Board Meeting Dates

Additional Details

Finance Committee Meeting

AGENDA

Monday, January 21, 2013

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Albuquerque Public Schools

Minutes of the Finance Committee

January 21, 2013

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A Finance Committee meeting of the Albuquerque Public Schools Board of Education was held on Monday, January 21, 2013, beginning at 7:30 a.m., in the Alice and Bruce King Educational Complex, DeLayo-Martin Community Room, 6400 Uptown Blvd., NE.  Attending were:  Kathy Korte, Analee Maestas and David Peercy.

Absent:  Marty Esquivel, Lorenzo Garcia, Paula Maes and David Robbins

1. I. Call to Order

In Mr. Esquivel’s absence, Dr. Maestas called the meeting to order at 7:35 a.m.

a.   Adoption of the January 21, 2013, Agenda and Approval of the December 17, 2012, Minutes

Dr. Peercy motioned for approval of the agenda and minutes with Ms. Korte seconding the motion in the affirmative.  Motion carried.

1. II. Consideration for Approval of Budget Adjustments for Grant Management
2. a. Title I, $3,381,483
3. b. IDEA-B, $1,987,603
4. c. Title III, $216,736
5. d. General Obligation Bond Instructional Materials, $187,951
6. e. Carl Perkins, $91,487
7. f. Southwest Center for Microsystem, $52,229
8. g. IDEA-B Preschool, $38,250
9. h. Title VIII Impact Aid-SPED, $20,705
10. i. Schwab Charitable Fund-Atrisco Heritage Academy, $10,000
11. j. Carl Perkins-High Schools That Work, $7,553
12. k. McKinney Vento Homeless, $7,000
13. l. JAG-Jobs for New Mexico Graduates, $4,561
14. m. Kirtland Korner, $2,944
15. n. Title VIII Impact Aid-Indian Education, $2,001
16. o. K3 Plus, ($884,973)

Mr. Hendrickson presented various budget adjustments—all are a result of receiving actual letters of final allocation.  The one decrease is due to actual student enrollment.

Dr. Peercy motioned for approval of the Budget Adjustments for Grant Management with Ms. Korte seconding the motion in the affirmative.  Motion carried.

1. III. Consideration for Approval of Grant Management Inter-Function Transfers for December 2012

Mr. Hendrickson presented the Grant Management Inter-Function Transfers for December.

Dr. Peercy motioned for approval of the Grant Management Inter-Function Transfers for December 2012, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

1. IV. Consideration for Approval of Grant Management Intra-Function Transfers for December 2012

Mr. Hendrickson stood for questions regarding the Grant Management Intra-Function Transfers for December.

Ms. Korte motioned for approval of the Grant Management Intra-Function Transfers for December 2102, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

1. V. Consideration for Approval of Budget Adjustment Request for School Bus Rental Fee
2. VI. Consideration for Approval of Supplement to School Bus Fleet Service Contract
3. a. Alice Gonzales, Inc., $19,822
4. b. Herrera School Buses, Inc., $160,552
5. c. Lucero Bus Company, $59,466
6. d. Albert Sanchez Bus Company, Inc., $44,753
7. e. Diana Sanchez, $14,311
8. f. Sanchez Southwest, Ltd., $35,121
9. g. Judy Trujillo DBA Triple J Bus Co., $14,311

Mr. Moya presented the budget adjustments for lease payments for several bus contractors.  He also presented the contract adjustments for those lease payments.

Dr. Peercy motioned for approval of items 5 and 6, with Ms. Korte seconding the motion in the affirmative.  Motion carried.

1. VII. Consideration for Approval of Cash Disbursements for December 2012

Ms. Korte motioned for approval of the Cash Disbursements for December 2012, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

1. VIII. Consideration for Approval of Operational Fund Inter-Function Transfers for December 2012
2. IX. Consideration for Approval of Operational Fund Intra-Function Transfers for December

Dr. Peercy motioned for approval of items 8 and 9, with Mr. Korte seconding the motion in the affirmative.  Motion carried.

1. X. Consideration for Approval of Operational Fund Budget Increase
2. Keep Albuquerque Beautiful

Mr. Hendrickson presented a grant award for the Keep Albuquerque Beautiful in the amount of $5,000 to various schools—budgets will be adjusted.

Ms. Korte motioned for approval of the Operational Fund Budget Increase, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

1. XI. Consideration for Approval of Gifts, Grants and Donations of More than $5,000
2. a. Used program origination, transmitter limiting and monitoring broadcast equipment from KNME

Ms. Yager presented a donation from KNME—equipment they no longer use—offered to public broadcasting entities—to be donated to KANW.

Ms. Korte made a motion for the Approval of Gifts, Grants and Donations of More than $5,000, with Dr. Peercy seconding the motion in the affirmative.  Motion carried.

1. XII. Adjournment

Dr. Maestas entertained a motion to adjourn the Finance Committee meeting at 7:45 a.m.  Ms. Korte made a motion with Dr. Peercy seconding the motion in the affirmative.  Motion carried.  The next Finance Committee meeting will be held on Monday, February 25, 2013, at 7:30 a.m., in the DeLayo-Martin Community Room.