Board Meeting Dates
Board of Education Policy and Instruction Committee Meeting
Wednesday, June 11, 2014, 5:00 PM
Meeting Documents
- Meeting Notice: Posted on May 16, 2014 at 7:25 PM
- Agenda Packet: Posted on June 6, 2014 at 5:33 PM
- Meeting Minutes
Meeting Location
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Additional Details
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Policy and Instruction Committee Meeting |
AGENDA
Wednesday, June 11, 2014
5:00 PM
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE
Albuquerque, New Mexico
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I. |
Call to Order |
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A. |
Adoption of the Policy and Instruction Committee Agenda and Approval of the Minutes of May 6, 2014, Policy and Instruction Committee Meeting (Discussion/Action) |
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II. |
Consideration for Approval of an Amendment to the Current Charter Agreement for School for Integrated Academics and Technologies to change their name to ABQ Charter Academy. (Discussion/Action) |
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III. |
Consideration for Approval of the College and Career High School Calendar (Discussion/Action) |
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IV. |
Consideration for Approval of the Proposed Agreement for the Career Enrichment Center (CEC) Nursing Program (Discussion/Action) |
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V. |
Consideration of Approval of Changes to Board of Education Policy BE4 – Public Participation at Board of Education Meetings. (Discussion/Action) |
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A. |
Discussion of Request to Participate in Public Comment Sign In Form (Discussion) |
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B. |
Discussion of Public Participation at Board of Education Meetings Procedural Directive (Discussion) |
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VI. |
Consideration of Approval of New Board of Education Policy DE2 Debt Management (Discussion/Action) |
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A. |
Discussion of Debt Management Program Procedural Directive (Discussion) |
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VII. |
Discussion of Operational Cash Balances Procedural Directive (Discussion) |
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VIII. |
Consideration of Approval of Changes to Board of Education Policy I.07 Student Travel: Field and Activity Trips to be Renamed IJ1 Student Travel: Field and Activity Trips (Discussion/Action) |
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A. |
Discussion of Out of Town Travel for Student Trips Procedural Directive (Discussion) |
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IX. |
Discussion of Drug Free Workplace and Employee Drug and Alcohol Testing Procedural Directive (Discussion) |
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X. |
Future items (Discussion) |
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XI. |
Announcement of the Next Policy and Instruction Committee Meeting - The next meeting will be held Wednesday, July 23, 2014, at 5:00 p.m., in the Delayo Martin Community Room. |
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XII. |
Adjournment |
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Minutes of Policy and Instruction Committee Meeting
June 11, 2014
Board of Education
Albuquerque Public Schools
A Policy and Instruction Committee meeting of Albuquerque Public Schools Board of Education was held Wednesday, June 11, 2014, beginning at 5:00 p.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.
I. Call to Order – The meeting was called to order at 5:03 p.m.
Present: Dr. David Peercy, Dr. Analee Maestas, Dr. Don Duran, Kathy Korte, Lorenzo Garcia.
Absent: Steven Michael Quezada, Martin Esquivel
A. Adoption of the Policy and Instruction Committee Agenda and Approval of the Minutes of May 6, 2014, Policy and Instruction Committee Meeting (Discussion/Action)
Dr. Peercy stated that a request was made to change the order of the agenda by moving item VI to item II and asked that a motion be made to accept the change to the agenda and approve the minutes. Ms. Korte motioned to adopt the agenda with the change of agenda items order and approve the Policy and Instruction Committee meeting minutes dated May 6, 2014. Mr. Garcia seconded the motion. All were in favor.
II. Consideration of Approval of an Amendment to the Current Charter Agreement for School of Integrated Academics and Technologies (SIATech) to change their name to ABQ Charter Academy (Discussion/Action)
Presenters: Mark Tolley – Director Charter/Magnet Schools and Eric Bose – Principal, SIATech
Mr. Tolley informed the committee that the School of Integrated Academics and Technologies (SIATech) does not intend to renew their Memorandum of Understanding (MOU) with SIATech as a vendor. The provided curricula package is contingent upon being a SIATech school and their package is no longer in the best interest of the school and its students. The name change amendment will not change the mission, vision, goals or any other areas associated with the school’s charter.
