Board Meeting Dates

I.

Call to Order

A.

Adoption of the Policy Agenda and Approval of the Minutes of March 18, 2013, Policy and Instruction Committee Meeting (Discussion/Action)

II.

Consideration of Approval of New Mexico High School Competency Exam (NMHSCE) waivers for students that transferred to the Albuquerque Public Schools (APS) in their senior year from out of state (Discussion/Action)
Presenter: RoseAnn McKernan

III.

Proposed Virtual High School (Discussion)
Presenter: Shelly Green, Dave Wells

IV.

Albuquerque Public Schools Charter School Performance Contract and Authorization Process (Discussion)
Presenter: Mark Tolley, Eddie Soto

V.

Consideration for the Approval of the 2013-14 Infrastructure Services included with E-Rate Submittal (Discussion/Action)
Presenter: Lynn Harris, Chief Information Officer

VI.

Consideration for the Approval of 2013-2014 Internet-Based Maintenance of Internal Connections and Requested E-Rate Reimbursements (Discussion/Action)
Presenter: Lynn Harris, Chief Information Officer

VII.

Future Items (Discussion)

VIII.

Announcement of the Next Policy Meeting - the next meeting will be held Wednesday, May 8, 2013, 5:00 p.m., in the DeLayo-Martin Community Room.

IX.

Adjournment

I.

Call to Order – the meeting was called to order at 5:00 p.m. by the chair, Dr. David Peercy.

A.

Adoption of the Policy Agenda and Approval of the Minutes of March 18, 2013, Policy and Instruction Committee Meeting – Lorenzo Garcia motioned for approval.  Steven Quezada seconded the motion.  All were in favor.

II.

Consideration of Approval of New Mexico High School Competency Exam (NMHSCE) waivers for students that transferred to the Albuquerque Public Schools (APS) in their senior year from out of state – Lorenzo Garcia motioned for approval.  Analee Maestas seconded the motion.  All were in favor.

III.

Proposed Virtual High School – Shelly Green introduced Dave Wells, principal of eCADEMY.  Mr. Wells presented.  The proposed virtual school would provide another opportunity for students to graduate. There is a student population that is interested; the classes would be taught by APS teachers.  It would be an adjunct of eCADEMY and would provide students an opportunity to take all classes online. It would be a “School of Choice.”  eCADEMY currently has eight teachers and 45 adjunct teachers and focuses on students who need to retake a class.  APS has no full-time online learning option for students. They would like to “rebrand” eCADEMY, have it open in the Fall with a new name and reconfigured operations.  It still would serve the current district-wide part-time students.  The school would accept 150 full-time ninth and tenth grade students in 2013-2014.  The school would grow to 350 full-time students in grades 9-12 by 2015-2016.  Enrollment would be processed by the APS transfer office lottery.  A discussion followed regarding concern about lack of student interaction with other students and the type of students that are drawn to this type of school. Mr. Wells went over the new resources needed to support the students, which included another full-time teacher in each of the next two years, another counselor, and clerk and tech coordinator, plus a new special education position.  A new help-desk position for after-hour student calls would be needed as well as new computer equipment. Progress reports would be done every two weeks for full-time students.  If students are not doing well, teachers will have them come in for two weeks. Mr. Wells went over the positive budget implications.  Questions and discussion followed.

IV.

Albuquerque Public Schools Charter School Performance Contract and Authorization Process – Mark Tolley, Director of the Charter/Magnet Schools Department began by talking about the law and changes in the law concerning charter schools.  The Amended Charter School Act was approved in 2011.  The act has increased the role and responsibility of authorizers in approval, oversight, renewal or revocation of its charter schools. The law is being piloted in 12 states including New Mexico.   Mr. Tolley worked with principals for six months. The documents were created to comply with the new law and complement an already strong process that APS uses in working with charter schools. It is a five-year contract and revolves around academic, financial and organization.  The contract will be visited yearly, but is a working document.  Mr. Tolley will come back in a few months with the APS charter contracts.  Mr. Tolley went over the contract document.  Discussion, questions and suggestions followed.

V.

Consideration for the Approval of the 2013-14 Infrastructure Services included with E-Rate Submittal - Lynn Harris presented, explaining about the e-rate and contract services.  She said the FCC required APS to provide the contractors and requires us to lock them in.  See vote below as the committee voted on both agenda items V & VI at the same time.

VI.

Consideration for the Approval of 2013-2014 Internet-Based Maintenance of Internal Connections and Requested E-Rate Reimbursements -
Presenter: Lynn Harris, chief information officer, said they were building a high speed/wireless connection that is planned within the next three to five years. They will have one gigabyte in the Fall and then 2 gigabytes will go to each school.  The application for reimbursement would pay for 86percent.  On the application you must indicate the provider or who you will be working with; APS isworking with Century Link.   Dr. Peercy pointed out that the two documents (provided for agenda item V and VI) were slightly different; asked that they check the award dates and contract expiration dates.  Kathy Korte motioned for approval.  Mr. Garcia was concerned that they were approving after the fact since the application already had been submitted. Dr. Peercy clarified that they were basically voting that the district wanted the discounts and this was just a submittal that we were going to do this.  Kathy Korte motioned for approval (of both items) to include the friendly amendment to VI to provide additional information prior to the item being approved on the consent calendar.  Analee Maestas seconded the motion.  All were in favor with the exception of Mr. Quezada who left before the vote.

VII.

Future Items (Discussion) – Dr. Peercy gave the board a schedule of what policies needed to be worked on within the next few months at future meetings.  He went over the list and said he would like to be done before the next legislative session (by December, 2013).

VIII.

Announcement of the Next Policy Meeting - the next meeting will be held Wednesday, May 8, 2013, 5:00 p.m., in the DeLayo Martin Community Room.

IX.

Adjournment – the meeting was adjourned at 6:29 p.m.