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Board of Education Audit Committee Meeting
Tuesday, January 28, 2014, 5:00 PM
Meeting Information and Documents:
- Meeting Location:
DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE - Meeting Notice: Posted on May 24, 2013 at 6:45 PM
- Agenda Packet: Posted on January 24, 2014 at 11:42 AM
- Minutes
- Calendar import:
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Additional Details
Audit Committee Meeting
AGENDA
Tuesday, January 28, 2014
5:00 PM
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
Albuquerque, New Mexico
I. |
Call to Order |
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II. |
Adoption of January 28, 2014, Audit Committee Agenda and Approval of the October 25, 2013, Audit Committee Minutes (Discussion/Action) |
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III. |
Special Issues |
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A. |
New Staff Employees (Discussion) |
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B. |
Ethical Advocate Statistics (Discussion) |
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C. |
Aging Report Update (Discussion) |
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IV. |
Consideration for Approval to Convene in Executive Session pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit (Action) |
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A. |
Eighty One Activity Fund Audits (Discussion) |
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B. |
Six Non-Compliant Activity Fund Audits (Discussion) |
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C. |
Four Operational/Federal Funds Audits (Discussion) |
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D. |
Eisenhower Middle School Chorus (Discussion) |
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E. |
Del Norte High School Substitute (Discussion) |
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F. |
Mitchell Elementary School Check Fraud (Discussion) |
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G. |
Albuquerque High School Student Activity Fund (Discussion) |
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H. |
Rio Grande High School Cheerleading (Discussion) |
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I. |
La Cueva High School Speech & Debate (Discussion) |
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V. |
Reconvene to Open Session |
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VI. |
Statement of Closure |
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VII. |
Consideration of Acceptance of the Internal Audit Reports discussed in Executive Session (Action) |
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A. |
Eighty One Activity Fund Audits |
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B. |
Six Non-Compliant Activity Fund Audits |
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C. |
Four Operational/Federal Funds Audit |
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D. |
Eisenhower Middle School Chorus |
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E. |
Del Norte High School Substitute |
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F. |
Mitchell Elementary School Check Fraud |
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G. |
Albuquerque High School Student Activity Fund |
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H. |
Rio Grande High School Cheerleading |
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I. |
La Cueva High School Speech & Debate |
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VIII. |
Adjournment |
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ALBUQUERQUE PUBLIC SCHOOLS
AUDIT COMMITTEE MEETING
January 28, 2014
MEETING SUMMARY
COMMITTEE MEMBERS PRESENT: Dr. David Peercy, Steven Michael Quezada, Michael Reeves, Martin Esquivel, Dr. Analee Maestas, Lorenzo Garcia (phone), Dr. Don Duran (phone), Susan Wrons, Winston Brooks (ex-officio member), Don Moya, (ex-officio member), Kathy Korte-Chairperson
Participants: Dr. Brad Winter, Peg Koshmider, Sonia Montoya, Joyce Ramirez, Brenda Yager, Eddie Soto, Diane Kerschen, Raquel Reedy
- I. Call to Order
The meeting was called to order at 5:00 p.m.
- II. Adoption of January 28, 2014, Audit Committee Agenda and Approval of the October 25, 2013, Audit Committee Minutes (Discussion/Action)
Chairperson Kathy Korte asked for approval of the January 28, 2014, Audit Committee agenda and approval of the October 25, 2013, Audit Committee minutes. Steven Michael Quezada motioned and Dr. David Peercy seconded the motion. All voted in the affirmative to approve the motion. A roll call vote was requested for attendance. Winston Brooks, Don Moya, Dr. Analee Maestas, Lorenzo Garcia, Steven Michael Quezada, Dr. David Peercy, Dr. Don Duran, Michael Reeves, Susan Wrons and Kathy Korte were present. Martin Esquivel arrived at 5:10 p.m.
- III. Special Issues
- A. New Staff Employees (Discussion)
Peg Koshmider explained that one employee has left the department and a staff increase was approved. The Audit Department hired two APS employees who were previous school bookkeepers. They both have high school bookkeeping experience and one also has experience at the elementary and middle school levels. Training is going very well.
- B. Ethical Advocate Statistics (Discussion)
Ms. Koshmider explained the 40 percent decrease in whistleblower reports filed from last year as a reduction in complaints referencing issues such as discrimination, harassment and retaliation. The Ethical Advocate website will be promoted in the APS newsletter early next month.
- C. Aging Report (Discussion)
Dr. Brad Winter explained that the aging report was replaced with a different format. The remaining item on the aging report is the nepotism procedural directive that was suspended by the APS Board of Education in 2010.
- IV. Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978
(§10-15-1(H) (2)) for the purpose of discussing limited personnel matters in
connection with Internal Audit (Discussion/Action)
Dr. David Peercy motioned to move to executive session. Mr. Quezada seconded the motion.
A roll call vote was requested. Winston Brooks, Don Moya, Dr. Analee Maestas, Lorenzo Garcia, Steven Michael Quezada, Dr. David Peercy, Dr. Don Duran, Michael Reeves, Susan Wrons and Kathy Korte voted to move into executive session. Martin Esquivel was not present for the roll call vote.
The committee adjourned to executive session pursuant to NMSA 1978 (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit including eighty-one activity fund audits, including six rated as non-compliant, four operational/federal fund audits and six audits/reports.
- V. Reconvene to Open Session
- VI. Statement of Closure
Ms. Korte stated that the APS Audit Committee met in executive session on January 28, 2014, for the purpose of discussing limited personnel matters in connection with Internal Audit as authorized by the limited personnel matters exception NMSA 1978, 10-15-1(H)(2). The matters discussed in the executive session were limited only to those specified.
- VII. Consideration of Acceptance of the Internal Audit Reports discussed in Executive
Session (Action)
- Eight-one Activity Fund Audits
- Six Non-Compliant Activity Fund Audits (included in total of eighty-one activity funds)
- Four Operational/Federal Fund Audits
- Eisenhower Middle School Chorus Report
- Del Norte High School Substitute Report
- Mitchell Elementary School Check Fraud Report
- Albuquerque High School Student Activity Fund Report
- Rio Grande High School Cheerleading Report
- La Cueva High School Speech & Debate Report
Michael Reeves moved for acceptance of the audits/reports VII.a. through i. Dr. Peercy seconded the motion. Winston Brooks, Steven Michael Quezada, Lorenzo Garcia, Dr. Analee Maestas, Dr. Don Duran, Kathy Korte, Dr. David Peercy, Michael Reeves, and Susan Wrons voted in the affirmative. Martin Esquivel was not present for this vote. The motion passed.
- VIII. Adjournment
The meeting was adjourned at 6:20 p.m.
Approvals:
Peg Koshmider, Director Date
Internal Audit Department
Dr. Don Duran, Chairperson Date
APS Audit Committee