Board Meeting Dates

I.

Call to Order

A.

Roll Call

II.

Adoption of the March 18, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the February 18, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

III.

Consideration for the Approval of the Qualifications-Based Proposal and Bid in the Amount of $4,292,900.00 plus Applicable Taxes as Submitted by T. A. Cole and Sons, General Contractors, Inc. for the Collet Park Elementary School Additions and Renovations Project (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

IV.

Consideration for the Approval of the Qualifications-Based Proposal and Bid Submitted by AnchorBuilt Inc. in the Amount of $3,281,300.00 Plus Applicable Sales Tax for Douglas MacArthur Elementary School, Kindergarten Addition, Cafeteria Addition and Improvements, and Re-Roofing (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

V.

Consideration for the Approval of the Design Development Submittal for West Mesa High School Replacement of Classroom Building “M” as  submitted by Mahlman Studio Architecture (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

VI.

Consideration for the Approval of the Design Development Submittal for Reginald Chavez Elementary School Classroom Additions as Submitted by Cherry/See/Reames Architects, PC (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

VII.

Update of Traffic Issues Atrisco Heritage Academy High School (Discussion)
Presenter: Dr. Brad Winter, Chief Operations Officer & Karen Alarid, Executive Director of Capital

VIII.

Update of Rio Grande High School Swimming Pool (Discussion)
Presenter: Don Moya, Chief Financial Officer

IX.

The next Capital Outlay, Property and Technology Committee meeting is scheduled for April 22, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

X.

Adjournment

I.

Call to Order

The meeting was called to order at 7:30 a.m. by Lorenzo Garcia, chair.

A.

Roll Call

Present:  Lorenzo Garcia, Dr. Analee Maestas , Kathy Korte (by phone), Martin Esquivel (by phone and arrived at 8:07 a.m.), Steven Michael Quezada, Dr. Don Duran, Dr. David Peercy

II.

Adoption of the March 18, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the February 18, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes

Chairman Garcia requested a motion for approval.  Dr. Peercy motioned for the adoption of the agenda and approval of the minutes. Dr. Maestas seconded the motion. Motion carried.

III.

Consideration for the Approval of the Qualifications-Based Proposal and Bid in the Amount of $4,292,900.00 plus Applicable Taxes as Submitted by T. A. Cole and Sons, General Contractors, Inc. for the Collet Park Elementary School Additions and Renovations Project (Discussion/Action)

Karen Alarid, executive director of Capital, presented information for the project.

• Project bid on January 14, 2014
• $231sq. ft. base bid
• Project includes new construction and renovation
• Project first bid in July 2010
• It has been revised to meet current standards

Chairman Garcia called for discussion; there was none.  Chair called for motion; Dr. Peercy motioned for approval, and Kathy Korte seconded the motion. Motion carried.

IV.

Consideration for the Approval of the Qualifications-Based Proposal and Bid Submitted by AnchorBuilt Inc. in the Amount of $3,281,300.00 Plus Applicable Sales Tax for Douglas MacArthur Elementary School, Kindergarten Addition, Cafeteria Addition and Improvements, and Re-Roofing (Discussion/Action)

Karen Alarid, executive director of Capital, presented information about the project.

• Project bid on January 29, 2014
• $186 sq. ft. which is slightly smaller in scale than the Collet Park project
• Asking for approval of base bid and all the alternates

Chair called for discussion; there was none.  Chair called for motion. Steven Michael Quezada motioned for approval and Kathy Korte seconded the motion. Motion carried.

V.

Consideration for the Approval of the Design Development Submittal for West Mesa High School Replacement of Classroom Building “M” as  Submitted by Mahlman Studio Architecture (Discussion/Action)

Karen Alarid, executive director of Capital, presented background information stating that this was the first group of projects at the May 21, 2013, Capital Outlay, Property and Technology Committee meeting when board members approved the selection of architectural design firms for 10 projects, and this project is up for design development approval.  Mahlman Studio was available to present the project.

Brad Winter stated that APS Facilities Design & Construction currently has approximately 46 projects in some phase of design totaling $156.5 million and 47 projects in construction totaling $167 million.

Ms. Alarid introduced Steve Hall of Mahlman Architects.  Mr. Hall reported:

• This is the first phase of a multi-phase replacement for the West Mesa High School
• Master Plan of the project starts with the replacement of “M” Hall.  The new building will be a three-story building with 48,000 sq. ft. classroom space just north of the existing “M” Hall site
• There will be exterior courtyard improvements to include an outdoor amphitheater with outdoor seating
• The new design of the courtyard opens up the area to the existing science building and fine arts building
• After the new building has been built, the existing “M” Hall building will be demolished to make way for a two-story, 23,000 sq. ft. classroom building
• Outdoor dining is going to be developed near the existing cafeteria
• Design of the new “M” building is a simple double-loaded corridor including

• 17 general classrooms
• Four specialty computer classrooms
• Culinary arts classroom and a lab
• 11 general classrooms
• Classrooms that will open up to the outdoor dining area
• Both buildings are designed to achieve Leadership in Energy and Environmental Design (LEED) Silver certification

• The two-story building layout includes

• Intensive Support Programs (ISP) will be located on the first floor near administration and nursing

• A day-light study was done so there will be ample light coming into the building
• A bridge will connect the two buildings and there will be railing to keep students on the walkway

Discussion included:

• Concern about community involvement and opportunities for students once construction takes place
• Community involvement included parents, business partners, and some students
• Concern for student safety
• $200 sq. ft. cost was confirmed
• Concern was expressed for the need of parking spaces
• Clarification was given regarding parking stating that the revised plan will include ISP drop-off
• Request for information for the possibility of media arts (film) instruction at the school
• Clarification was given that media arts includes yearbooks and journalism

Chair called for a motion. Kathy Korte motioned for approval of the design development. Steven Michael Quezada seconded the motion.  Board members unanimously approved the design development submittal for West Mesa High School replacement of classroom building “M” as submitted by Mahlman Studio Architecture.