Dr. Maestas motioned to approve the name change. Ms. Korte seconded the motion. All were in favor.
III. Consideration for Approval of the College and Career High School Calendar (Discussion/Action)
Presenter: Elizabeth Abeyta – Principal, College and Career High School.
Ms. Abeyta presented the College and Career High School calendar for school year 2014-15 and explained that the calendar was closely created to the Central New Mexico Community College (CNM) calendar so students would have access to courses and have a brief break. Ms. Korte inquired about APS student activities during CNM’s summer session. Ms. Abeyta replied that students spend their time in the summer taking CNM classes and preliminary data shows a need for remediation in reading and math. A “boot camp” preparation program was begun to ensure successful ACCUPLACER® placement test scores high enough to take CNM courses. The ACCUPLACER® placement test is a requirement for CNM attendance. Ms. Korte said it was an excellent idea and that such a program would be beneficial to all APS students.
Dr. Peercy noted that the CNM graduation date was changed from May 2, to May 9, 2015. Ms. Abeyta said the error was CNM’s and has been corrected as presented. Dr. Peercy also inquired if regular course work will be completed by end of CNM school year as opposed to the APS end of school date. Ms. Abeyta stated there was no conflict with any APS timeline. Teacher evaluation deadlines were met as regular APS staff. Dr. Maestas asked if the calendar had any effect on payroll. Ms. Abeyta replied the union agreed to the calendar and staff was aware of the calendar before they were hired, also they worked with APS payroll office and developed several payrolls for all employee groups. Ms. Korte motioned to approve the calendar. Mr. Garcia seconded the motion. All were in favor.
IV. Consideration for Approval of the Proposed Agreement for the Career Enrichment Center (CEC) Nursing Program (Discussion/Action)
Presenters: Nikki Dennis - Principal, Career Enrichment Center
Connie Baker – CEC Nursing Program Director
Ms. Dennis stated that the nursing students have to go to clinical sites for hands-on training and each time a new site is added there is a new agreement that needs to be approved and signed by the APS Board of Education and the clinical site. This agreement is with Transitional Hospital Corporation of New Mexico (also known as Kindred) and will be a site for senior practical nursing students. Ms. Korte motioned to approve the agreement. Dr. Maestas seconded the motion. All were in favor.
V. Consideration of Approval of Changes to Board of Education Policy BE4 – Public Participation at Board of Education Meetings. (Discussion/Action)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Dr. Peercy gave a brief summary of possible revisions to this policy in order to improve public participation at Board meetings. Ms. Brunder outlined the updates in detail. Ms. Korte motioned to approve the policy and it was seconded by Dr. Duran. All were in favor, but due to the changes requested for the Public Participation at Board of Education Meetings Procedural Directive, Ms. Brunder recommended that board members review and approve the Public Participation at Board of Education Meetings Policy at the same time that the Public Participation at Board of Education Meetings Procedural Directive is reviewed at an upcoming Policy and Instruction Committee meeting.
A. Discussion of Request to Participate in Public Comment Sign In Form (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst. Art Melendres – Modrall Sperling
Changes in the process could be to provide the information in several languages, provide an interpreter, and provide a shorter, clearer written version of what the public will sign prior to participating in the public forums.
