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APS Website Content Management

The CMS website contains information about and instructions for the APS Content Management System.

The APS Content Management System

Albuquerque Public Schools uses a content management system (CMS) to ensure a consistent user experience, rich content, and easy access to the information the APS community is seeking.

Web Content Policy

Albuquerque Public Schools shall maintain a website to serve as the primary informational platform for the district to communicate district and school information to students, families and the community.

Albuquerque Public Schools is committed to supporting an online environment that is accessible to those with disabilities. APS will make continuous efforts to provide online information that complies with online accessibility guidelines unless doing so creates a fundamental alteration or an undue burden on the provider. In these circumstances, the content and functionality may be made available to users on request in an equally effective and accessible alternative manner.

Read the policies:

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Benefits of the APS Content Management System

Search engine-friendly

The CMS helps to optimize your website so that search engine users can easily find your information.

Quick and easy page management

  • WYSIWYG editor: A “What You See is What You Get” editor allows users to easily edit content using a Microsoft Word style interface. Users edit content in a form that resembles the finished product.
  • Scheduled publishing: Content can be set to automatically publish (go live) or expire at a given date and time.
  • News and events: Allows departments to highlight new or time-sensitive information about their department. Editors can schedule news and events can be set to publish and expire automatically, which helps departments keep their content up to date.
  • URL redirects and aliasing: Allows for APS-branded URLs for any webpage.
  • WCAG 2.0 Compliant: The page templates are designed to be compliant for accessibility. At the same time, content editors and administrators still need to follow accessibility guidelines to ensure their content is compliant.

Translated Page Content

Your website content is easily translated. Albuquerque Public Schools provides two built-in tools to provide a site-wide translation of web content on APS.edu and school websites.

Consistent brand and navigation

  • Templates: Standardized templates provide a consistent brand image and navigation across the district website.
  • Responsive design: Pages in the CMS are viewable on any device. The CMS automatically scales your site to fit tablets, mobile devices, and smaller browser windows.

Archive capabilities

  • You can track who has made changes to your page and archive previous versions of your page.
  • Versions are saved of every published draft including an audit log, allowing content managers to revert to previous versions if needed.

User Roles and Security

  • User Roles: Different levels of access can be given to different users. This feature allows site managers to distribute the work of keeping the content updated.
  • Workflows: An integrated workflow process for reviewing and approving content.
  • APS Active Directory: Once you are assigned permissions by a site administrator, you can log in with your APS e-number and password to manage your website and content.
  • Security: Plone has the best track record in security of any major CMS and provides a myriad of options for security at all levels.

Glossary of Terms

Cache

A cache stores recently accessed information in a place where it can be accessed extremely fast without needing to regenerate the content. 

CMS

Acronymn for "content management system."

Content Type

Content types define what consitutes a piece of content. Some examples include a general content page, departmental page, and web form.​

Contributor

An authenticated APS user who has the ability to add or edit content and submit it for review, but not publish.

Draft

An unpublished piece of content not yet ready for publication.

Editor

An authenticated APS user who has the ability to add, edit, delete, approve, and publish content.

Form Folder

A content type that allows Site Administrators to easily create forms for email and/or database submission.

Navigation

  • Left Navigation: Secondary navigation specific to department sites that appears left of department web content.
  • Main Navigation: Navigation bar appearing directly below the site title.

Needs Review

An unpublished piece of content that has been flagged for review to be published.

Plone

The software that runs the APS content management system (CMS).

Published

A published/live piece of content that is available to site visitors.

Responsive Design

The approach that suggests that design and development should respond to the user's behavior and environment based on screen size, platform, and orientation. For example, automatically adapting to mobile devices. 

Site Administrator

An authenticated APS user who has site configuration and setup ability, as well as all other content authoring rights.

Summary

The page summary displays as bold text between the page title and main body text area, and is used for search results for the page. The summary should be 2 sentences or less, and should highlight the information on the page.

Tags

Keywords that allow content managers to categorize/group content data.

URL Alias and Redirect

An alias is a URL that points directly to a page on a website. A redirect is a URL that redirects to another web page.

WCAG 2.0

The international standard for web content, including procurement requirements, complaints, and lawsuits. The guidelines are an important tool for measuring and understanding the accessibility of online content. For more information, refer to Accessibility at APS.

Help with Your Site

Training:

The APS Web Team provides training on the use of the APS Content Management System. Training is online at your convenience. The Web Team also provides online tutorials and videos.

Technical Support:

If you are experiencing technical issues with your website, please contact the APS Web Team through the Get Web Help form or the Technology Service Desk.

Design:

The APS Web Team is available to help departments and schools with design. Fill out the Website Project Questionnaire to request design support.

Content Migration:

Do you want to move your content to APS.edu or the Employee Intranet? Do you have documents that should be web pages? Contact the Web Team for help through the Get Web Help form or the Technology Service Desk!

Comprehensive Site Health Check:

Are you ready for a site refresh? Do you want to work with the Web Team on a review of your site's design, structure, and accessibility? Fill out the Website Project Questionnaire for scheduling.

Accessibility

Also known as “web content accessibility,” refers to the need to ensure that web content is formatted per the WCAG 2.0 so that we provide equal access to information, benefits, and services for all of our users.  For more information, refer to Accessibility at APS.