Board Meeting Dates

Additional Details

Capital Outlay, Property and Technology Committee Meeting

AGENDA

This meeting will begin at 7:35 or immediately following the Audit Committee meeting.

Tuesday, September 17, 2013

7:35 AM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE

Albuquerque, New Mexico

Minutes of Capital Outlay, Property and Technology Committee Meeting – September 17, 2013

The Board of Education

Albuquerque Public Schools

A Capital Outlay, Property and Technology Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, September 17, 2013, beginning at 7:35 a.m., in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.

1. I. Call to Order

The meeting was called to order at 8:03 a.m.

A.        Roll Call

Present: Dr. Analee Maestas, Kathy Korte, Steven Michael Quezada,       Dr. Don Duran, and Lorenzo Garcia

Absent: Martin Esquivel, and Dr. David Peercy

1. II. Adoption of the September 17, 2013, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the August 20, 2013, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

Lorenzo Garcia requested a motion for approval.  Kathy Korte motioned for the adoption of the agenda and approval of the minutes; Dr. Maestas seconded the motion.  Board members in attendance unanimously adopted the agenda and approved the minutes.

1. III. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) State Award of $0 after an Applied Direct Appropriation Offset of $562,167.00 from the 2013-2014 Standards-based Capital Outlay Awards to Albuquerque Public School Arroyo del Oso ES  Presenter: Karen Alarid, Executive Director of Capital

Ms. Alarid suggested to board members that because the letters for the next five items were identical that they all be discussed and approved together. She explained the process of the award and the standard acceptance letter.  Dr. Winter stated that this increases capital funds by $13 million.

Lorenzo Garcia asked if there were any questions.  Board members had no additional questions so Mr. Garcia requested a motion for approval.  Dr. Maestas motioned for approval of agenda items III through VII.  Kathy Korte seconded the motion.  Board members present unanimously approved  the Public School Capital Outlay Council (PSCOC) state award of $0 after an applied direct appropriation offset of $562,167.00 from the 2013-2014 standards-based capital outlay awards to Albuquerque Public School Arroyo del Oso Elementary School, state award of $541,995.00 after an applied direct appropriation offset of $0 from the 2013-2014 standards-based capital outlay awards to Albuquerque Public School Atrisco Elementary School, state award of $748,271.00 after an applied direct appropriation offset of $1,981,248.00 from the 2013-2014 standards-based capital outlay awards to Albuquerque Public Schools Collet Park Elementary School, state award of $63,756.00 after an applied direct appropriation offset of $0 from the 2013-2014 standards-based capital outlay awards to Albuquerque Public Schools Lavaland Elementary School roof, and state award of $466,126.00 after an applied direct appropriation offset of $0 from the 2013-2014 standards-based capital outlay awards to Albuquerque Public Schools Marie Hughes Elementary School.

1. IV. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) State Award of $541,995.00 after an Applied Direct Appropriation Offset of $0 from the 2013-2014 Standards-based Capital Outlay Awards to Albuquerque Public School Atrisco ES
2. V. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) State Award of $748,271.00 after an Applied Direct Appropriation Offset of $1,981,248.00 from the 2013-2014 Standards-based Capital Outlay Awards to Albuquerque Public Schools Collet Park ES
3. VI. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) State Award of $63,756.00 after an Applied Direct Appropriation Offset of $0 from the 2013-2014 Standards-based Capital Outlay Awards to Albuquerque Public Schools Lavaland ES Roof
   1. VII. Consideration for Approval of the Public School Capital Outlay Council (PSCOC) State Award of $466,126.00 after an Applied Direct Appropriation Offset of $0 from the 2013-2014 Standards-based Capital Outlay Awards to Albuquerque Public Schools Marie Hughes ES
4. VIII. Facilities Design and Construction Closeout Reports (Discussion)

Presenter: Karen Alarid, Executive Director of Capital / Dr. Brad Winter, Chief    Operations Officer

Ms. Alarid asked the board to focus on the closeout summary sheet, focusing on the following:

• Last set of closeouts prior to moving to e-Builder
• Report shows that six out of 10 projects were under budget
• $6.1 million in savings
• Changing from low bid to qualification based bid improved the process
• Three of the projects listed have significant change orders:
  • Hoover Middle School 16 percent; issue was weak electrical drawings
  • Wherry Elementary School 38 percent; issues were electrical, phase 3 electrical was left out and Kirtland needed to have the electrical put underground because of safety issues
  • Zuni Elementary School 17 percent; exterior walls have to be rebuilt due to age of the facility

Dr. Duran requested clarification of what caused the discrepancies and how can this process be improved to ensure non-recurrence, specifically if  the correct specifications  were sent to bidders.

Ms. Alarid explained that quality control has been improved by:

• Switching to the qualified based bid selection
• Careful proofing of issues during the bidding process
• Instatement of a sit-down and review at 50 percent and 90 percent
• Reviews are longer and more thorough
• Less change orders are expected in the future, for example the Atrisco Heritage Academy High school projects, which were processed through the qualifications-based selection process, were 2.2 percent
• Bid pool is improving since moving to the qualification-based selection

Kathy Korte remarked that six schools were good, three were deficit, and funds were saved on projects.  She further stated that she was happy to see the continued reporting of the closeouts because it gives board members needed information to inform the community and make decisions in the future

1. IX. The next Capital Outlay, Property and Technology Committee meeting is scheduled for October 15, 2013, at 7:35 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room.

Mr. Garcia announced the upcoming meetings.

1. X. Adjournment

The meeting adjourned at 8:16 a.m.