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Posted: November 4, 2021

The Great APS Document Scrub

Inaccessible PDFs (files in portable document format) can be a barrier for individuals with disabilities. Fortunately, there are many ways to remedy this problem.

Document ScrubAbout The Great APS Document Scrub

During The Great APS Document Scrub, we will go week by week and look at different ways to address this problem in order to help make our web pages more accessible.

Registration

  • Who can register: APS Departments
  • Registration: Registration is now closed. Thank you to everyone who registered!
  • Registration deadline is Wednesday, Dec. 7, 2021.

Tools and Time

Event Schedule and Dates

Week 1 – Current PDF Assessments

Week 1 runs from January 17-21, 2022.

  • Participants will receive a list of all of the PDFs on their website
  • Participants will receive information on how to generate a PDF list of their own.
  • Participants will be asked to go through their list and remove from the site any PDFs that are outdated or unnecessarily redundant. If your department has a document retention policy, you will need to provide that information.
  • Participants will also identify which of their PDFs can be converted to web pages or web forms. Participants will work with the Web Team to create a plan for converting the pages.

Week 2 – PDF to Web Page Conversion

Week 2 runs from January 24-28, 2022.

  • Participants will learn the benefits of converting (when possible) inaccessible PDFs to accessible web pages.
  • Participants will receive information on how to create accessible web pages. Participants are HIGHLY encouraged to utilize the Accessibility Training resources page on the APS website.

Week 3 – PDF to Web Form Conversion

Week 3 runs from January 31 to February 4, 2022.

  • Participants will learn the benefits of converting (when possible) inaccessible PDF forms to accessible web forms or a fillable PDF file.
  • Participants will receive information on how to create accessible web forms.

Week 4 – PDF Accessibility Take-Aways

Week 4 runs from February 7-11, 2022.

  • Working directly with the Web Team and the Document Accessibility Technician, participants will learn how to evaluate their remaining PDFs for accessibility and how to make them accessible.
  • Assistance in creating a PDF Remediation Plan.
  • Provide training on creating future PDF files, tips and tricks for MSWord.

Event Conclusion

Participants will share their updated spreadsheet of PDFs, noting which PDFs have been removed, converted or made accessible. Each group that actively participates will receive a certificate of recognition from the Albuquerque Public Schools Document Accessibility Technician.

Questions?

For questions or more information, please contact George Paloheimo, Document Accessibility Technician at or by phone at (505) 249-9972.