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Copyright Compliance - May 1997 Revision

This policy includes the specific exemptions in Copyright law for educational purposes. The word "person" in the policy refers to teachers, students, and other Albuquerque Public School personnel.

Plagiarism is the use of the work of another without acknowledgment. Copyright violation is the use of the work of another without permission. Permission can be granted in a number of ways: by law or by the copyright holder. Always acknowledge the work of others whether using their exact words, images they have created or merely influenced by their ideas. Plagiarism violates APS policy. This includes unpublished materials.

Always acknowledge the work of others whether using their exact words or merely influenced by their ideas. Plagiarism violates APS policy. This includes unpublished materials.

Published/Unpublished Materials

Publication is the distribution to an audience of a work which in print, electronic or multi-media. These rules apply regardless of the form of the work.

It is legal for a person to (so long as it is not used repetitively):

  • Make a single copy of the following:
    • A chapter from a book;
    • An article from a periodical or newspaper;
    • A short story, short essay, or short poem;
    • A chart, graph, diagram, drawing, cartoon, or picture from a periodical, or newspaper;
    • A short excerpt (up to 10 percent) from a performable unit of music such as a song, movement, or section for academic purposes other than performance.
  • Make multiple copies (not to exceed one per pupil) for classroom use of the following:
    • A complete poem if less than 250 words and less than two pages;
    • A poetic excerpt if less than 250 words;
    • A story, essay, or article if less than 2500 words;
    • A prose excerpt of from 500 to 1000 words;
    • One illustration (chart, diagram, graph, drawing, cartoon, or picture) per book or periodical issue;
    • An excerpt of up to two pages of "special works" containing words and pictures;
    • Up to 10 percent of a performable unit of music (song, movement, section) for academic purposes other than performance.

It is illegal for a person to without permission of the copyright holder:

  • Copy to create anthologies, compilation or collected works, or to replace or substitute for such.
  • Copy from works intended to be consumable (e.g. workbooks, exercises, standardized test booklets, and answer sheets).
  • Copy to substitute for purchase of books, publishers' reprints, periodicals, music or recordings.
  • Require another to make illegal copies as an assigned work responsibility.
  • Copy the same item from term without securing permission.
  • Utilize more than nine instances of multiple copying per course, per term. (See legal multiple copies above.)
  • Copy more than one short work or two excerpts from one author's works in any one term.
  • Copy music (or lyrics) for performance of any. kind except for emergencies described in "Audio Materials."
  • Copy protected materials without inclusion of a notice of copyright.
  • Charge students more than the actual cost of photocopying the authorized copies.

Unpublished materials have greater copyright protection including enhanced penalties. A person may not use unpublished materials without permission.

Examples of unpublished materials include:

  • Internal reports
  • Diaries and letters
  • E-mail individually addressed to less than 20 people


Computer Software

There is no "fair use" provision for computer software. The only copies of computer software that can be made under Copyright laws are:

  • Backup copy for archival purposes only
  • Copy that a machine makes when written to memory or temporary files when executing the software

When the license to use software has expired or been transferred, all copies should be destroyed. In addition to copyright most software is subject to conditions contained in licensing agreement. Such conditions shall be respected.

Shareware authorizes limited use of a program for evaluation purposes only. Shareware shall not be used beyond the evaluation period without payment.

Freeware is either published domain software or free use as permitted by the author. It will always be so marked. If in doubt it is not freeware.

Illegal copies of copyright programs may not be made or used on District equipment. The legal or insurance protection of the District will not be extended to employees who violate copyright laws.

Only the Superintendent or designee may sign District software license agreements. The administrator of each location is responsible for establishing practices which will enforce this directive at the school level.


For classroom use the same rules apply to materials derived from the Internet as derived from other sources. Persons shall not copy entire web sites for classroom use without permission of Copyright holder.

Persons shall not copy entire web sites for classroom as derived from other sources.

In creating web sites, be aware that placing material on a web site constitutes publication. Do not publish the work of others without permission. Any links to another web site should clearly identify the provider. Failure to do so constitutes plagiarism.

Do not place on a web site student work which contains derived material without the permission of the copyright holder.

Multi-Media Materials

Non-Print Material Obtained from Outside Sources

Non-Print materials, whether owned or rented, such as films, videocassette, or sound slide presentations, like most broadcast-materials, are copyrighted. Copyrighted materials may not be transferred to a different format or duplicated total or in part, without obtaining the written permission of the producer and paying for the copyright release. Admission charges for viewing are prohibited.

Renting or purchasing a videotape has the potential for copyright infringement. On many of the videocassette, it is clearly stated "FOR HOME USE ONLY" [Home use only indicates that the video may only be circulated to patrons who will view the video in their own homes. Home use only videos may also be used in face-to-face classroom settings where a teacher is present and the subject of the video correlates with the curriculum, according to the fair use clauses of the copyright law.] If an individual then uses the rented tape in a classroom, he could be violating both copyright and contract law. This practice is discouraged.

It is legal for a person to:

  • Make a single recording of student performances for evaluation, rehearsal, or archival purposes.
  • Make a single recording of oral exercises or examination questions using recorded copyrighted materials.
  • Make-an emergency replacement copy to substitute for a purchased copy that is not available for an imminent performance; provided purchased replacement copies are substituted in due course.

Guidelines for Off-Air Recording of Broadcast Programming for Educational Purposes

The following guidelines reflect legal application of "fair use" to the recording, retention and use of television broadcast programs for educational purposes. The guidelines were developed to apply only to off air recordings by non-profit educational institutions.

A broadcast program may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable re-transmission) and retained by a non-profit educational institution for less than a year. All off-air recordings must be erased or destroyed within a year. "Broadcast programs" are television programs transmitted by television stations for reception by the general public without charge.

Off-air recordings shall not be used repetitively.

Off-air recordings may be made only at the request of and used by individuals, and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same person, regardless of the number of times the program may be broadcast.

Certain programs grant permission expressly to educational institutions for their use beyond these limitations. Any use of such materials shall comply with permitting conditions.

NSBA/NEPN Classification: EGAD

Revised: May 1995
Revised: April 1996
Revised: May 1997