Procedural Directives
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Procedural Directives
A. Foundations and Basic Commitments
B. School Board Governance and Operations
- Administration, Development and Revision of Board Policies and Administrative Procedural Directives
- Board of Education Committees
- Board of Education Meetings
- Board of Education Members
- Board of Education Officers
- Board Member Support and Services
- Board Per Diem and Mileage Reimbursement
- Legal Status and Responsibilities of the Board of Education
- Public Participation at Board of Education Meetings
- Superintendent Evaluation
- 18 Development of Board Policies and Administrative Procedural Directives Flowchart - Rev. Aug. 23, 2018
- Public Comment Sign-In April 2022
C. General School Administration
D. Fiscal Management
- Activity Fund Audit Compliance Procedures
- Activity Funds, Internal Audits and Investigations
- Annual Budget Formulation
- Annual District Audit
- Budget Control Agent
- Debt Management Program
- Equipment Inventory
- Fixed Asset Inventory Procedural Directive
- Fund Raising
- Grants and Applications for Grants
- Investments Procedural Directive
- Liability Insurance for Contractors
- Operational Fund Cash Balance Procedural Directive
- Payroll Procedures
- Per Pupil Expenditure Calculations (PPE)
- Purchase and Project Approval Procedural Directive
- Purchasing/Procurement
- Real Property/Land Acquisition
- Real Property/Land Disposition
- Signatory Authority for Contractual Agreements
- Stipends, Consultant Fees, and Per Diem
- Tax Compliance, Record Retention and Disclosure Procedures for Bonds and Notes
- Travel and Reimbursement
E. Support Services
- Abbreviated Day Schedule
- APS Identity Standards: Producing Printed and Web Materials for Departments, Schools and Programs
- Building Access by Employees
- Cellular Telephones
- Data Security
- District-Owned Vehicles
- Emergency Dismissal
- Emergency Drills and Fire Marshal Inspections
- Emergency Hazard Reporting
- Food and Nutrition Services
- Free or Reduced School Meals
- Hazardous Materials
- Key Authorization and Control
- Loaning Equipment
- Maintenance and Operations (M&O)
- Obtaining Custodial Services
- Online Content Accessibility
- Records Retention and Disposition Schedule
- Reporting On-the-Job Injuries
- School Police
- School Safety
- Security of Digital Information: Appropriate Access Controls
- Textbook Accounting Process
- Use of Private Vehicles on School Business
F. Facilities Development
- Capital Master Plan: Review and Update Procedure
- Determination of Utilization and Capacity
- Facilities Planning and Construction: Major Projects Design and Approval
- On-Site Security Trailers
- Playground Modifications
- Portable Buildings Request and Relocation Process
- Real Property/Land Acquisition
- Real Property/Land Disposition
- School Attendance Areas
- School Names and Dedications: Selection and Change
- School Signs and Monuments
G. Personnel
- Background Checks and Fingerprinting
- Conflict of Interest
- Discrimination and Harassment: Employees
- Donation of Annual / Personal Leave
- Drug Free Workplace and Employee Drug and Alcohol Testing
- E-Mail Accounts for APS Retirees
- Employee Assistance Program Referrals
- Employee Code of Conduct
- Employee Technology Acceptable Use Policy
- Ethical Misconduct Reporting Requirements and Ethical Misconduct/Work History Check
- Gender Discrimination and Sexual Harassment (Title IX): Employees
- In-Service Release Time Guidelines
- Reasonable Restraint and Seclusion
- Reduction in Force Procedural Directive
- Reporting Child Abuse, Neglect or Educational Neglect
- Return to Work from Extended Illness or Injury
- Salary Maintenance (Save Harmless) Procedural Directive
- Section 504/ADA: Physical Access for Students, Parents, and Employees with Disabilities
- Section 504 of the Rehabilitation Act / Americans with Disabilities Act (ADA) Compliance: Employees
- Selection and Retention of Employees – Return to Work