B. Discussion of Public Participation at Board of Education Meetings Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Board members discussed and commented on ways to reword and improve the policy verbiage in the sections of speaker etiquette, audience etiquette and other opportunities to communicate with the board members by email and explored the idea creating a website to dialog with the public. Ms. Korte commented that on (page 1) time constraints for people coming in late and wanting to speak should be extended, (page 2) prohibiting posters as self-expression, (Page 3) focus on topics not personnel, and showing the speakers the guidelines and not having them sign the form. Dr. Duran commented on (page 1) the 30-minute rule for sign up, removing legal references, and poster size. Dr. Maestas commented that the document was too long. Dr. Peercy summarized some of the changes to be made: reference all laws as footnotes, sign up available prior to public forum, if the person can’t be there to sign, then allow person to email or call in their participation request, which APS responds to acknowledge receipt of request and informs requestor of public forum rules, use of banners/posters, and on expressing complaints/concerns the public should refrain from using APS personnel names. There was a brief discussion on video equipment use. Monica Armenta informed the board that there are no credentialed media personnel any longer because of the many different forms of voicing opinions.
.
VI. Consideration of Approval of New Board of Education Policy DE2 Debt Management (Discussion/Action)
Presenters: Carrie Robin Brunder – Legislative Liaison and Policy Analyst, Don Moya – Chief Financial Officer, Paul Cassidy – Managing Director, RBC Capital Markets
After discussion of the policy changes, Dr. Peercy asked for a motion to adopt the policy. Ms. Korte motioned for adoption of DE2 Debt Management policy and Dr. Maestas seconded the motion. All were in favor.
A. Discussion of Debt Management Program Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder – Legislative Liaison and Policy Analyst, Don Moya – Chief Financial Officer, Paul Cassidy – Managing Director, RBC Capital Markets.
Ms. Brunder introduced Mr. Paul Cassidy of RBC Capital Markets, who summarized for the board members the highlights of the proposed program’s procedural directive. The procedural directive should result in an improved annual bond rating; provide stability for the management of the district’s bonds and other areas of debt management. It would be beneficial to the district. Dr. Duran asked a question on negotiated sales (page 8) and after explanation Mr. Cassidy suggested that Dr. Duran and other board members sit in and observe a future negotiated sale.
VII. Discussion of Operational Cash Balances Procedural Directive (Discussion)
Presenters: Carrie Robin Brunder - Legislative Liaison and Policy Analyst, Don Moya - Chief Financial Officer
Ms. Brunder brought to the attention of the board members that the procedural directive is being updated to say that there must be a minimum of five percent in the cash balance and it can go up from there.
VIII. Consideration of Approval of Changes to Board of Education Policy I.07 Student Travel: Field and Activity Trips to be Renamed IJ1 Student Travel: Field and Activity Trips (Discussion/Action)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Ms. Brunder reviewed the changes to the policy and said it was reworded to include classes, extracurricular, co-curricular and student organizations’ participation in field and activity trips with approval of the superintendent or designee. Trips are limited to direct instruction and require parent/guardian approval. The policy will be reworded with the input given by board members and reviewed at a future meeting for approval.
A. Discussion of Out of Town Travel for Student Trips Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Todd Resch – Associate Superintendent for High Schools
A pilot program was instituted by the principal at La Cueva High School and this procedural directive was crafted after the success of the program. On overnight trips, there are clear procedures in place to ensure the safety of students. Ms. Brunder reviewed the specifics of the procedural directive with the board members.
Dr. Duran would like to see the procedural directive as a guideline and not prescriptive, limiting volunteers. Ms. Korte questioned the luggage checks and emphasized the importance of principals’ awareness of who, why and where students are going. Emphasis was drawn to the importance of ensuring that travel during the summer is sanctioned and approved by the district. Background checks need to be enforced with contract coaches and parent chaperones. Dr. Peercy recommended that the 30-day advance notice to principal should be modified.
IX. Discussion of Drug Free Workplace and Employee Drug and Alcohol Testing Procedural Directive (Discussion)
Presenters: Carrie Robin Brunder - Legislative Liaison and Policy Analyst, Andi Trybus - Assistant Superintendent of Human Resources
The language in this procedural directive has been changed, updating the term “illegal drugs” to include cannabis even if use of cannabis is authorized by state law. This change is recommended by Modrall Sperling to comply with federal law.
