Board Meetings

I.

Call to Order

A.

Roll Call

II.

Adoption of the May 20, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda (Discussion/Action)

III.

Consideration for Approval of Purchase of LanDesk System Management Purchase (Discussion/Action)
Presenter: Paul Romero, Chief Technology Officer and Jason Johnson, Executive Director of Technology

IV.

Consideration for the Approval of the Design Development Submittal for Career Enrichment Center Classroom Addition as Submitted by Lee Gamelsky Architects (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

V.

Consideration for the Approval of the Selection Advisory Committee's Recommendation for the Architect Selections for Four (4) Projects and Four (4) On-calls for Architectural Services Across the District (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

VI.

Update to the Board of Education on Increased Matching Funds Award by the New Mexico Public Schools Capital Outlay Council Award to the Marie Hughes Elementary School Construction Project (Discussion)
Presenter: Kizito Wijenje, Executive Director Capital Master Plan

VII.

Presentation of Capital Master Plan Budget Comparison by School Board District (Discussion)
Presenter: Kizito Wijenje, Executive Director Capital Master Plan

VIII.

Next Capital Outlay, Property and Technology Committee Meeting

A.

The Next Capital Outlay, Property and Technology Committee Meeting is Scheduled for June 17, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room

IX.

Adjournment

I.

Call to Order
The meeting was called to order at 7:28 a.m.

A.

Roll Call

Present:  Lorenzo Garcia, Dr. Analee Maestas, Kathy Korte (phone), Martin Esquivel (phone, then arrived at 8:11 a.m.), Steven Michael Quezada (phone), Dr. Don Duran, and Dr. David Peercy

II.

Adoption of the May 20, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda (Discussion/Action)

Dr. Peercy motioned to adopt the agenda; Dr. Maestas seconded the motion; Board members unanimously adopted the May 20, 2014 Capital Outlay, Property and Technology agenda.

III.

Consideration for Approval of Purchase of LanDesk System Management Purchase (Discussion/Action)

Paul Romero, chief technology officer, and Jason Johnson, executive director of technology, presented the following information:

• Desktop management system that provides remote assistance to the school sites and increased services to the schools
• Provides insight regarding warranties on the systems at schools
• Allows technology the capability  to ensure that machines are loaded with all the hardware and software required for on-line testing
• Pulled servers out of the schools and centralized them at the data center resulting in several large servers replacing 144 smaller servers
• Does not require much bandwidth
• Setting up a location for disaster recovery
• Includes a four-year contract with updates
• Training by LanDesk is included for APS technology staff on system administration
• There will be a dedicated technology technician for each school cluster
• Training on the system will be provided this summer prior to the new school year starting
• The system will be secured by using “permissions”

Dr. Peercy motioned for approval, Dr. Maestas seconded the motion; Board members Garcia, Maestas, Quezada, Duran and Peercy approved the purchase of LanDesk system management with board member Kathy Korte voted against this purchase because it was primarily needed to fund testing which is unfunded mandate by the New Mexico Public Education Department (NMPED). Mr. Esquivel was not present for the vote on this item.

IV.

Consideration for the Approval of the Design Development Submittal for Career Enrichment Center Classroom Addition as Submitted by Lee Gamelsky Architects (Discussion/Action)

Karen Alarid, executive director of Capital, and Kizito Wijenje, executive director of Capital Master Plan (CMP), presented information about the Career Enrichment Center classroom addition.  Discussion included:

• Request was presented last month, however, due to issues regarding scale of proposal the item was tabled
• Superintendent Brooks added that the original plan presented last month was the best plan for the current time
• Handout in board packet indicates that all portables colored blue will be replaced with the new addition
• Portables that will remain are for specialized classes, e.g., automotive program and an architectural program
• Original scope of project was much smaller at $2.8 million; it has grown to $5 million to get rid of as many portables as possible
• The school has been very successful; currently 1,700 students participate in a “college-style” environment
• The Early College Academy also resides within this facility with 200 students
• Board member raised concerns for the traffic issues at the site, which will need long-term, innovative solutions
• Creation of possible satellite locations
• Career Enrichment Center has been on the CMP since March 1974

Kathy Korte motioned for approval; Dr. Peercy seconded the motion; Board members unanimously approved of the design development submittal for Career Enrichment Center Classroom addition as submitted by Lee Gamelsky Architects.

V.

Consideration for the Approval of the Selection Advisory Committee's Recommendation for the Architect Selections for Four (4) Projects and Four (4) On-calls for Architectural Services Across the District (Discussion/Action)

Karen Alarid, executive director of Capital, and Kizito Wijenje, executive director of Capital Master Plan (CMP), presented the following:

• Request for Proposals (RFP) was put out for architectural services to begin the design work for four projects
• Increased the number of on-call contracts for the district
• Architectural Selection Committee reviewed the proposals and ranked them accordingly
• The Montgomery Complex is going to be demolished due to rain damage last summer; the damage was in excess of 65 percent of the price of replacing the building
• The issue was taken before the Capital Master Plan Advisory Committee
• Decision to demolish the building also was due to health and safety issues
• Miscellaneous small projects, included in the RFP, are projects under $1 million and maximum allowable construction costs (MACC) of $750,000

Small projects within the capital master plan do go through the initial Capital Master Plan Advisory Committee Dr. Peercy motioned for approval; Dr. Duran seconded the motion; Board members unanimously approved the Selection Advisory Committee's recommendation for the architect selections for four (4) projects and four (4) on-calls for architectural services across the district.

VI.

Update to the Board of Education on Increased Matching Funds Award by the New Mexico Public Schools Capital Outlay Council Award to the Marie Hughes Elementary School Construction Project (Discussion)

Kizito Wijenje, executive director of Capital Master Plan, presented the following:

• Project was approved by the CMP committee and the Board of Education in 2010
• It was funded in 2013 during the February election
• Original scope was a classroom wing replacement for $8 million
• It was eligible for matching funds through the New Mexico Public Schools Capital Outlay Council (NMPSCOC)
• During programming it was technically determined that the proposed replacement would not be sufficient according to the NMPSCOC
• NMPSCOC prefers to fund a project without further requests for matching funds later
• Solution would be a total replacement of the school that could be done in two phases with only 18 months of disruption
• NMPSCOC approved to provide the additional money required to totally rebuild the school
• There are still logistics that need to be worked out

VII.

Presentation of Capital Master Plan Budget Comparison by School Board District (Discussion)

Kizito Wijenje, executive director of Capital Master Plan, presented the following:

• Handout shows the amount spent in each of the districts starting in 2006
• District 5 had a major change in student population growth to the west side
• District 1 also had a major change in student population growth
• District 2 student population was reduced by approximately 35 percent
• Last page shows totals by strategy by district (construction dollars)

VIII.

Next Capital Outlay, Property and Technology Committee Meeting

A.

The Next Capital Outlay, Property and Technology Committee Meeting is Scheduled for June 17, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room

IX.

Adjournment

The meeting adjourned at 8:22 a.m.