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Transcript Evaluation

Determining Credit Required for Graduation

In terms of graduation requirements, students should neither be penalized nor gain advantage by changing school districts. Therefore, the number of credits required for graduation will be adjusted proportionately only to reflect differences between schools – the school in which the student began and the APS school in which the student is currently enrolled. (See chart at the end of this directive.)

Transfers from a Junior High School (7th-9th grades)

Transfer credits for  a ninth grade student that was enrolled in a junior high serving students in 7th-9th grade  will be placed in a graduation cohort based on the year they entered 9th grade.

Acceptance of Transfer Credit

All credits awarded by an accredited school will be accepted as transfer credits, including those for courses granted to a student enrolled in religious education institutions. If a New Mexico accredited sending school declares that a New Mexico graduation requirement has been met by a course completed prior to transfer, the APS receiving school will honor that ruling.

Determining Fulfillment of Graduation Requirements

When out-of-district students enter with partial credits earned in required subject areas, the portion will be rounded to the nearest quarter (.25) credit as applied to meeting graduation requirements depending on the course length and potential credit.  Where "rounding" is impossible, administrative judgment should determine where portions can be combined to meet graduation requirements. The amount of credit shown on the transcript should not be altered in this process.

If a student arrives with no semester grades and/or credits and the previous school has not awarded grade and/or credit, the receiving school will:

  1. Request that the sending school grant semester credit (i.e. Ask sending school to average grades from appropriate grading periods for semester grade and credit), or
  2. Request that the sending school allow us to administer semester exams, return them to the sending school for grading and averaging for credit to be awarded by them.

If above procedures do not result in semester grades and/or credits being awarded, the school will:

  1. Accept the transfer grade and provide the necessary assignments and/or exams and will issue the semester grade and credit, or 

Classes on the sending school’s transcript will be listed on the receiving school’s transcript as satisfying graduation requirements; credits for graduation will be prorated (See "Transfers from a Junior High School above) providing that the student has completed the sufficient contact hours to earn a unit of credit.

Letter Grade Values

Letter grades on an APS transcript will carry the following numerical values (unless the class is designated honors):

A=4.0

B=3.0

C=2.0

D=1.0

F=0.0

P= no grade and no numerical value is assigned, student passed the course and credit is granted (Does not affect GPA)

N=no grade and no numerical value is assigned, student did not complete class or did not complete to satisfy expectations for granting credit so no credit is granted (Does not affect GPA)

WF=0.0

I=I = I’s should not be issued during a transcript posting grading period.  If a passing grade cannot be awarded at the end of a transcript grading period, an F should be given.  This grade can be changed through the grade replacement process.

Home School or Non-Accredited School Transfers

Students who wish to enroll in an APS school who have previously attended non-accredited high schools or home schools will be accepted for enrollment. Any coursework such students have completed in non-accredited schools will be evaluated and considered for application toward graduation requirements using the following guidelines:

  1. Any transfer credits accepted from non-accredited schools will be on a provisional basis until such time as the student successfully completes Demonstration of Competency.
  2. Transfer credit will be allowed only for those required courses and electives set forth in state statutes and State Department of Education regulations and which are similar in scope and content to courses found in the APS high school course catalog.
  3. Transfer credit will be accepted on a pass/fail basis only; grade points will not be awarded.
  4. Transfer students from non-accredited schools will be ranked with the graduating class only if they are enrolled in an APS High School for four consecutive semesters (excluding summer school Transfer students from non-accredited schools must earn a minimum four core and one elective credit at a single school during their senior year to be eligible to receive a diploma from that high school.
  5. Initial grade level placement of such students will be made by the receiving school and in consideration of:
    1. Age of student
    2. Analysis of student’s performance in his/her previous educational environment including:
      1. Evaluation of transcripts and course description documentation
      2. Recommendation of the sending school
      3. Counselor’s evaluation
      4. Parent conference
  6. Initial placement of  a student will be probationary for six weeks pending demonstrable competency through classroom performance.
  7. If the student’s performance warrants the receiving school may recommend a change in placement prior to or at the end of a probationary period. A parent/guardian conference will be held prior to making a change from the initial placement.
  8. Refer questions to the Transcript Evaluation Committee.

Transcript Evaluation Committee

Composition. The Transcript Evaluation Committee is composed of the Assistant Superintendent of Curriculum and Instruction or their designee, and a minimum of three high school curriculum assistants, including the curriculum assistant  from the school with the transcript concern.     The District Registrar and school site-based registrars may be invited to attend meetings if topics under consideration require their expertise or perspective.

Duties. The duties of the committee shall be:

  1. To assist schools with the evaluation of foreign transcripts and other transcripts which do not conform to familiar patterns.
  2. To recommend a means of resolving disputes or questions about transcripts, graduation requirements for transfer students, and other related issues.

Meetings. The Transcript Evaluation Committee will be convened by the Assistant Superintendent of Curriculum and Instruction as needed or upon request by any school. The committee will also convene once each year for evaluation and adjustment of procedures.

 Administrative Position:  Chief of Schools         

Department Director:      

  • Assistant Superintendent of Curriculum and Instruction

 References:

 Board Policy Cross Ref.:

Procedural Directive Cross Ref.:       

  • Transcript Evaluation Matrix
  • C & I High School Course Catalog

NSBA/NEPN Classification: IKF

Revised: May 1995
Revised
: April 1996
Revised
: May 1997
Reviewed:  January 5, 2023
Revised:  January 20, 2023