- Vacant Position Review Process
- Whistleblower Complaints
- Documentation for Crisis Intervention
H. Negotiations
I. Instruction
- Algebra 1 in Grade 8
- Creation of Instructional School Year Calendar
- Alternative Demonstration of Competency for Graduating Class of 2016
- Alternative Methods of Earning Credit
- Alternative Schools and Programs
- Animals in School
- Awarding of Credit or Extra Credit for Non-Academic Activities
- Basis for Offering Credit
- Bell Schedules
- Community Schools
- Community Sponsored Instructional Programs
- Controversial Issues and Outside Speakers
- Copyright Compliance
- Course Proposal Planning and Review
- Double Promotion
- Educational Support for Students with Long-Term Medical Absences Program
- End-of-Semester Testing Schedule and Activities
- Evening High School
- Exemptions from Health or Physical Education Curriculum
- Federal Census: School Assistance in Federally-Affected Areas
- Flag Display and Pledge of Allegiance
- GED Testing
- Grade Reporting and Recording
- Graduation
- High School Course Guidelines
- High School Credit Earned by Middle School Students
- High School Elective Credit
- Home Schooling
- Homework
- Honors and Advanced Placement Programs
- Human Sexuality and AIDS Instructional Material
- Identification of Students Needing Remediation and Academic Improvement Plans
- Indian Education Policies and Procedures (2022-2023 School Year)
- Instructional Materials Adoption Selection Process
- Instructional Program
- Kindergarten Screening
- Library-Media: Disposition of Outdated or Damaged Materials
- Magnet Schools and Programs
- Middle School Curriculum Guidelines
- Parental Concerns About Instructional Print and Non-Print Material
- Placement of Modern and Classical Language Students
- Religious Issues and Holiday Practices
- Remediation of Student Learning
- Retention or Reclassification of Students
- School Schedule Guidelines
- Selection of Library-Media-Print/Non-Print Material
- Student Insurance
- Student Teacher and Preservice Teacher Placement in School
- Teacher and Staff Qualifications and Training
- Tests and Examinations
- Textbook Disposal
- Transcript Evaluation
- Transcript Evaluation Matrix
- Twenty Day Counts
- Use of Videos and Films
- Volunteer Programs
I. Instruction: Special Education
The purpose of this document is to inform and direct Albuquerque Public Schools personnel about requirements for special education. Albuquerque Public Schools personnel should follow the guidance outlined in this procedural directive to the extent that such guidance is consistent with the IDEA and its implementing regulations, state statutes and regulations, and does not impose a requirement that is not otherwise imposed by federal and/or state law.
- Definitions for the Special Education Procedural Directives
- Notice of Procedural Safeguards
- 1 - Child Find
- 2 - Developmental Preschool Programs
- 3A - Parent, Including Foster and Surrogate Parent
- 3B - Prior Written Notice
- 3C - Consent
- 3D - Parent Participation in Meetings
- 3E - Confidentiality of Information
- 3F - Unilateral Placement by Parents of Children in Private Schools at Public Expense
- 3G - Independent Educational Evaluations
- 3H - Prohibition on Mandatory Medication
- 3I - Conflict Resolution at the Lowest Possible Level
- 3J - State-Level Complaint Procedures
- 3K - Due Process Hearings
- 4 - Full and Individual Evaluation
- 5 - Disabilities - Exceptionalities
- 6A - IEP Team Membership and Participants
- 6B - Excusal of IEP Team Members
- 6C - Special Factors
- 6D - Student Profile
- 6E - Transition Services
- 6F - Graduation Planning
- 6G - Present Levels of Academic Achievement and Functional Performance, Annual Goals and Measuring Progress
- 6H - Special Education and Related Services
- 6I - Supplementary Aids and Services
- 6J - State- and District-Wide Assessments
- 6K - Extended School Year (ESY) Services
- 7 - Least Restrictive Environment
- 8 - Discipline of Students With Disabilities/Behavior
