Additional Details

Capital Outlay, Property and Technology Committee Meeting

AGENDA

Tuesday, February 18, 2014

7:30 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

Minutes of Capital Outlay, Property and Technology Committee Meeting – February 18, 2014

Board of Education

Albuquerque Public Schools

A Capital Outlay, Property and Technology Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, February 18, 2014, beginning at 7:30 a.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

1. I. Call to Order

The meeting was called to order at 7:30 a.m. by Lorenzo Garcia, chair

1. A. Roll Call

Present:  Lorenzo Garcia, Dr. Analee Maestas, Kathy Korte (phone), Martin Esquivel, Steven Michael Quezada, Dr. Don Duran, Dr. David Peercy

1. II. Adoption of the February 18, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the January 21, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

Chairman Garcia requested a motion for approval.  Dr. Analee Maestas motioned for the adoption of the agenda and approval of the minutes; Dr. David Peercy seconded the motion. Board members voted to adopt the agenda and approve the minutes.

III. Consideration for Approval of the Low Bid Qualifications-Based Proposal and Bid in the Amount of $ 37,998,000.00 Plus Applicable Taxes as Submitted by Bradbury Stamm for the New Southwest PreK-8 School (Discussion/Action)

Karen Alarid, executive director of Capital, presented the request for approval for the highest score, which was submitted by Bradbury Stamm.

Issues discussed regarding this agenda item:

• Concern about safety due to the current configuration of the exits and the volume of traffic created by the school community
• Previous and pending traffic impact studies
• Requesting the New Mexico Department of Transportation (NMDOT)  lower the speed limit to 55 mph
• Request for timeline of project review and completion, so that board members can respond to constituents
• APS’ responsibility, limitations and involvement in road building
• Agreements with Bernalillo County and NMDOT
• APS Police Department’s jurisdiction and ability to assist
• Resolution of similar traffic issues at other schools with traffic impact studies and bell schedule adjustments
• Follow up meeting(s) with the county and  NMDOT
• Board member correspondence with NMDOT

Chairman called for a motion for approval. Dr. Peercy motioned for approval  of the low bid qualifications-based proposal and bid in the amount of $ 37,998,000.00 plus applicable taxes as submitted by Bradbury Stamm for the new southwest PreK-8 school; Kathy Korte seconded the motion.  Chairman Garcia offered an amendment to the motion, but after discussion about the possibility of delaying the school being built, he withdrew the amendment and called again for approval.  Motion carried.

Dr. Peercy asked for contact information of county commissioners, so the board could send letters.

IV. Consideration for the Approval of the Qualification-Based Proposal and Bid in the amount of $ 4,170,000.00 Plus Applicable Sales Tax, to include Base Bid, Price Lot 3 (PV System) and Bid Lot 2 (Window Replacement) as Submitted by Shumate Constructors, Inc. for the McKinley Middle School Classroom Addition (Discussion/Action)

Karen Alarid, explained that this project is a collaboration with the Public School Facility Authority (PFSA) and will increase energy efficiency of the building.

Chairman called for a motion for approval of the qualification-based proposal and bid in the amount of $ 4,170,000.00 plus applicable sales tax, to include base bid, price lot 3 (PV system) and bid lot 2 (window replacement) as submitted by Shumate Constructors, Inc. for the McKinley Middle School classroom addition. Martin Esquivel motioned for approval; Steven Michael Quezada seconded the motion.  Motion carried.

1. V. Presentation of Current Bandwidth Capabilities in Preparation for Partnership for Assessment of Readiness in College and Careers (PARCC) (Discussion)

Paul Romero, chief technology officer, and Demetrius Brandon, manager of District Networks, presented information on the current bandwidth capabilities and limitations and preparing schools for the upcoming tests. Bandwidth utilization information was provided based on board districts.

The presentation included information on the following issues:

• Consistent increase in bandwidth to facilitate efficiency and compliance with testing requirements
• Other academic systems require more bandwidth
• Weekly bandwidth testing to determine the best testing environment
• Regular meetings with principals to determine the best use of wireless access and provide other technical support
• Forty-two sites have been identified to take the PARCC test online

Issues discussed regarding this agenda item:

• Request for clarification of referencing reports in bits or bytes
• Benefits and limitations of using digital tablets for testing, specifically needing keyboards to facilitate entry
• Concern of impact of online testing to school scheduling and losing instruction time
• Resolving issues occurring with online Independent Reading Assessments (IRA)
• Concern regarding cost of preparing for online testing
• Request that report be corrected to include all schools
• Recommendation for  resources to handle testing scheduling
• Contingency plan to handle internet and technology problems
• Request report to include the number of students impacted by Partnership for Assessment of Readiness for College and Careers (PARCC) at each school
• Concern about having qualified technology coordinators for each school
• Funding and decision authority for resources and staffing
• Request for continued review of this topic

VI. The next Capital Outlay, Property and Technology (COPT) Committee meeting is scheduled for March 18, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

Chairman Garcia requested an update on the status of the Rio Grande Pool to be provided at the next COPT meeting.

1. VII. Adjournment

The meeting adjourned at 8:28 a.m.