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Student Clubs & Activities

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Student Clubs & Activities grants are designed to support school-based programs and student activities that engage students beyond the regular school day. Projects funded under this grant include before- and after-school clubs, student organizations/groups, and extracurricular/co-curricular activities. 


New apply student activities(Click button to apply)

 Eligible Applicants:

APS K-12 schools and APS Departments are eligible to apply, which includes teachers, educational assistants, librarians, counselors, social workers, and other school personnel. Applicants may apply as individuals or as part of a group.

All applicants must certify that the principal/immediate supervisor is aware of the proposal and supports the application. Grants will not be funded without the support of school administration.

Only APS employees may submit applications. APS traditional and magnet schools are eligible to apply. 

Eligible Proposals:

Proposals must meet the following criteria: 

  • Be clearly aligned with the award's focus and district's priorities. Co-curricular and extracurricular activities must be designed to supplement the school curriculum and promote engagement, character, participation, and leadership.
  • Build on student engagement, academic experiences, and positive student outcomes.
  • Have clearly defined goals and measurable outcomes to determine the success of the project.
  • Have a realistic budget and use the award to cover teacher stipends, purchased services and/or supplies and materials within the proposed activity.
  • Does not include requests for facilities needs within budget.
  • Demonstrate an effort to raise funds through other sources in an effort to sustain the proposed student club or activity.

Recent Award Winners:

Amount Funded  School/Department Name Student Organization/Club/Activity 
 $10,000 San Antonito STEM Magnet Additive Manufacturing Training and Resource Pilot Program
 $3,000 Highland High  Student Leadership 
 $3,940 Eisenhower Middle WEB:  Where Everyone Belongs
 $4,933 CEC & ECA ECA Dream Team
 $250 Mountain View Elementary  Remote Friendship Club
 $3,000 Montezuma Elementary APS Esports
 $4,995 L.B. Johnson Middle LBJ Esports Club 
 $1,500 New Futures high  LapTime Reading Club 
 $400 Garfield STEM Magnet Middle Crochet Club 
 $5,000 Manzano High  MHS Peer Sponsorship Club 
 $710 Lew Wallace Elementary Let's Give It The Old Collage Try!
 $3,379 Manzano High  The Outdoor Club 
 $500 Cleveland Middle  Hats for the Homeless
 $600 Lew Wallace Elementary Art Appreciation?  What Do I Have Toulouse?
$1,523 Albuquerque High  Community Garden 
$5,065 Nex+Gen Academy  Vex Robotics Team
$927 Manzano Mesa Elementary  Loom Knitting and Crochet Club 
$1,800 Garfield STEM Magnet Middle Grey Wolf Esports Program
$3,998 John Adams Middle Club Name:  Dorm Life

Grant Term:

Student Clubs & Activities grants are available twice per academic year, during fall and spring cycles.  If funded, schools/departments must be prepared to implement the project (staff availability, activities in place) upon receiving an award.

All grants are for one year and do not imply a commitment to additional funding.

Grant Amount:

APS schools and departments may apply up to $10,000 in funding. Please note: Funding is limited and large grants will be rare.

Selection Process and Criteria:

All grant applications are reviewed by a selection committee of APSEF Board members and community volunteers. 

The Student Clubs & Activities application utilizes a “blind” review process, meaning grant applications are ranked and reviewed without identifying the school.  Applicants who use identifying names in the narrative may be disqualified.

Primary consideration will be given to proposals that:

    • Impact the maximum number of students
    • Include a creative and innovative teaching/learning approach
    • Can be modeled for future programs and learning

Reporting Requirements:

Grant winners are required to report on project outcomes at the end of the grant period. Final reports must be submitted to the APS Education Foundation. Grant winners may be ineligible for future funding if this report is not received.

Grant winners should also be willing to host site visits, provide success stories, and assist the Foundation with promotional activities.

Other Considerations:

Agreements or partnerships with outside agencies/nonprofit groups should have the approval of APS administration prior to submitting an application. Funding will go to the school, and NOT directly to an external partner.

Projects funded through Student Clubs & Activities are school-specific. If a teacher changes schools and/or if the school is not able to implement the program, all funds must be returned to the APS Education Foundation.

Criteria for Previously Awarded Grantees

Grant award winners that have been awarded any APS Education Foundation grant for the past two years in a row to fund the same program or project in the same school or department are not eligible for consideration for one school year unless the applicant can state that the program will have a greater student impact than in the previous granted year, has successfully solicited other funding to support the program moving forward and can provide a sustainability plan.  You will be asked to attach this documentation at the end of your grant application. 

Ineligible applicants

  • Have received APS Education Foundation funding for the same program/project at the same site for two years in a row.
  • Funding outlined in the application would affect the same students as previous years.
  • Funding outlined in the application would fund the same program/project as previous years.

To regain eligibility

  • Applicants must expand their program/or project to impact more students.  For example:
    • Join other teachers and staff to apply for a team grant so more classes are included as part of a Classroom & Grade Level Learning grant.
    • Reach out to other schools to expand the program, such as feeder schools.
    • Collaborate with other APS departments to expand the initiative to address more areas of need.
    • Applicants must secure additional funding to support the program moving forward.  For example:
      • A portion of your program will be supported by a school or department budget.
      • Other non-profit organizations and foundations have committed to funding a portion of your program.
      • Your PTA  or other community group will budget to support a portion of your budget.
      • A local business or individual donor would like to sponsor a portion of your budget.
      • Applicants must provide a sustainability plan.  For example:
        • Include plans of how your school or department will continue to support the program for the next three years, including fiscally and/or through their time and effort.
        • Include plans of how you will fund the program past this year of funding for the two years following the grant (if awarded), including researching funding opportunities (be specific).

Grantees who cannot regain eligibility for their third proposal must wait one full year to apply again. 

Note:  Any grantee who did not submit an evaluation at the end of their last grant implementation period is ineligible to apply and cannot regain eligibility through the above process.

If you are currently ineligible but would like guidance on how to apply, please contact Lawren McConnell at lawren.mcconnell@aps.edu

Grant Writing Tips:

Review the application, and prepare your answers in a Word document before submitting online.

Review the scoring rubric that grant reviewers will be using during the review and selection period.  

Review the evaluation form that will be due on May 31st, following your implementation period.

Review the Grant Award Agreement.  You will be asked to attest to understanding these expectations if selected for funding.

Deadline to Apply:

Fall Grant Cycle:  September 6, 2021 - October 6, 2021
Deadline to Apply:  October 6, 2021 at 5pm MST

Contact:

Lawren McConnell
Grants Manager
Email:  lawren.mcconnell@aps.edu
Phone:  505-880-3708