X. Update on Cultural Proficiency and Board Member Request for Another Committee (Discussion)
Presenters: Shelly Green - Chief Academic Officer, Lynne Rosen - Language and Cultural Equity Director, Toby Herrera - Student School & Community Service Center Director
Board members discussed the opportunities and impact of creating a new committee regarding cultural proficiency. Some support was directed to creating a policy regarding cultural proficiency throughout the district, especially in the areas of hiring practices, effects on poverty and the achievement gap, and raising awareness of how cultural proficiency relates to education, students and teachers. Discussion referred to the benefits and burden of creating another monthly meeting or longer quarterly meetings to allow for significant dialogue. Creating a task group was suggested to focus on the topic.
XI. Future items (Discussion)
There were no future items presented at this meeting.
XII. Announcement of the Next Policy and Instruction Committee Meeting
The next Policy and Instruction Committee meeting will be held on Wednesday, July 23, 2014, at 5:00 p.m., in the DeLayo Martin Community Room.
XIII. Adjournment
The meeting was adjourned at 7:25 p.m.
Minutes of Policy and Instruction Committee Meeting
June 11, 2014
Board of Education
Albuquerque Public Schools
A Policy and Instruction Committee meeting of Albuquerque Public Schools Board of Education was held Wednesday, June 11, 2014, beginning at 5:00 p.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.
I. Call to Order – The meeting was called to order at 5:03 p.m.
Present: Dr. David Peercy, Dr. Analee Maestas, Dr. Don Duran, Kathy Korte, Lorenzo Garcia.
Absent: Steven Michael Quezada, Martin Esquivel
A. Adoption of the Policy and Instruction Committee Agenda and Approval of the Minutes of May 6, 2014, Policy and Instruction Committee Meeting (Discussion/Action)
Dr. Peercy stated that a request was made to change the order of the agenda by moving item VI to item II and asked that a motion be made to accept the change to the agenda and approve the minutes. Ms. Korte motioned to adopt the agenda with the change of agenda items order and approve the Policy and Instruction Committee meeting minutes dated May 6, 2014. Mr. Garcia seconded the motion. All were in favor.
II. Consideration of Approval of an Amendment to the Current Charter Agreement for School of Integrated Academics and Technologies (SIATech) to change their name to ABQ Charter Academy (Discussion/Action)
Presenters: Mark Tolley – Director Charter/Magnet Schools and Eric Bose – Principal, SIATech
Mr. Tolley informed the committee that the School of Integrated Academics and Technologies (SIATech) does not intend to renew their Memorandum of Understanding (MOU) with SIATech as a vendor. The provided curricula package is contingent upon being a SIATech school and their package is no longer in the best interest of the school and its students. The name change amendment will not change the mission, vision, goals or any other areas associated with the school’s charter.
Dr. Maestas motioned to approve the name change. Ms. Korte seconded the motion. All were in favor.
III. Consideration for Approval of the College and Career High School Calendar (Discussion/Action)
Presenter: Elizabeth Abeyta – Principal, College and Career High School.
Ms. Abeyta presented the College and Career High School calendar for school year 2014-15 and explained that the calendar was closely created to the Central New Mexico Community College (CNM) calendar so students would have access to courses and have a brief break. Ms. Korte inquired about APS student activities during CNM’s summer session. Ms. Abeyta replied that students spend their time in the summer taking CNM classes and preliminary data shows a need for remediation in reading and math. A “boot camp” preparation program was begun to ensure successful ACCUPLACER® placement test scores high enough to take CNM courses. The ACCUPLACER® placement test is a requirement for CNM attendance. Ms. Korte said it was an excellent idea and that such a program would be beneficial to all APS students.
