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Due to the changing nature of the public health condition in Bernalillo County, Board of Education meetings will be a combination meeting with board members and public forum speakers having a choice to attend in person at the John Milne Community Board Room or a live virtual meeting. Presenters and recognition guests will attend virtually. Community members may attend in person or access the meeting link through the www.aps.edu website. The agenda items will be kept to urgent business or those items needing approval to conduct district business.

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Board of Education Finance Committee Meeting

Monday, July 16, 2018, 3:00 PM

Please note maintenance is being done on the BoardBook program. Documents may not be available Friday, July 13 at 8:00 p.m. to Saturday, July 14, 2:00 a.m.

Meeting Information and Documents:

  • Meeting Location:
    DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
  • Meeting Notice: Posted on April 20, 2018 at 3:18 PM
  • Agenda Packet: Posted on July 12, 2018 at 5:42 PM
  • Minutes
  • Calendar import: vCal iCal

Additional Details

PLEASE NOTE: the draft minutes have been added to agenda item I.B.

Finance Committee Meeting

Agenda

Monday, July 16, 2018 at 3:00 PM

DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd.NE                

I. Call to Order
A. Roll Call
B. Approval of the July 16, 2018, Finance Committee Meeting Agenda and Minutes of the June 18, 2018, Finance Committee Meeting (Discussion/Action)
II. Consideration for Approval of Budget Adjustments to Existing Grant Budgets for the Following Funds (Discussion/Action) Presenter: Mihaela Marin, Senior Director for Grant Management
A. Fund:  24190-846, CSI-Comprehensive Support and Improvement, $3,838,320
B. Fund:  29107-631, CSI-Community School Initiative, $1,316,700
C. Fund:  24153-688, Title III-English Language Learners, $1,184,977
D. Fund:  26118-619, Job Mentor, $158,500
E. Fund:  24175-669, Carl Perkins Secondary-Unliquidated, $43,949
F. Fund:  29102-494, Math FACESS, $14,599
III. Consideration for Approval of Intra-Function Transfers for Grant Management for the Month of June 2018 (Discussion/Action) Presenter: Mihaela Marin, Senior Director for Grant Management
IV. Consideration for Approval of Statement of Equipment Taken out of Service May 1-31, 2018 (Discussion/Action) Presenter: Ron Sandoval, Senior Director for Capital Fiscal Services
V. Consideration for Approval Purchase of Bus Parts and Services for Student Transportation from Summit Truck Group dba Roberts Truck Center (Discussion/Action) Presenter: Royce Binns, Senior Director for Student Transportation Services
VI. Consideration for Approval Purchase of Bus Tires for Student Transportation from Redburn Tire Company (Discussion/Action) Presenter: Royce Binns, Senior Director for Student Transportation Services
VII. Consideration for Approval Purchase of Purchase of Benchmark Materials from Benchmark Education Company (Discussion/Action) Presenter: Rennette Apodaca, Executive Director for Procurement
VIII. Consideration for Approval of RFP #18-063KN General Landscaping Services on Demand (Discussion/Action) Presenter: Rennette Apodaca, Executive Director for Procurement
IX. Consideration for Approval of RFP #18-064KN General Contractors-Small Projects on Demand (Discussion/Action) Presenter: Rennette Apodaca, Executive Director for Procurement
X. Consideration for Approval of Revised Cash Disbursements for May 2018 (Discussion/Action) Presenter: Rennette Apodaca, Executive Director for Procurement
XI. Consideration for Approval of Cash Disbursements for June 2018 (Discussion/Action) Presenter: Rennette Apodaca, Executive Director for Procurement
XII. Presentation of the Investment Program Update for FY18 Q4 (Discussion) Presenter: Ben Lubkeman, Executive Director for Accounting and Deanne Woodring, President-Senior Investment Advisor for Government Portfolio Advisors
XIII. Consideration for Approval of Fiscal Year 2018 Intra-Function Transfers for June, All Non-Categorical Funds (Discussion/Action) Presenter: Teresa Scott, Executive Director for Budget
XIV. Consideration for Approval of Increase to Cash Balance of $4,931,205.69 (Discussion/Action) Presenter: Teresa Scott, Executive Director for Budget
XV. Presentation of the FY19 Final Approved Budget Update (Discussion) Presenter: Tami Coleman, Chief Financial Officer
XVI. The next Finance Committee meeting will be August 20, 2018, at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.
XVII. Adjournment

Accessibility and Accommodations

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Board of Education Office at (505) 880-3729 at least one week prior to the meeting or as soon as can be provided in various accessible formats. Please contact the Board Services Specialist of the Board of Education if a summary or other type of accessible format is needed.