Board Meeting Dates

Additional Details

Finance Committee Meeting Agenda

UPDATE
Monday, February 25, 2013, 7:30 AM
DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Albuquerque, New Mexico

1. Call to Order
   1. Approval of the February 25, 2013, Finance Committee Agenda and Minutes of the January 21, 2013, Finance Committee Meeting (Discussion/Action)
2. Consideration for Approval of Budget Adjustments for Grant Management (Discussion/Action)
   Presenter: Ruben Hendrickson
   1. IDEA-B Early Intervention Services, $3,134,747
   2. Title I School Improvement, $2,916,368
   3. Title II A, $933,573
   4. School Improvement-Ernie Pyle, $512,699
   5. School Improvement-Section 1003g, $492,215
   6. Innovative Solutions, $208,100
   7. IDEA-B Risk Pool, $128,476
   8. Title I, $78,274
   9. IDEA-B Private School, $29,930
   10. Kirtland Korner, $13,359
   11. Title I-McKinney-Homeless, $8,268
   12. Title III, $2,868
   13. IDEA-B, $(3,569,891)
3. Consideration for Approval of Cash Transfer (Discussion/Action)
   Presenter: Teresa Scott
4. Consideration for Approval of Grant Management Inter-Function Transfers for January 2013 (Discussion/Action)
   Presenter: Teresa Scott
5. Consideration for Approval of Grant Management Intra-Function Transfers for January 2013 (Discussion/Action)
   Presenter: Teresa Scott
6. Consideration for Approval of Budget Adjustment Increase for 2012-13 Student Transportation Services Final Allocation (Discussion/Action)
   Presenter: Brad Winter
7. Consideration for Approval of Statement of Equipment Taken Out of Service October 1, 2012-January 31, 2013 (Discussion/Action)
   Presenter: Tami Coleman
   1. October 1-31, 2012, $183,547.49
   2. November 1-30, 2012, $244,572.57
   3. December 1-31, 2012., $167,659.58
   4. January 1-31, 2013, $121,411.75
8. Consideration for Approval of Cash Disbursements for January 2013 (Discussion/Action)
   Presenter: Mark Heckart
9. Consideration for Approval of Mental Health Services RFP #12-071PS-SL (Discussion/Action)
   Presenter: Mark Heckart
10. Consideration for Approval of Legal Services RFP #13-025SS-AM (Discussion/Action)
    Presenter: Mark Heckart
11. Consideration for Approval of Operational Fund Inter-Function Transfers for January (Discussion/Action)
    Presenter: Ruben Hendrickson
12. Consideration for Approval of Operational Fund Intra-Function Transfers for January (Discussion/Action)
    Presenter: Ruben Hendrickson
13. Consideration for Approval of Operational Fund Budget Increase-SEG Revenue (Discussion/Action)
    Presenter: Ruben Hendrickson
14. Consideration for Approval of Operational Fund Budget Increase-Forest Reserve Funds (Discussion/Action)
    Presenter: Ruben Hendrickson
15. Consideration for Approval of Operational Fund Budget Increase for Nex+Gen Academy (Discussion/Action)
    Presenter: Ruben Hendrickson
16. Presentation of FY2013 Q2 Expenditure Report (Discussion)
    Presenter: Don Moya
17. Presentation of FY14 Strategic Budget Look Ahead (Discussion)
    Presenter: Don Moya and Ruben Hendrickson
18. Adjournment
    1. The next Finance Committee meeting will be held on Monday, March 18, 2013, at 7:30 a.m., at the Alice and Bruce King Educational Complex in the DeLayo-Martin Community Room.

Albuquerque Public Schools
Minutes of the Finance Committee
February 25, 2013

A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Monday, February 25, 2013, beginning at 7:30 a.m., in the Alice and Bruce King Educational Complex, DeLayo-Martin Community Room, 6400 Uptown Blvd., NE.  Attending were:  Marty Esquivel, Lorenzo Garcia (7:38), Kathy Korte (via telephone), Paula Maes, Analee Maestas, David Peercy (7:37) and David Robbins (via telephone).

