Additional Details

Capital Outlay, Property and Technology Committee Meeting

AGENDA

Tuesday, December 4, 2012

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

December 4,   2012

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A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:00 p.m., Tuesday, December 4, 2012, in the Alice and Bruce King Educational Complex, Delayo Martin Conference Room, 6400 Uptown Blvd., NE.  Committee members present were:   Lorenzo Garcia, Paula Maes, Dr. David Peercy, and Dr. Analee Maestas and by phone David Robbins and Kathy Korte.  Absent was Martin Esquivel.

1. I. Call to Order

1. II. Lorenzo Garcia called the meeting to order at 5:00 p.m., on behalf of David Robbins, Paula Maes made a motion for the approval of the November 6, 2012 minutes, and adoption of the December 4, 2012 Agenda, Dr. Analee Maestas seconded.  Motion Carried (5-0)

1. III. Consideration for the Approval of Authorization to Grant the Albuquerque Bernalillo County Water Utility Authority (“ABCWUA”) a Permanent Sanitary Sewer Easement, Alternative Schools Campus.  (Discussion/Action) Marty Eckert requested approval of Permanent Public Sanitary Sewer Easement for an existing sanitary sewer line within Tract A-1, Cortez Elementary School, also known as Alternative Schools.    Paula Maes made a motion for approval of the Permanent Sewer Easement Improvements, Dr. Analee Maestas seconded.  Motion Carried (5-0)

1. IV. Consideration for the Approval of PSCOC Project Close-out Certification for West Mesa High School – PSCOC Project Number: P-6-003 (Discussion/Action) Karen Alarid, Facilities Design and Construction director,   requested approval of West Mesa High School – PSCOC Project P-6-003.  Dr. David Peercy and David Robbins requested a report of the close-out process for projects, a standard report that would include close-out figures to compare differences.  Paula Maes made a motion for approval of project closeout Certification, Dr. Analee Maestas seconded.  Motion Carried (5-0)

1. V. Consideration for the Approval of PSCOC Project Closeout Certification for PSCOC Project Number:  R06-001 for Madison Middle School, Cleveland Middle School and Del Norte High School (Discussion/Action) Karen Alarid, Facilities Design and Construction director, requested approval of the PSCOC close-out certification, which all expenditures listed comply with the scope of the projects and bring the facilities up to the New Mexico statewide adequacy standards and have been paid.  Discussion of selection was made; top ranked is chosen, quality-based selection per statute cost, RFP rate scale. The committee asked for close-out reports for these and all future projects to enable comparisons between proposed costs and project details and final costs and project details.    Paula Maes made a motion for approval of Project Closeout Certification Selection and Analee Maestas seconded.  Motion carried (5-0)

1. VI. Consideration for the Approval of the Architect Selection for Architectural Services RFP #13-012-MM-SL (Discussion/Action) Karen Alarid, Facilities Design and Construction director, requested approval of the qualifications-based architectural services for four projects, Southwest Pre-K through 8 prototype, Food and Nutrition Services central kitchen and storage, re-roof of Building “M,” and Sandia Base Elementary School kitchen cafeteria addition. Proposals were due October 11, 2012 and 20 firms responded.  The Architectural Selection Advisory Committee evaluated the proposals for ranking and selection.  Dr. David Peercy and David Robbins asked for a list of how top ranked architects are selected, and cost clarification based on selection for future project architect selection. David Peercy made a motion for approval of architect selection and Paul Maes seconded.  Motion carried (5-0)

1. VII. Consideration for the Approval of the Bid #13-021PS-AM, Dish Machine Services and supplies (Discussion/Action) Mary Swift, Food and Nutrition Services director, requested approval of the Bid for Architect Selection for Architectural Services RFP# 13 021PS-AM  contract  for maintenance of dish machines services provision of, and  training on use of kitchen cleaning supplies for all traditional and contracted APS food services locations. Auto Clor was the recommended low-bid vendor. (Discussion/Action) Dr. David Peercy made a motion for approval of the Dish Machine Services and Supplies Bid and Paula Maes seconded.  Motion Carried (5-0)

1. VIII. Presentation on APS Preparation for Partnership for Assessment of Readiness for College and Careers (PARCC) On Line Assessments (Discussion) Lynn Harris, chief information officer, presented information  on APS preparation for Partnership for Assessment of Readiness for College and Careers (PARCC) Online assessments, mandated by the New Mexico Public Education Department and to begin in 2014. Concurrently, APS entered into a contract with Discovery Education that requires student use of digital textbooks and the delivery of digital content.  Concerns discussed were cost, implementation, roll-out plan, storage for equipment due to limited space, and energy and cost summary. Committee members were concerned about the cost to APS to implement PARCC, disappointment that the NMPED did not notify APS in time about the mandated initiative so APS could apply for eRate funding in March 2012, concerning  where the money was going to come from in the budget to support implementation and sustainability. Don Moya, chief financial officer, indicated that capital dollars, not operational funds, will be spent on this project. Dr. Peercy suggested taking a phase-in approach and for the district to not get overwhelmed by the nearly $40 million cost of the project.

1. IX. Lorenzo Garcia adjourned the Capital Outlay, Property and Technology Committee meeting at 5:50 p.m., and announced that the next Capital Outlay, Property and Technology Committee meeting will be Thursday, January 10, 2013, in the DeLayo Martin Community Room at 5:00 p.m.