Board Meeting Dates

I.

Call to Order

A.

Adoption of the Policy Agenda and Approval of the Minutes of October 9, 2012 (Discussion/Action)

II.

APS Teacher Evaluation Pilot Report (Discussion)
Presenter: Shelly Green, Carrie Robin Menapace

III.

Consideration of Approval of New Board of Education Policy I.12 Instructional Credit Acceptance (Discussion/Action)
Presenter: Carrie Menapace, Shelly Green, Eddie Soto

A.

Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

IV.

Finance Procedural Directives (Discussion)
Presenter: Carrie Robin Menapace

V.

Consideration of Approval of New Board of Education Policy DM1- Title IX Compliance for Parent Organizations and Booster Club Finances (Discussion/Action)
Presenter: Carrie Robin Menapace

A.

Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

VI.

Consideration of Approval of Board of Education Policy K.03 Non-School Use of Albuquerque Public Schools Facilities (Discussion/Action)
Presenter: Carrie Robin Menapace

A.

Procedural Directive (Discussion)
Presenter: Carrie Robin Menapace

VII.

Consideration for Approval of 2013-2014 School Year Calendar (Discussion/Action)
Presenter: Andi Trybus

VIII.

Interim Grade Reports (Discussion)
Presenter: Shelly Green, Diane Kerschen, Raquel Reedy

IX.

Future Topics: Various topics will be presented as time allows.

X.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, December 11, 2012, 5:00 p.m., in the DeLayo-Martin Community Room.

XI.

Adjournment

I.

Call to Order – the meeting was called to order at 5:00 p.m. by Dr. David Peercy, chair.

A.

Adoption of the Policy Agenda and Approval of the Minutes of October 9, 2012 – Lorenzo Garcia motioned for approval of the agenda as amended (item V. was moved up on the agenda to be item II.) and minutes.  Paula Maes seconded the motion.  All were in favor.

II.

APS Teacher Evaluation Pilot Report – Shelly Green, iterim chief academic officer, presented.  The schools involved in the pilot program were West Mesa, Rio Grande and Highland High Schools as well as Ernie Pyle Middle School. The Gates Foundation helped by funding the pilot.  Volunteers that participated were paid.  Ms. Green went over the pilot factors for the tested and non-tested participants as well as the observation tool, which was based on Charlotte Danielson’s Framework for Teaching and was aligned to New Mexico Competencies.  Ms. Green introduced Yvonne Garcia, principal of Rio Grande High School.  Ms. Garcia went over the tool saying the professional development was necessary and key in order to implement observations accurately with a common vocabulary.  She also went over the student learning goals and the lessons learned.  Ms. Maestas asked if there was a rubric for the student learning goals, which there was.  The student perception survey was discussed.  Teachers liked the survey and the information they received from the survey.  Teachers did want to improve their performance and having the students give feedback was important to them.  There was a discussion regarding growth estimates using a value added model (VAM); the strengths and weaknesses.  Ms. Green also called on Mr. Elder, principal of Highland High School, and Mr. Santistevan, principal of West Mesa High School.  Mr. Elder said it was a lot of work for the staff, but it had provided interesting feedback.  Mr. Santistevan said he had nice conversations with the teachers after the evaluations were in place.  In regard to the overall scores and how they could get better, teachers did work hard on this and would like input on the next tool that will be utilized. Excellent feedback was given.  Questions from the committee followed in regard to the Gates Fellows and report and what the evaluations consisted of at the schools (observations tools), and what was observed when doing them.  Discussion followed in regard to the APS model compared to the Public Education Department (PED) model and testing (District Based Assessment / Standard Based Assessment) and the perception survey.

Ms. Kathy Korte thanked the presenters and asked if the PED mandated the evaluation for next year.  Ms. Shelly Green said that PED has mandated the evaluation for next year and that we did have the option to use an APS model if approved by the PED.

III.

