Board Meeting Dates

I.

Call to Order

A.

Adoption of the Policy Agenda and Approval of the Minutes of January 8 , 2013, Policy Committee Meeting (Discussion/Action)

II.

North Star Overcrowding Strategy (Discussion)
Presenter: Brad Winter, Peg Koshmider, Mike Mertz

III.

Consideration for Approval of revisions to Board of Education Policy DM1 - Title IX Compliance for Parent Organizations and Booster Club Finances (Discussion/Action)
Presenter: Carrie Menapace

IV.

Discovery Education Presentation / Demonstration (Discussion)
Presenter: Shelly Green, Discovery Staff and Zuni Students

V.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, March 19, 2013, 5:00 p.m., in the DeLayo-Martin Community Room.

VI.

Adjournment

I.

Call to Order:  the meeting was called to order at 5:02 PM

A.

Adoption of the Policy Agenda and Approval of the Minutes of January 8, 2013, Policy and Instruction Committee meeting – Kathy Korte motioned for approval of the agenda and minutes.  Lorenzo Garcia seconded the motion.  All were in favor.

II.

North Star Overcrowding Strategy – Dr. Brad Winter began by saying there would be an internal audit committee meeting held next week where this issue would be addressed.  He said he had met with the subgroup to discuss the enrollment and documentation issues. They did have a meeting planned for February 25 and Kizito Wijenje, director of Capital Master Plan would start the process of looking into this before the audit meeting.  Dr. Peercy said he had met with the subcommittee to look at the issues; boundary changes, especially the inability for the boundaries to adjust properly for the number of students and the possibility of grandfathering in students and actually making sure that those enrolled lived within the school’s district.  Mike Mertz, a member of the enrollment action committee spoke.  He said the current enrollment was over with 23 students per class and they were  over the site capacity now. Mr. Brooks had previously agreed to do an audit which Mike said the North Star community appreciated.  A North Star committee has worked with Dr. Peercy on a revision of the policy and a procedural directive.  Mike spoke about perhaps having a communication plan to promote nearby schools that have openings i.e., Double Eagle Elementary School that has 100 open slots.  He thanked the board for considering the revisions to the policy.  Ms. Korte had questions about the documentation provided for enrollment and the transfers. Dr. Peercy said the audit had been completed but could not be discussed it at this point since it had not been approved by the Audit Committee.  The question was if in fact there was an overcrowding issue due to student who did not legally reside in the North Star district. The idea was to figure out if the proposed procedural directive could help and if not APS would need to address the overcrowding issue by other means.  Mr. Brooks reminded the board that North Star was the “hot spot” right now but was not the only school dealing with these types of issues.  Rudolfo Anaya was another school having these problems.   He wanted to make sure everyone knew that this was not just a North Star policy but a district policy.  Mr. Mertz said they were proposing something fair and balanced for the entire district.

III.

Consideration for Approval of revisions to Board of Education Policy DM1 - Title IX Compliance for Parent Organizations and Booster Club Finances  - Revisions to this policy has clarified that booster club funds are to be reported to the district.  Kathy Korte motioned to approve the amended wording.  Analee Maestas seconded the motion.  Dr. Peercy explained that they wanted to set a direction for any type of information relative to finance. There would be different topics as part of the implementation; along with training as part of the implementation.  He felt it was the right thing to do if well managed.  In the implementation itself – it may have to come back to policy.  He wanted the public to know that it’s a reporting mechanism. Mr. Esquivel felt the issue was complicated, in terms of good and bad.  It is good anytime we can supplement the students, but the bad is when activity organizations set up unrealistic fund raising for students. One of our high schools requires choir students to sign an agreement to raise more than $2,250 each.  He felt that this was not right and if we had to go up before a federal court, we could be in trouble.  He suggested looking at the implementation and the need for legal analysis.  Mr. Esquivel suggested asking the SuperSAC student/representatives about the booster clubs to obtain insight we may not have. He said it bothered him that some students could not participate because of these requests for money.  We need to look at the policy, Title IX restrictions and adhere to the law.  Mr. Robbins and Ms. Korte agreed with Mr. Esquivel. Mr. Brooks thanked the parents and others that were in attendance.  He said APS administration had no desire to take on their accounts but felt there was a legal question that needed to be answered as well as a law that should be included in regard to providing a free public education.  All indicated they were in favor of the motion to update the DM1 Policy as motioned.

IV.

Discovery Education Presentation / Demonstration - Shelly Green, interim chief academic officer presented. The presentation was done to help others better understand the power of Discovery Education or to enhance teaching and learning through the intentional usage of digital resources.  She said there would be a number of trainings, etc. that would be coming.  They had been proceeding with their professional development opportunities.  All of the professional development was geared to the individual groups. Ms. Green introduced Mr. Scott Kinney, vice president of Discovery, who had been here most of the day participating in the different trainings.  The Zuni Elementary School student ambassadors that were present and the Discovery staff each introduced themselves.  The student ambassadors then took each of the board members and the superintendent through four stations where the students involved them in a Discovery lesson.  Kathy Korte said it was a great program and a really great tool; she thanked the students.  Mr. Robbins thanked his student group and Dr. Peercy thanked them all.  Dr. Maestas thanked the parents and teachers for all their hard work in the classrooms.

V.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, March 19, 2013, 5:00 p.m., in the DeLayo-Martin Community Room.

VI.

Adjournment – Kathy Korte motioned for adjournment and Analee Maestas seconded the motion. All were in favor. The meeting was adjourned at 6:37 p.m.