Dr. Peercy noted that the CNM graduation date was changed from May 2, to May 9, 2015. Ms. Abeyta said the error was CNM’s and has been corrected as presented. Dr. Peercy also inquired if regular course work will be completed by end of CNM school year as opposed to the APS end of school date. Ms. Abeyta stated there was no conflict with any APS timeline. Teacher evaluation deadlines were met as regular APS staff. Dr. Maestas asked if the calendar had any effect on payroll. Ms. Abeyta replied the union agreed to the calendar and staff was aware of the calendar before they were hired, also they worked with APS payroll office and developed several payrolls for all employee groups. Ms. Korte motioned to approve the calendar. Mr. Garcia seconded the motion. All were in favor.
IV. Consideration for Approval of the Proposed Agreement for the Career Enrichment Center (CEC) Nursing Program (Discussion/Action)
Presenters: Nikki Dennis - Principal, Career Enrichment Center
Connie Baker – CEC Nursing Program Director
Ms. Dennis stated that the nursing students have to go to clinical sites for hands-on training and each time a new site is added there is a new agreement that needs to be approved and signed by the APS Board of Education and the clinical site. This agreement is with Transitional Hospital Corporation of New Mexico (also known as Kindred) and will be a site for senior practical nursing students. Ms. Korte motioned to approve the agreement. Dr. Maestas seconded the motion. All were in favor.
V. Consideration of Approval of Changes to Board of Education Policy BE4 – Public Participation at Board of Education Meetings. (Discussion/Action)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Dr. Peercy gave a brief summary of possible revisions to this policy in order to improve public participation at Board meetings. Ms. Brunder outlined the updates in detail. Ms. Korte motioned to approve the policy and it was seconded by Dr. Duran. All were in favor, but due to the changes requested for the Public Participation at Board of Education Meetings Procedural Directive, Ms. Brunder recommended that board members review and approve the Public Participation at Board of Education Meetings Policy at the same time that the Public Participation at Board of Education Meetings Procedural Directive is reviewed at an upcoming Policy and Instruction Committee meeting.
A. Discussion of Request to Participate in Public Comment Sign In Form (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst. Art Melendres – Modrall Sperling
Changes in the process could be to provide the information in several languages, provide an interpreter, and provide a shorter, clearer written version of what the public will sign prior to participating in the public forums.
B. Discussion of Public Participation at Board of Education Meetings Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Board members discussed and commented on ways to reword and improve the policy verbiage in the sections of speaker etiquette, audience etiquette and other opportunities to communicate with the board members by email and explored the idea creating a website to dialog with the public. Ms. Korte commented that on (page 1) time constraints for people coming in late and wanting to speak should be extended, (page 2) prohibiting posters as self-expression, (Page 3) focus on topics not personnel, and showing the speakers the guidelines and not having them sign the form. Dr. Duran commented on (page 1) the 30-minute rule for sign up, removing legal references, and poster size. Dr. Maestas commented that the document was too long. Dr. Peercy summarized some of the changes to be made: reference all laws as footnotes, sign up available prior to public forum, if the person can’t be there to sign, then allow person to email or call in their participation request, which APS responds to acknowledge receipt of request and informs requestor of public forum rules, use of banners/posters, and on expressing complaints/concerns the public should refrain from using APS personnel names. There was a brief discussion on video equipment use. Monica Armenta informed the board that there are no credentialed media personnel any longer because of the many different forms of voicing opinions.
.
VI. Consideration of Approval of New Board of Education Policy DE2 Debt Management (Discussion/Action)
Presenters: Carrie Robin Brunder – Legislative Liaison and Policy Analyst, Don Moya – Chief Financial Officer, Paul Cassidy – Managing Director, RBC Capital Markets
After discussion of the policy changes, Dr. Peercy asked for a motion to adopt the policy. Ms. Korte motioned for adoption of DE2 Debt Management policy and Dr. Maestas seconded the motion. All were in favor.