Consideration of Approval of New Board of Education Policy I.12 Instructional Credit Acceptance – Carrie Robin Menapace presented the changes that had been discussed at the previous meeting and went over the additions/changes to the procedural directive.  Martin Esquivel motioned for approval.  Paula Maes seconded the motion with the changes that had discussed.  Questions from the board members and discussion followed.  Dr. Peercy called the question. All indicated approval with the exception of Ms. Maestas who voted against. Motion carried, 5 for and 1 against. Dr. Peercy thanked Mr. Esquivel for pushing the issue of having a policy addressing this type of instructional credit.

A.

Procedural Directive – see above.

IV.

Finance Procedural Directives – Dr. Peercy told the committee that these were procedural directives and only for review.  Ms. Menapace gave a synopsis.  Dr. Peercy asked the committee to review the procedural directives and if they had any suggested changes they could be brought back again.  Discussion followed in regard to the travel procedural directive.

V.

Consideration of Approval of New Board of Education Policy DM1- Title IX Compliance for Parent Organizations and Booster Club Finances – this item was moved up on the agenda to agenda item number two. Brad Winter presented.  Ms. Menapace had written a policy that would be introduced which reflected the district’s compliance with state law that requires all finances of athletic booster clubs be reported to the Public Education Department.  Dr. Winter wanted to make sure this was the direction the board wanted to go with the policy.  Some high schools used a private account; the new policy indicates all funds and financial transactions run through the schools’ activity funds no later than the commencement of the 2014-15 school year.  Questions and discussion followed in regard to hiring of additional personnel and the effect on the budgets and concern that maybe it should begin sooner than the 2014-15 school year.  Ms. Menapace said the district is behind but is attempting to get it done.  The system would be overloaded to institute all the changes at the same time.  Dr. Peercy said it was a matter of trying to get it started and staff  will come back with updates.  Lorenzo Garcia motioned for approval.  Paula Maes seconded the motion.  All were in favor.

A.

Procedural Directive – no discussion.

VI.

Consideration of Approval of Board of Education Policy K.03 Non-School Use of Albuquerque Public Schools Facilities – Dr. Peercy said the policy was pretty straight forward.  The policy and procedural directive were updated with common.  Paula Maes motioned for approval.  Martin Esquivel seconded the motion.  All were in favor.

A.

Procedural Directive – no discussion

VII.

Consideration for Approval of 2013-2014 School Year Calendar – Dr. Peercy asked what the time line was for having the calendar done.  Mr. Brooks answered that the item was up for discussion today and action should be taken at the Policy Committee meeting in December to have a decision before winter break.  Dr. Peercy said there would be discussion today and action in December.  Andi Trybus presented saying there were two options brought forth for review – both have the start date for school the same, Aug 14th.  The major differences in the two calendars were one and two days for fall break, eliminating Veterans Day and the date winter break begins.  Both calendars schedule spring break after testing and attach it to the vernal holiday.  The second semester professional development day was attached to Presidents’ Day and would be converted to a snow day if needed. Ms. Korte commented that she felt option two (2) was the one people favored with the exception of a few tweaks.  Ms. Trybus stated that the payroll issue was not a concern this year; it worked out.  She also said the committee had suggested a task force be formed to deal with the 2013-14 school year calendar and maybe go to the alternative calendar.  Dr. Peercy wasn’t sure if this type of calendar would help the students.  Ms. Maestas thought they should ask the communities if they were interested; it seemed as if the schools and parents liked the alternative calendar.  Mr. Robbins suggested looking at all the many changes attached (busses, etc.) to the alternative calendars.  Discussion followed. It was brought up that the calendar does not align with the University of New Mexico’s or Central New Mexico Community College’s schedules.  Ms. Trybus said both options would be posted on the website.  Ms. Korte asked for one more committee meeting to discuss the calendar options.  Dr. Peercy expressed his appreciation for all the work involved and said they would look to December to vote on the calendar.

VIII.

Interim Grade Reports – It was decided by the committee to defer this item to the next or a future meeting because of a time constraint.

IX.

Future Topics: Various topics will be presented as time allows.

X.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, December 11, 2012, 5:00 p.m., in the DeLayo Martin Community Room.

XI.

Adjournment – the meeting was adjourned at 6:59 p.m.