Board Meeting Dates

I.

Call to Order

A.

Roll Call

II.

Adoption of the April 22, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the March 18, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

III.

Consideration for Approval of Expanding Wireless Services at All Sites to Support Services such as Digital Content/Curriculum and Online Assessment (Discussion/Action)
Presenter: Jason Johnson, Executive Director of Technology

IV.

Consideration for Approval of Upgrading Routers Throughout the District (Discussion/Action)
Presenter: Jason Johnson, Executive Director of Technology

V.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Douglas MacArthur Elementary School Site (“Douglas MacArthur ES”), which is Legally Described as Tract 112-A, MRGCD Map 32, which is One of Several Tracts of Land that Comprise this APS Property (Discussion/Action)
Presenter: Martin W. Eckert, SR/WA, Director Real Estate Department

VI.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Southwest PreK School Site, which is Legally Described as Tract 1-A, A.P.S. Southwest Mesa Educational Corridor Complex, Bernalillo County, New Mexico (Discussion/Action)
Presenter: Martin W. Eckert, SR/WA, Director Real Estate Department

VII.

Consideration for the Approval of the Design Development Submittal for Ernie Pyle Middle School – New Sixth Grade Classroom Building and Art-Music Complex Renovation (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

VIII.

Consideration for the Approval of the Design Development Submittal for Rio Grande High School New Ninth Grade Academy Building (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

IX.

Consideration for the Approval of the Design Development Submittal for Career Enrichment Center Classroom Addition as Submitted by Lee Gamelsky Architects (Discussion/Action)
Presenter: Karen Alarid, Executive Director of Capital

X.

The Next Capital Outlay, Property and Technology Committee Meeting is Scheduled for May 20, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community Room

XI.

Adjournment

I.

Call to Order

The meeting was called to order at 7:33 a.m. by Lorenzo Garcia, chair.

A.

Roll Call

Present: Lorenzo Garcia, Dr. Analee Maestas (by phone), Kathy Korte (by
phone), Martin Esquivel (arrived at 7:50 a.m.), Dr. Don Duran, and
Dr. David Peercy

Absent: Steven Michael Quezada

II.

Adoption of the April 22, 2014, Capital Outlay, Property and Technology Committee Meeting Agenda, and Approval of the March 18, 2014, Capital Outlay, Property and Technology Committee Meeting Minutes (Discussion/Action)

Chairman Garcia requested a motion for approval.  Dr. Duran motioned for the adoption of the agenda and approval of the minutes; Kathy Korte seconded the motion. Board members Garcia, Maestas, Korte, Duran and Peercy voted to adopt the April 22, 2014, Capital Outlay, Property and Technology Committee meeting agenda and approve the March 18, 2014, Capital Outlay, Property and Technology Committee meeting minutes.  Board member Esquivel was not present for this vote.

III.

Consideration for Approval of Expanding Wireless Services at All Sites to Support Services such as Digital Content/Curriculum and Online Assessment (Discussion/Action)

Jason Johnson, executive director of Technology, was present to provide information about the need to expand the APS wireless services.  He shared the following information:

• Single controller has reached capacity
• Need to increase wireless capabilities
• Two controllers will allow built-in redundancy

Chairman Garcia called for a motion; Dr. Peercy motioned for approval of expanding wireless services; Dr. Duran seconded the motion.  Board members Garcia, Maestas, Korte, Duran and Peercy voted to approve expanding the APS wireless services. Board member Esquivel was not present for this vote.

IV.

Consideration for Approval of Upgrading Routers Throughout the District (Discussion/Action)

Jason Johnson, executive director of Technology, presented information regarding the need to upgrade routers throughout the APS district:

• Continuation of improving infrastructure at school sites
• Current router are over subscribed
• All routers will be at the same level

Chairman Garcia called for a motion. Dr. Peercy motioned for approval; Dr. Duran seconded the motion. Board members Garcia, Maestas, Korte, Duran and Peercy voted to approve of upgrading routers throughout the APS district.  Board member Esquivel was not present for this vote.

V.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Douglas MacArthur Elementary School Site (“Douglas MacArthur ES”), which is Legally Described as Tract 112-A, MRGCD Map 32, which is One of Several Tracts of Land that Comprise this APS Property (Discussion/Action)

Chairman Garcia called for a motion; Dr. Peercy motioned for approval to grant all necessary easements required for the infrastructure to serve the Douglas MacArthur Elementary School site (“Douglas MacArthur ES”), which is legally described as Tract 112-A, MRGCD Map 32, which is one of several tracts of land that comprise this APS property. Dr. Duran seconded the motion.  Board members Garcia, Maestas, Korte, Duran and Peercy voted to approve granting the necessary easements. Board member Esquivel was not present for this vote.

VI.