Absent:

1. Call to Order
   Mr. Esquivel called the meeting to order at 7:30 a.m.
   1. Adoption of the February 25, 2013, Agenda and Approval of the January 21, 2013, Minutes
      Dr. Maestas motioned for approval of the agenda and minutes with Ms. Korte seconding the motion in the affirmative.  Motion carried.
2. Consideration for Approval of Budget Adjustments for Grant Management
   1. IDEA-B Early Intervention Services, $3,134,747
   2. Title I School Improvement, $2,916,368
   3. Title II A, $933,573
   4. School Improvement-Ernie Pyle, $512,699
   5. School Improvement-Section 1003g, $492,215
   6. Innovative Solutions, $208,100
   7. IDEA-B Risk Pool, $128,476
   8. Title I, $78,274
   9. IDEA-B Private School, $29,930
   10. Kirtland Korner, $13,359
   11. Title I-McKinney-Homeless, $8,268
   12. Title III, $2,868
   13. IDEA-B, ($3,569,891)

   Ms. Scott presented budget adjustments to several grants—most are carryover.

   Ms. Korte motioned for approval of the Budget Adjustments for Grant Management with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

3. Consideration for Approval of Cash Transfer
   

   Ms. Scott presented a Cash Transfer from a closed grant from two years ago—an expense should have been charged against this grant and was not—utilizing cash to cover expense.  This is a net increase of $1,285 to the operational funds.

   Ms. Korte motioned for approval of the Cash Transfer with Ms. Maes seconding the motion in the affirmative.  Motion carried.

4. Consideration for Approval of Grant Management Inter-Function Transfers for January 2013
5. Consideration for Approval of Grant Management Intra-Function Transfers for January 2013
   

   Ms. Scott presented the Inter-Function and Intra-Function Transfers for the month of January.

   Ms. Maes motioned for approval of items 4 and 5 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

6. Consideration for Approval of Budget Adjustment Increase for 2012-13 Student Transportation Services Final Allocation
   

   Ms. Lucy Vigil presented a budget adjustment as per the Public Education Department’s increase to the initial Transportation budget.  The increase is for $906,365.

   Ms. Maes motioned for approval of the Budget Adjustment Increase for the 2012-13 Student Transportation Services Final Allocation with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

7. Consideration for Approval of Statement of Equipment Taken Out of Service October 1, 2012-January 31, 2013
   

   Ms. Coleman presented the disposal of assets taken out of service for the last four months.

   Ms. Maes motioned for approval of the Statement of Equipment Taken out of Service October 1, 2012-January 31, 2013 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

8. Consideration for Approval of Cash Disbursements for January 2013
   

   Mr. Heckart presented the Cash Disbursements for January 2013.

   Ms. Maes motioned for approval of the Cash Disbursements for January 2013 with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

9. Consideration for Approval of Mental Health Services RFP #12-071PS-SL
   

   Mr. Heckart discussed that this particular RFP is one which is done every four years.  Estimated usage for the first year is $405,000 (misprint on action sheet of $405M), $230,000 for the following three years.  The estimated total for the four years is $1,090,000.  Services provided by contracted community providers at schools to students who receive health and wellness referrals.

   Dr. Maestas motioned for approval of the Mental Health Services RFP #12-071PS-SL with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

10. Consideration for Approval of Legal Services RFP #13-025SS-AM
    

    Mr. Heckart presented the RFP for district legal services.  The recommendation is for multiple awards so that particular legal needs of the district can be covered—every firm has different specialties.

    Ms. Maes motioned for approval of the Legal Services RFP #13-025SS-AM with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

11. Consideration for Approval of Operational Fund Inter-Function Transfers for January
12. Consideration for Approval of Operational Fund Intra-Function Transfers for January
    

    Mr. Hendrickson presented the Operational Fund Inter- and Intra-Function Transfers for January.

    Ms. Maes made a motion for the approval of items 11 and 12 with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

13. Consideration for Approval of Operational Fund Budget Increase-SEG Revenue
    

    Mr. Hendrickson presented the final adjustment of the $5 to unit value increase—recognizing $1,090,402.86 in revenue.

    Ms. Maes motioned for approval of the Operational Fund Budget Increase-SEG Revenue with Dr. Maestas seconding the motion in the affirmative.  Motion carried.

14. Consideration for Approval of Operational Fund Budget Increase-Forest Reserve Funds
    

    Mr. Hendrickson presented the reflected 25% of the $31,000 available; $7,959 has been allocated to the district.

    Ms. Maes motioned for approval of the Operational Fund Budget Increase-Forest Reserve Funds with Mr. Garcia seconding the motion in the affirmative.  Motion carried.

