • Extended computer time.