Board Meeting Dates

I.

Call to Order

A.

Adoption of the Policy Agenda and Approval of the Minutes of July 10, 2013, Policy and Instruction Committee Meeting (Discussion/Action)

II.

Summer School Update (Discussion)
Presenter: Shelly Green, Jami Jacobson, Leah Gutierrez

III.

Transgender Procedural Directive (Discussion)
Presenter: Carrie Menapace

IV.

Procedural Directive Relating to Indian Education (Discussion)
Presenter: Jami Jacobson, Shelly Green

V.

Section E. Support Services Policies (Discussion/Action)
Presenter: Carrie Robin Menapace

A.

Consideration of Approval of revisions to Board of Education Policy E.01 Safety to be renamed EB - Safety (Discussion/Action)

B.

Consideration of Approval of revisions to Board of Education Policy E.02 Food Services to be renamed EF - Food Services (Discussion/Action)

C.

Consideration of Approval of revisions to Board of Education Policy E.03 Transportation Services to be renamed EE - Transportation Services (Discussion/Action)

D.

Consideration of Approval of revisions to Board of Education Policy E.04 District-Owned Vehicles to be renamed EE2 - District-Owned Vehicles (Discussion/Action)

E.

Consideration of Approval of revocation of Board of Education Policy E.05 Drug Testing of School Police (Discussion/Action)

F.

Consideration of Approval of revisions to Board of Education Policy E.06 School Bus Drivers and Use of Cell Phones to be renamed EE1 - School Bus and District Vehicle Drivers and Use of Personal Electronic Devices (Discussion/Action)

G.

Consideration of Approval of revisions to Board of Education Policy E.07 Security of Digital Information to be renamed EH - Security of Digital Information (Discussion/Action)

VI.

Consideration of Approval of revisions to Board of Education Policy GB5 - Drug Free Workplace (Discussion/Action)

VII.

Family and Community Engagement Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

VIII.

Purchasing Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

IX.

Future Items (Discussion)

X.

Announcement of the Next Policy Meeting - the next meeting will be held Wednesday, September 11, 2013, 5:00 p.m., in the DeLayo-Martin Community Room.

XI.

Adjournment

I.

Call to Order – the meeting was called to order at 5:03 p.m.

A.

Adoption of the Policy Agenda and Approval of the Minutes of July 10, 2013, Policy and Instruction Committee Meeting - The agenda was revised as follows:

Item II. Summer School Update will be removed from the agenda.

Item III. Transgender Procedural Directive will be a presentation, not a discussion item, although board members can comment.

Item VIII. Purchasing Procedural Directive will be moved up to be discussed before the Family and Community Engagement Procedural Directive.  Lorenzo Garcia motioned to approve the agenda as revised and the minutes of July 10, 2013.  Kathy Korte seconded the motion.  All were in favor.

II.

Summer School Update - This item was removed from the agenda.

III.

Transgender Procedural Directive – this item was changed to be a presentation as opposed to a discussion item.  Ms. Menapace presented.  She presented the history and challenges. In the past 24 hours a large number of questions and concerns had come in from the public.  Regardless of criticisms, administration should be applauded.  APS is the first and only district that is working on this.  We realize this is a sensitive issue with some and we want to reach solutions.  Ms. Menapace said a few years ago we were charged with looking at the challenges transgender students faced.  The New Mexico School Boards Association also looked at it.  They determined that there should be a legal change on the birth certificate.  We were also given direction that we should match the NMAA regulations.  She went over the changes which included creating gender neutral bathrooms (family); clarification will be made in regard to locker rooms, overnight trips, etc.  They will work on the clarifications through the legislature in order that the whole state may comply, not just the Albuquerque Public Schools.  The board members commented, giving their opinions as to what needs to happen.  The main concern was making sure we accommodate and protect the students.  Discussion regarding the NMAA policy, fieldtrips and the bathroom issues followed.  Ms. Korte suggested that we approach the New Mexico Activities Association and the lawmakers and ask them to come to the table with us to find a solution.  Mr. Brooks commented saying this issue is coming up because of questions from principals.  They brought it forth to make sure it aligns with policy.  Instead of dealing with it on a case to case basis, we should have guidelines for principals.

IV.

Procedural Directive Relating to Indian Education – Shelly Green, Chief Academic Officer introduced Jami Jacobson, who went over the procedural directive.  The procedural directive is reviewed and updated annually by the Indian Parent Committee (IPC) and the Indian Education Committee (IEC).  The Indian Education Policies and Procedures (IPP) is aligned with the district’s K-12 policy to ensure equal educational opportunities for Native American students attending APS schools.  The signatures on the IPP acknowledge the local Native American parents and tribal leaders have been consulted and were collaborated with regarding the provision of education for their children during the year. Indian Education administration will meet with the tribal members and will determine if we are working with them.  Discussion followed regarding teaching their language.   Mr. Garcia asked Mr. Brooks for a report covering the last 5 years as to how we were doing with our Native American students.  Ms. Jacobson said they would work on the report but knew that there were low grades and attendance.  Indian Education has worked on the issue trying to identify the problem.  Mr. Garcia suggested perhaps they could meet with tribal officials.  Mr. Brooks said they had been invited to Isleta to attend a dinner for the parents and have been asked again to do something similar.