15. Consideration for Approval of Operational Fund Budget Increase for Nex+Gen Academy
    

    Mr. Hendrickson presented a reflection of $1,395 being deducted for the $5,000 contribution made to Nex+Gen Academy.  These funds will be used to pay for teacher stipends.

    Mr. Garcia motioned for approval of the Operational Fund Budget Increase for Nex+Gen Academy with Ms. Maes seconding the motion in the affirmative.  Motion carried.

16. Presentation of FY2013 Q2 Expenditure Report
    

    Mr. Moya presented the FY2013 Quarter 2 Report for all funds—the metric changes each quarter.  The Q2 YTD areas in red (% of budget expended) have an explanation off to the side.  Instructional Materials is one of the categories in red—ordered in the September rather than in spring—timing issue.  Discovery Ed materials are encumbered and expenditures will hit in Q3.  The Combined Local/State Grants category (primarily afterschool programs)—figures will be less than anticipated in the 2nd quarter every year—will be back on track for the 3rd quarter.

17. Presentation of FY14 Strategic Budget Look Ahead
    

    Mr. Moya began discussion by saying the following about the FY14 Budget presentation:

    1. Based on where the Legislation is on appropriations—HB2 did pass the House of Representatives and is on its way to the Senate.  Mr. Moya and Mr. Hendrickson prepared estimates of what it means for the Albuquerque Public Schools based on HB2 as it moves forward—with respect to revenue and expenditures.
    2. Mr. Hendrickson reviewed high-level assumptions and updates.  Hopefully more clarity will be given over the next two to three weeks as decisions are being made in Santa Fe.
    3. Mr. Hendrickson brought to the committee’s attention the document, which reflects the recommended appropriations evolution as it goes from the Executive recommendation to the LFC recommendation to the latest proposal approved by the House Appropriations Finance Committee.  The 3.8% increase in revenue represents a $22.4M positive impact—once student enrollment decrease is factored in, it becomes a net revenue increase of $20M.
    4. Expenditure increases tied to new legislative mandates:  two major ERB contribution increases—1.5% increase reversal--.75% represents a true increase—totals $9M to district.
    5. No provision for PTR waivers being extended into next fiscal year—impact is a need for approximately 100-120 additional teachers.  Also there is an embedded 1% increase to all employees.
    6. Existing budget shortfall of $5.2M in FY13 will be softened with the IDEA-B operational credit for early intervention programs.
    7. Big increases to medical plan due to health care reform impacts as well as increases to medical costs—setting aside $4.2M for increases next year.
    8. Utilities continue to increase—especially electricity—approximately $1.3M—represents a 4-5% increase overall.
    9. Positive side to enrollment drop is spending is reduced–need for fewer teachers—reduction of $1.2M.
    10. Mr. Moya discussed that once HB3 moved from House Education Committee to House Appropriations and Finance--$43.5M, which was above the line went back below the line.  If this money would have stayed above the line, that would have meant another $11.7M to the Albuquerque Public Schools.  The incremental increases and fixed costs continue to outstrip incremental increases in revenue.
    11. School districts and state education agencies need to make maintenance of effort—done in two different ways.  A state makes maintenance of effort by looking at the amount of money made available to serve students with disabilities—amount of money generated through the funding formula by students with disabilities.  Districts make maintenance of effort by the amount of money spent on students with disabilities.
    12. Mr. Hendrickson discussed not being ready to build a budget—settling out assumptions by March 8—internal budget templates will be built for schools so that funds can be allocated.
    13. PTR-7% away from own internal standard in terms of how we staff
    14. According to PED views, reports show we are off by 2-3%
    15. Ms. Scott discussed that 10% was held back at the beginning of this year for sequestration—do not know the dollar impact for FY14.
    16. Mr. Moya discussed that Impact Aid cuts would happen immediately for this year in regard to sequestration.
    17. Mr. Moya has concerns using cash for recurring expenditures.
    18. Mr. Brooks discussed Potential Discretionary Increases and Requests are a result of the Board’s discussions.
18. Adjournment
    

    Dr. Peercy (Mr. Esquivel left at 8:26) adjourned the Finance Committee meeting at 8:40 a.m.  The next Finance Committee meeting will be held on Monday, March 18, 2013, at 7:30 a.m., in the DeLayo-Martin Community Room.