VI.

Consideration for the Approval of the Design Development Submittal for Reginald Chavez Elementary School Classroom Additions as Submitted by Cherry/See/Reames Architects, PC (Discussion/Action)

Karen Alarid introduced Ms. Tina Reames of Cherry/See/Reames Architects, PC.  who presented information regarding this project:

• Project was approved on June 2014
• Originally was the Old Town School
• Capital Master Plan calls for buildings from the 1970’s to be demolished
• New building will include

• 14 classrooms
• Library will be moved to front of building so that inner courtyard can be utilized by the community
• Approximately 25,000 sq. ft.
• Inner corridor for security purposes
• Art, music and health classrooms available
• Kindergarten classrooms will open out into the playground area
• Kindergarten drop-offs closer to classrooms
• Slated to be LEED Silver certified with plenty of skylights and large windows
• Displaced trees will be relocated

Discussion included:

• Participation from the parents and community included two meetings, one at the beginning and one at the end of the process

Chair called for motion. Steven Michael Quezada motioned for approval, and Dr. Peercy seconded the motion.  Motion carried.

VII.

Update of Traffic Issues Atrisco Heritage Academy High School (Discussion)
Dr. Brad Winter, chief operations officer, and Karen Alarid, executive director of Capital, presented the following information regarding traffic issues near Atrisco Heritage Academy High School:

• Staff met with the Department of Transportation (DOT) to discuss traffic issues for Atrisco Heritage Academy (AHA) High School and the new K-8 school
• Traffic issues at the location of Dennis Chavez Boulevard and the intersection at 118^th Street are controlled by Department of Transportation (DOT) and the City of Albuquerque (COA), but for different responsibilities
• Concern was expressed regarding solutions for traffic issues for AHA High School and the new K-8 school
• Met with Bernalillo County and APS and the county agreed that APS would do another traffic study to be paid for by APS
• DOT has the authority to decide if another exit can be built for the new K-8 school
• Lowering speed limits is a possibility; however, DOT is waiting for the county to give them the crash reports for that area
• Receiving information from DOT was delayed by personnel and contact changes
• Signals are currently controlled by both the COA and the county; there is currently a Joint Powers of Agreement (JPA) in process for approval at the New Mexico Department of Transportation (NMDOT) giving the COA control of all signals at the intersection.  The JPA final approval was not ready at the time of this meeting. Studies indicate that adjusting the signal timing may improve traffic flow

Discussion included:

• APS applying for another exit
• No interest by DOT  in reducing the speed limit during peak times, but perhaps willing to use a flashing “reduced speed” sign at peak times
• Criteria for adding another exit
• Possibilities of developing another road to improve traffic flow and exit as part of new school plans

• Concern for the lack of transportation infrastructure provided in this area

VIII.

Update of Rio Grande High School Swimming Pool (Discussion)

Superintendent Winston Brooks presented this agenda item with the following information:

• Superintendent Brooks stated the following regarding this issue:
• A draft letter to the Bernalillo County Commissioners Office was disseminated to board members at the meeting that will be mailed after the meeting
• Clarification in the draft letter requests information on who from APS made verbal agreements about the pool
• Concern that there was misleading information distributed regarding APS’ commitment to financial support because no one from APS made a commitment for $700,000
• APS is reviewing possible ways to contribute up to and not to exceed $400,000 to Rio Grande pool, but only with the Board of Education approval
• APS contribution represents support for the Rio Grande High School students and partnership with the community
• Funding recommended was based on the last documentation received by Dr. Winter from the Bernalillo County commissioner
• Importance of contribution to the pool not affecting the Capital Master Plan (CMP) funding distribution
• Importance of fidelity to the commitment to constituents to implementing the CMP
• Other funding possibilities
• APS needs to be fiscally responsible to the entire district

Discussion included:

• Legal interpretation of the Joint Powers of Agreement needed
• Finance was not aware of any commitment to the Rio Grande pool and it was never part of the long-term Capital Master Plan
• The county owns the building and the APS district owns the land; therefore, the county covers the maintenance of the building and the district is responsible for the maintenance of the land
• Request from the county came as a result of  its shortage of cash flow
• APS was not involved in the design or review of the project
• APS offered to look at the bids because of district’s experience and offered staff support, but the bid was never forwarded to APS to be reviewed
• Possibility of the COA assisting in the financial shortfall
• APS does not want any money contributed to go to the splash pad or the slide due to safety issues and liability

IX.

The next Capital Outlay, Property and Technology Committee meeting is scheduled for April 22, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

X.

Adjournment

Meeting adjourned at 8:35 a.m.