V.

Section E. Support Services Policies
Presenter: Carrie Robin Menapace

A.

Consideration of Approval of revisions to Board of Education Policy E.01 Safety to be renamed EB - Safety – Ms. Menapace said as part of the reorganization process, the language of this policy has been updated to reflect the new alpha-numeric ordering of policies.  This policy is an overall goals statement.  Kathy Korte motioned for approval.  Martin Esquivel seconded the motion.  All were in favor.

B.

Consideration of Approval of revisions to Board of Education Policy E.02 Food Services to be renamed EF - Food Services – Ms. Menapace said this did come straight from Food Services – As part of the organization process, the title of this policy has been updated to reflect the new alpha-numeric ordering of policies. The policy has been updated to comply with federal regulations and correctly track the number of charges for meals allowed to be served prior to final approval of federally subsidized meals. Dr. Duran asked why we allow elementary schools to have ten meals and high schools two.  Ms. Menapace said it came from the federal government that we guarantee that amount of money for charges.  Kathy Korte motioned for approval.  Analee Maestas seconded the motion.  All were in favor.

C.

Consideration of Approval of revisions to Board of Education Policy E.03 Transportation Services to be renamed EE - Transportation Services –As part of the reorganization process, the title of this policy has been updated to reflect the new alpha-numeric ordering of policies; and to comply with New Mexico state law and the New Mexico Public Education Department regulations.  Kathy Korte motioned for approval.  Lorenzo Garcia seconded the motion.  All were in favor.

D.

Consideration of Approval of revisions to Board of Education Policy E.04 District-Owned Vehicles to be renamed EE2 - District-Owned Vehicles- As part of the reorganization process, the title of this policy has been updated to reflect the new alpha-numeric ordering of policies.  This policy outlines that the superintendent will set parameters for use of district vehicles and take-home vehicles are permitted in special circumstances.  Questions and comments followed.  It was decided to strike the wording, “leadership team”, from the policy and replace it with “employees”.  Kathy Korte motioned for approval of the policy as amended.  Analee Maestas seconded the motion.  All were in favor.

E.

Consideration of Approval of revocation of Board of Education Policy E.05 Drug Testing of School Police – Ms. Menapace said APS administration recommends the revocation of this policy.  The statement that APS police submit to random drug testing is in another administrative procedural directive.  Additionally, APS has a drug free workplace policy that impacts all APS personnel.  APS police fall under the provisions of GB5. Kathy Korte motioned for approval.  Lorenzo Garcia seconded the motion.  All were in favor.

F.

Consideration of Approval of revisions to Board of Education Policy E.06 School Bus Drivers and Use of Cell Phones to be renamed EE1 - School Bus and District Vehicle Drivers and Use of Personal Electronic Devices - As part of the reorganization process, the title of this policy has been updated to reflect the new alpha-numeric ordering of policies.  Revisions also include a statement that when operating a district vehicle employees will comply with city ordinances for personal electronic device use.  Ms. Korte asked that they correct a typographical error (“quipped” meaning equipped).  Dr. Peercy suggested using the wording “emergency” to replace “extreme emergency”.  Kathy Korte motioned for approval of the policy as amended (two changes).  Analee Maestas seconded the motion.  All were in favor.

G.

Consideration of Approval of revisions to Board of Education Policy E.07 Security of Digital Information to be renamed EH - Security of Digital Information - As part of the reorganization process, the title of this policy has been updated to reflect the new alpha-numeric ordering of policies.  There were no language changes, just update to the title.  Kathy Korte motioned for approval.  Analee Maestas seconded the motion.  All were in favor.

VI.

Consideration of Approval of revisions to Board of Education Policy GB5 - Drug Free Workplace –This is a separation of the previous policy discussed (see V. E. above).  It is now part of the “G” policies under personnel or Human Resources.  Ms. Korte asked for clarification on evidence technician, which are not sworn officers.  Ms. Menapace clarified that any employee, if there was suspect, could be drug tested.  Kathy Korte motioned for approval.  Lorenzo Garcia seconded the motion.  All were in favor.

VII.

Family and Community Engagement Procedural Directive – Ms. Menapace explained that it had been decided to extend the comment period for this procedural directive to September 9, 2013.  She gave an update.  They had identified action steps, making sure they were in there; also the importance of codifying.  One thing that was not identified was Special Education, because there is an entire section where this is addressed.  This procedural directive will be discussed at the September Policy and Instruction Committee meeting.

VIII.

Purchasing Procedural Directive – this agenda item was moved to before VII on the agenda.  Ms. Menapace clarified that the changes to the procedural directive were required due to new state statutes.  Kathy Korte motioned for approval.  Analee Maestas seconded the motion.  All were in favor.

IX.

Future Items – Analee Maestas suggested going back to the policy around political leave.  She felt we were currently not treating everyone the same.  Kathy Korte asked that they possibly look at a work session around the booster club issues.  Discussion followed about a committee being set up and what that would entail.

X.

Announcement of the Next Policy Meeting - the next meeting will be held Wednesday, September 11, 2013, 5:00 p.m., in the DeLayo-Martin Community Room.

XI.

Adjournment – the meeting was adjourned at 6:08 p.m.