J. Students
- Administration of Medical Cannabis for Students in Schools
- Administration of Medications at School
- Administration of Naloxone in Schools
- Admission Charge for Student Programs
- Alcoholic Beverages at APS Sponsored Student Activities
- Attendance
- Banning Individuals from School Campuses
- Bullying and Cyberbullying Prevention
- Class Rings and Graduation Announcements
- Communicable Diseases: Education of Students Who Are Infected or Are Carriers
- Competitive Food Sales
- Counseling and Consultant Services by non-APS Persons
- Disability Discrimination: Students
- Discrimination and Harassment: Students
- Do Not Resuscitate Orders (DNR)
- Enrollment of Students Affected by Boundary Changes
- Enrollment: Kindergarten and First Grade
- Enrolling Students Who have Completed a GED or Who Have Graduated from High School in a Foreign Country
- Field Trips
- Foreign Exchange and Non-Immigrant Foreign Students
- Gender Discrimination and Sexual Harassment (Title IX): Students
- Guidelines for Subject Related Contests and Competitions
- Hazing
- Immigrant Students Regardless of Documented Status
- Immunization: Registration & Enrollment
- Inquiries Regarding Student Information or Student Records
- Married, Pregnant or Parenting Students
- Medical Care of Students: General and Emergency
- Military Children
- Non-Discrimination for Students: Gender Identity and Expression
- Proof of Residency for Annual School Registration
- Release of Students during the Instructional Day
- Relations with Non-Albuquerque Public Schools Affiliated Service Providers Requested by Parents/Legal Guardians
- Released Time for Religious Instruction
- Religious, Political, and Advocacy Student Clubs (Non-Curriculum Related)
- Safe Schools and Relations with Law Enforcement Authorities
- Section 504/ADA: Physical Access for Students, Parents, and Employees with Disabilities
- School-linked and School-based Health Services
- School Photographs and Yearbooks
- Student and Staff Wellness: Coordinated School Health Approach
- Student Acceptable Use of Technology
- Student Acceptable Use of Technology (Spanish)
- Student Acceptable Use of Technology (Vietnamese)
- Students Attending a School Outside their Attendance Boundaries
- Student Discipline and Standards of Behavior
- Student Dress
- Student Fees, Fines, and Charges
- Student Fees, Fines, and Charges (Spanish)
- Student Fees, Fines, and Charges (Vietnamese)
- Student Intervention Guidelines: Multi-Layered System of Supports (MLSS) and Student Assistance Team (SAT)
- Student Participation in Activities and Athletics: Restrictions Related to Controlled Substance, Alcohol, and Tobacco Use
- Student Placement
- Student Searches
- Student Smoking and/or Tobacco Use
- Student Suicide: Prevention, Intervention and Postvention
- Student Suspension, Long-Term Suspension, Expulsion, and Due Process Procedures (Exclusionary Discipline)
- Student Use of District Issued Educational Technology
- Student Use of District Issued Educational Technology (Spanish)
- Student Use of District Issued Educational Technology (Vietnamese)
- Student Withdrawal Before the School Year's End
- Work Permits
- Yearbooks and Student Annuals: Confidentiality Issues
K. School-Community-Home Relations
- APS Inspection of Public Records (IPRA) Procedures
- Advertising, Gifts, Grants and Donations
- Buildings and Grounds: Non-School Use of Albuquerque Public Schools Facilities
- Charter Schools Procedural Directive
- Child Custody Issues
- Citizen Committees
- Community Complaints and Inquiries
- Direct Legislative Appropriations Procedural Directive
- Distributing or Posting Informational, Promotional and Instructional Materials and Campaign Solicitations
- Family and Community Engagement
- Family and Community Engagement (Spanish)
- Family and Community Engagement (Vietnamese)
- Parent Organizations and Booster Clubs
- Research and Survey Proposals
- School Campus Visits by Recruiters
- Visitors to Schools