A. Discussion of Debt Management Program Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder – Legislative Liaison and Policy Analyst, Don Moya – Chief Financial Officer, Paul Cassidy – Managing Director, RBC Capital Markets.
Ms. Brunder introduced Mr. Paul Cassidy of RBC Capital Markets, who summarized for the board members the highlights of the proposed program’s procedural directive. The procedural directive should result in an improved annual bond rating; provide stability for the management of the district’s bonds and other areas of debt management. It would be beneficial to the district. Dr. Duran asked a question on negotiated sales (page 8) and after explanation Mr. Cassidy suggested that Dr. Duran and other board members sit in and observe a future negotiated sale.
VII. Discussion of Operational Cash Balances Procedural Directive (Discussion)
Presenters: Carrie Robin Brunder - Legislative Liaison and Policy Analyst, Don Moya - Chief Financial Officer
Ms. Brunder brought to the attention of the board members that the procedural directive is being updated to say that there must be a minimum of five percent in the cash balance and it can go up from there.
VIII. Consideration of Approval of Changes to Board of Education Policy I.07 Student Travel: Field and Activity Trips to be Renamed IJ1 Student Travel: Field and Activity Trips (Discussion/Action)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Ms. Brunder reviewed the changes to the policy and said it was reworded to include classes, extracurricular, co-curricular and student organizations’ participation in field and activity trips with approval of the superintendent or designee. Trips are limited to direct instruction and require parent/guardian approval. The policy will be reworded with the input given by board members and reviewed at a future meeting for approval.
A. Discussion of Out of Town Travel for Student Trips Procedural Directive (Discussion)
Presenter: Carrie Robin Brunder - Legislative Liaison and Policy Analyst
Todd Resch – Associate Superintendent for High Schools
A pilot program was instituted by the principal at La Cueva High School and this procedural directive was crafted after the success of the program. On overnight trips, there are clear procedures in place to ensure the safety of students. Ms. Brunder reviewed the specifics of the procedural directive with the board members.
Dr. Duran would like to see the procedural directive as a guideline and not prescriptive, limiting volunteers. Ms. Korte questioned the luggage checks and emphasized the importance of principals’ awareness of who, why and where students are going. Emphasis was drawn to the importance of ensuring that travel during the summer is sanctioned and approved by the district. Background checks need to be enforced with contract coaches and parent chaperones. Dr. Peercy recommended that the 30-day advance notice to principal should be modified.
IX. Discussion of Drug Free Workplace and Employee Drug and Alcohol Testing Procedural Directive (Discussion)
Presenters: Carrie Robin Brunder - Legislative Liaison and Policy Analyst, Andi Trybus - Assistant Superintendent of Human Resources
The language in this procedural directive has been changed, updating the term “illegal drugs” to include cannabis even if use of cannabis is authorized by state law. This change is recommended by Modrall Sperling to comply with federal law.
X. Update on Cultural Proficiency and Board Member Request for Another Committee (Discussion)
Presenters: Shelly Green - Chief Academic Officer, Lynne Rosen - Language and Cultural Equity Director, Toby Herrera - Student School & Community Service Center Director
Board members discussed the opportunities and impact of creating a new committee regarding cultural proficiency. Some support was directed to creating a policy regarding cultural proficiency throughout the district, especially in the areas of hiring practices, effects on poverty and the achievement gap, and raising awareness of how cultural proficiency relates to education, students and teachers. Discussion referred to the benefits and burden of creating another monthly meeting or longer quarterly meetings to allow for significant dialogue. Creating a task group was suggested to focus on the topic.
XI. Future items (Discussion)
There were no future items presented at this meeting.
XII. Announcement of the Next Policy and Instruction Committee Meeting
The next Policy and Instruction Committee meeting will be held on Wednesday, July 23, 2014, at 5:00 p.m., in the DeLayo Martin Community Room.
XIII. Adjournment
The meeting was adjourned at 7:25 p.m.