Authorization to Grant All Necessary Easements Required for the Infrastructure to Serve the Southwest Pre-K School Site, which is Legally Described as Tract 1-A, A.P.S. Southwest Mesa Educational Corridor Complex, Bernalillo County, New Mexico (Discussion/Action)

Chairman Garcia called for a motion. Dr. Peercy motioned for approval; Dr. Duran seconded the motion.  Board members Garcia, Maestas, Korte, Duran and Peercy voted to grant all necessary easements required for the infrastructure to serve the Southwest Pre-K school site, which is legally described as Tract 1-A, A.P.S. Southwest Mesa Educational Corridor Complex, Bernalillo County, New Mexico. Board member Esquivel was not present for this vote.

VII.

Consideration for the Approval of the Design Development Submittal for Ernie Pyle Middle School – New Sixth Grade Classroom Building and Art-Music Complex Renovation (Discussion/Action)

Tyler Mason, staff architect for Facilities, Design and Construction, introduced Mark Baker and Tomas Sanchez of Baker Architecture and Design, who presented the following information:

• New sixth grade building and fine arts building
• Projects cost is $4.2 million
• Both projects were designed for Leadership in Energy and Environmental Design (LEED) Silver
• Replacing old “C” building
• Security measures were reviewed, e.g., cameras, entrance security

-   Facility will be fully equipped per APS standards

• Cost per square foot is $109

Chairman Garcia called for a motion. Dr. Maestas motioned for approval; Dr. Duran seconded the motion.  Board members unanimously approved the design development submittal for Ernie Pyle Middle School new sixth grade classroom building and art-music complex renovation.

VIII.

Consideration for the Approval of the Design Development Submittal for Rio Grande High School New Ninth Grade Academy Building (Discussion/Action)

Tyler Mason, staff architect for APS Facilities Design & Construction, introduced Jim Graf and Andy Benson from Van H. Gilbert Architects, and Principal Yvonne Garcia.  Information presented about this agenda item included:

• Architects worked with community, staff and students
• The CAD (Computer Aided Design) students presented their ideas and suggestions for design to the architects
• Facility will be approximately 90,000 sq. ft.
• Maximum Allowable Construction Cost (MACC) is at $18.2 million
• School is designed to meet LEED (Leadership in Energy and Environmental Design)Silver
• Design calls for 30 percent water reduction
• Security measures were reviewed
• The drop-off area will remain the same
• Board members asked about accommodating the pre-school program (childcare facility)

-   Principal  Yvonne Garcia responded to board member’s questions:

• Child care is going to relocated off-campus to a different site
• School administrators met with the City of Albuquerque and the Head Start program in October and informed them that their facility was being moved to the west side of the campus
• APS presented a deadline of June 30, of this year to respond with their plans for the program’s future
• Youth Development, Inc. YDI advised APS of plans  to relocate to a different site
• Albuquerque Head Start has not responded to APS with future plans

• Request for Capital Master Plan information on these programs and their move
• Students utilizing the childcare facility include two RGHS students, community members and staff
• Active student involvement included student internships
• Board members expressed support of keeping a facility for childcare open for student use
• Dr. Maestas requested information about the status of the swimming pool issue

Chairman Garcia called for a motion. Dr. Maestas motioned for the approval; Dr. Duran seconded the motion. Board members unanimously approved of the design development submittal for Rio Grande High School new ninth grade Academy Building.

IX.

Consideration for the Approval of the Design Development Submittal for Career Enrichment Center Classroom Addition as Submitted by Lee Gamelsky Architects (Discussion/Action)

Tyler Mason, staff architect for APS Facilities Design & Construction (FD & C) introduced Lee Gamelsky, Lee Gamelsky Architects; Myron Johnson, FD & C staff architect; and Career Enrichment Center (CEC) Principal Niki Dennis, and staff members Ed Lucero and Lori Jaramillo.  Information presented about this agenda item included:

• School  enrollment is 1,100 students
• The construction class studied the design, which was exciting for them
• Design is for a two-story facility located on west side of existing building
• Due to constrictive area, three double-wide portable classrooms and one single-wide are being relocated to another area
• Existing service lines come off of Mountain Road
• Pedestrian path connecting new addition to the portables
• Building will house four classrooms, three labs, a multi-purpose space, staff offices, a food prep area, and support areas
• Fully technology equipped per APS standards
• Three building blocks: common area, interior amphitheater, classrooms
• Identification of construction site staging  in proximity with Albuquerque High
• Concern that the $4.18 million project cost will include the use of portables
• Clarification requested if lack of funding was the reasoning why portables are remaining as part of the project plan.

-   Those buildings are being utilized for the architecture construction program and the automotive lab

• Request for cost of project if portables were replaced with permanent buildings
• Request for redesign and verification that redesign fits into the  scope of the APS Capital Master Plan
• Request for  a comprehensive study of the CEC ,long-range plans for the center, and possible other locations

Board member, Esquivel motioned to table the agenda item until more information can be provided regarding inquiries at this meeting. Dr. Duran seconded the motion.  Board members unanimously approved to table the agenda item and reschedule it for review at a future meeting.

X.

Next Capital Outlay, Property and Technology Committee Meeting

The next Capital Outlay, Property and Technology Committee meeting is scheduled for May 20, 2014, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo Martin Community room.

XI.

Adjournment

The meeting adjourned at 8:25 a.m.