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UPDATE: Board of Education Audit Committee Meeting

Thursday, February 21, 2013, 5:00 PM

Meeting Information and Documents:

  • Meeting Location:
    DeLayo Martin Community Room Alice and Bruce King Educational Complex, 6400 Uptown NE
  • Meeting Notice: Posted on January 11, 2013 at 4:51 PM
  • Agenda Packet: Posted on February 15, 2013 at 6:33 PM
  • Minutes
  • Calendar import: vCal iCal

Additional Details

Audit Committee Meeting



Thursday, February 21, 2013

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd NE

Albuquerque, New Mexico



Call to Order



Adoption of February 21, 2013, Audit Committee Agenda and Approval of the October 26, 2012, and October 29, 2012, Audit Committee Meeting Minutes (Discussion/Action)



Special Issues



Ethical Advocate Statistics  (Discussion)
Presenter: Peg Koshmider



Aging Report (Discussion)
Presenter: Brad Winter



Consideration for Approval to Convene in Executive Session pursuant to the Open Meetings Act NMSA 1978, (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit (Action)



NACA (Discussion)
Presenter: Mark Tolley



Fifty-Five Activity Fund Audits (Discussion)
Presenter: Rachel Cortez



Five Non-Compliant Activity Fund Audits (Discussion)
Presenter: Joyce Ramirez



Five General Operational/Federal Funds Audits (Discussion)
Presenter: Joyce Ramirez



North Star Enrollment Report (Discussion)
Presenter: Peg Koshmider



Reconvene to Open Session



Statement of Closure



Consideration of Acceptance of the Internal Audit Reports discussed in Executive Session (Action)



Fifty-Five Activity Fund Audits



Five Non-Compliant Activity Funds Audits



Five General Operational/Federal Funds Audits



North Star Enrollment Report







February 21, 2013


COMMITTEE MEMBERS PRESENT: Paula Maes, David Robbins, Dr. David Peercy, Lorenzo Garcia,  Dr. Analee Maestas, Winston Brooks (ex-officio member), Kathy Korte, Don Moya, (ex-officio member) Michael Reeves, Susan Wrons, Martin Esquivel - Chairperson


Participants: Dr. Brad Winter, Peg Koshmider, Sonia Montoya, Joyce Ramirez, Rachel Cortez, Brenda Yager, Mark Tolley, Kara Bobroff, Carmen Rodriguez


  1. I. Call to Order

The meeting was called to order at 5:05 p.m.

  1. II. Adoption of  February 21, 2013 Audit Committee Agenda and Approval of the October 26, 2012 and October 29, 2012 Audit Committee Minutes (Discussion/Action)

Chairperson Martin Esquivel motioned for approval of the February 21, 2013 Audit Committee agenda and approval of the October 26, 2012, and October 29, 2012 Audit Committee minutes. David Robbins seconded the motion. All voted in the affirmative to approve the motion.

  1. III. Special Issues

  1. A. Ethical Advocate Statistics (Discussion)

Ms. Peg Koshmider commented that while there appears to be a 14 percent drop in Ethical Advocate complaints, last year there were 42 complaints for the same school. If those complaints are taken out of the totals, there is a 2 percent increase. Ms. Koshmider explained that when there are numerous complaints at the same location, other ways are looked at to help resolve the issues. In the case of this school, the associate superintendent became involved and that involvement appeared to calm the situation. Overall, the complaint line is being used appropriately and issues are being resolved by using the proper channels. Ms. Koshmider mentioned some of the types of complaints that are received and stated that approximately 90 percent of the allegations have some truth to them. Committee members have asked that the report be sorted by complaint category, along with some historical data using line graphing. Mr. Robbins asked if any of the complaints that are criminal in nature are turned over to the police. Ms. Koshmider says that the police department is involved if there is criminal activity and the police department handles any interviewing.

  1. B. Aging Report (Discussion)

Dr. Brad Winter says that the MOU between APS and CNM is in the hands of the attorneys, and legal has come up with an MOU that works for everyone. APS has signed the MOU. The CNM attorneys have the MOU, and APS is waiting to get it back from them. Mr. Robbins commented on the amount of time that it was taking to get resolutions. Mr. Robbins suggested that we contact CNM to expedite the MOU. Ms. Korte asked why the nepotism issue on the aging report was on hold. Mr. Brooks explained that the APS does not have administration management rights to transfer teachers from one location to another because of the labor contracts. Mr. Robbins wanted to know if the supervisory positions are being monitored with regard to nepotism. Mr. Brooks stated that the state code is followed and the district does not allow relatives to supervise another family member.  Mr. Reeves suggested establishing a policy going forward to deal with nepotism. There was more discussion on the subject of nepotism. Ms. Korte asked what steps should the board take to deal with nepotism. Chairperson Esquivel stated that this item is off topic with the meeting and the resolution of the nepotism issue should be moved to policy.

  1. IV. Adjourn to Executive Session pursuant to the Open Meetings Act NMSA 1978

(§10-15-1(H) (2)) for the purpose of discussing limited personnel matters in

connection with Internal Audit (Discussion/Action)

A roll call vote was called to verify committee member agreement to close the meeting. Winston Brooks, Lorenzo Garcia, David Peercy, David Robbins, Kathy Korte, Analee Maestas, Michael Reeves, Susan Wrons, Paula Maes, Don Moya and Martin Esquivel answered in the affirmative. The motion passed.

The committee adjourned to Executive Session pursuant to (§ 10-15-1 (H) (2)) for the purpose of discussing limited personnel matters in connection with Internal Audit including fifty-five activity fund audits, five non-compliant activity fund audits, five operational/federal funds audits and one audit/report.


  1. V. Reconvene to Open Session

  1. VI. Statement of Closure

Mr. Esquivel stated that the APS Audit Committee met in executive session on February 21, 2013, for the purpose of discussing limited personnel matters in connection with Internal Audit as authorized by the limited personnel matters exception -NMSA 1978,10-15-1(H) (2).  The matters discussed in the executive session were limited only to those specified.

  1. VII. Consideration of Acceptance of the Internal Audit Reports discussed in Executive

Session (Action)

  1. Fifty-Five Activity Fund Audits, including Five Non-Compliant Activity Fund Audits
  2. Five General Operational/Federal Funds Audits
  3. One Audit/Report  
    1. i.        North Star Enrollment Report

David Robbins moved for acceptance of the audits/reports a through c. Kathy Korte seconded. Analee Maestas, Lorenzo Garcia, David Robbins, David Peercy, Winston Brooks, Paula Maes, Michael Reeves, Susan Wrons and Don Moya answered in the affirmative. The motion passed.

  1. VIII. Adjournment

The meeting was adjourned at 6:50 pm.




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