Board Meetings

I.

Call to Order

A.

Roll Call

II.

Adoption of the January 21, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the December 17, 2013, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

III.

Consideration for the approval of the Qualifications Based Proposal and Bid submitted by HB Construction in the amount of  $6,263,000.00 plus applicable New Mexico Gross Receipts Tax for the Wilson Middle School, Administration Building Addition and  Renovation (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

IV.

Consideration for the approval of the Selection Advisory Committee’s recommendation for Architect Selections for seven (7) projects across the District (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

V.

Discussion of Request by Bernalillo County for APS to contribute $700,000 toward the Rio Grande High School Pool Renovation (Discussion)
Presenter: Dr. Analee Maestas, Board Member

VI.

The next Capital Outlay, Property and Technology Committee meeting is scheduled for February 18, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

VII.

Adjournment

I.

Call to Order

The meeting was called to order at 7:30 a.m. by Lorenzo Garcia, Chair

A.

Roll Call Present:  Lorenzo Garcia, Dr. Analee Maestas , Kathy Korte (phone), Martin Esquivel, Steven Michael Quezada, Dr. Don Duran (phone), Dr. David Peercy

II.

Adoption of the January 21, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the December 17, 2013, Capital Outlay, Property and Technology Committee Meeting Minutes

Chairman Garcia requested a motion for approval.  Steven Michael Quezada motioned for the adoption of the agenda and approval of the minutes; Dr. Analee Maestas seconded the motion. Board members voted to adopt the agenda and approve the minutes.

III.

Consideration for the Approval of the Qualifications Based Proposal and Bid Submitted by HB Construction in the Amount of  $6,263,000.00 Plus Applicable New Mexico Gross Receipts Tax for the Wilson Middle School, Administration Building Addition and  Renovation

Karen Alarid, executive director of Capital, presented the request for approval.  She stated that the project has been pending for four years, waiting to go to the construction stage.  Three bids were received and the lowest and the second lowest were approximately $113,000 apart.  The whole project came in about $200,000 under the maximum.  Principal Piper was in attendance.   All of the Wilson Middle School students have been relocated into the vacated Native American Community Academy (NACA) portables and abatement is currently on-going in preparation to start construction.

Chairman Garcia asked for comments.  Hearing none, Chairman Garcia called for a motion for approval. Steven Michael Quezada motioned; Dr. Analee Maestas seconded the motion.  Motion carried.

IV.

Consideration for the Approval of the Selection Advisory Committee’s Recommendation for Architect Selections for Seven (7) Projects Across the District

Karen Alarid presented the request for approval, stating that this is the second request for architectural firms this year.  This is in addition to the ten architectural firms presented previously.  The process was very competitive with 29 proposals for seven major projects, mainly for high schools.

Dr. Brad Winter, chief operations officer for APS, expressed his excitement about the project at Highland.  The project includes the gym and performing arts center, which is currently off-site. This project is one of five schools under construction now.  It shows APS is putting money back into the buildings and helping the local economy.

Chairman Garcia asked for comments, none were presented.  Chairman called for a motion for approval. Dr. Peercy motioned for approval; Mr. Esquivel seconded the motion.  Motion carried.

V.

Discussion of Request by Bernalillo County for APS to Contribute $700,000 Toward the Rio Grande High School Pool Renovation (Discussion)

This agenda item was recommended for discussion by Dr. Analee Maestas.  Chairman Garcia reminded board members that this item is not an action item requiring a vote and allowed public comment, which included:

• Vincent Murphy, deputy county manager for Community Services for Bernalillo County, reviewed the history and current plans for the Rio Grande High School (RGHS) pool and requested that APS consider funding the renovation project.
• Mr. Segall, a community neighbor, supported the renovations because it would support the community.
• Trey Hammond, pastor of La Mesa Presbyterian Church, expressed concern regarding the renovations illustrating the need to retain the integrity of the APS Capital Master Plan (CMP).

Chairman Garcia asked Don Moya and Kizito Wijenje for clarification of the Capital Master Plan (CMP) process. Mr. Moya and Mr. Wijenje explained that the CMP process involves the administration making recommendations based on the condition of a facility to a non-partisan group, which is the CMP Review Committee.  This committee reviews projects based on specific criteria to make funding recommendations to the board. Project evaluation criteria includes supporting instructional goals.

Discussion regarding this agenda item included:

• Clarification needed regarding the RGHS pool agreement and responsibilities of the county and APS
• Clarification needed about the facility ownership and maintenance
• Funding suggestions
• CMP process and how unforeseen expenses and cost overrides are handled
• Support for continuing the current CMP process

Dr. Maestas stated that funding has been secured from the county for the pool but recommended that APS consider provide additional funding for the pool because it supports the community.  Chairman Garcia asked the APS administration to meet with the county representatives to discuss this further.

VI.

The next Capital Outlay, Property and Technology Committee meeting is scheduled for February 18, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

VII.

Adjournment
Meeting adjourned at 8:44 a.m.