Board Meeting Dates

I.

Call to Order

A.

Adoption of the Policy Agenda and Approval of the Minutes of July 10, 2012 (Discussion/Action)

II.

Update on the Discovery Education Program (Discussion)
Presenter: Linda Sink

III.

Status of Schools, A-F Grading and Designation (Discussion)
Presenter: Linda Sink, RoseAnn McKernan, Carrie Robin Menapace, Diane Kerschen, Raquel Reedy, Eddie Soto

IV.

Charter Applications to the Public Education Commission and Update on Senate Bill 466 (Discussion/Action)
Presenter: Carrie Robin Menapace, Eddie Soto, Mark Tolley

V.

Consideration of Approval of New Board of Education Policy BH1 Electronic Communications  (Discussion/Action)
Presenter: Carrie Menapace, Lynn Harris, Rigo Chavez

VI.

Consideration of Approval of Revisions to Board of Education Policy K.01 Community Involvement to be renamed K.01 Family and Community Engagement (Discussion/Action)
Presenter: Carrie Menapace, Kristine Meurer

VII.

Consideration of Approval of New Board of Education Policy K.16 Visitors to Schools (Discussion/Action)
Presenter: Carrie Menapace

VIII.

Consideration of Approval of Revisions to Board of Education Policy F.02 Naming and Dedication of Facilities to be Renamed F.02 Naming, Renaming and Dedication of Facilities (Discussion/Action)
Presenter: Carrie Menapace, Brad Winter

A.

Review of School Names and Dedications:  Selection and Change Procedural Directive (Discussion)

IX.

Consideration of Approval of Revision to Board of Education Policy I.02 School Year and Work Year to be renamed I.02 Instructional School Year Calendar (Discussion/Action)
Presenter: Carrie Menapace, Andi Trybus

A.

Review of School Calendar Process Procedural Directive (Discussion)

X.

Student Information System (SIS) - Overview of New System (Discussion)
Presenter: Shayne Kendall

XI.

Future Topics: Various topics will be presented as time allows.

XII.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, September 11, 2012, 5:00 p.m., in the DeLayo-Martin Community Room.

XIII.

Adjournment

I.

Call to Order:  The meeting was called to order at 5:02 p.m.

A.

Adoption of the Policy Agenda - – The agenda was changed - Item 5, Policy BH1 was moved up on the agenda to be Item 2. Lorenzo Garcia motioned for approval of the agenda as changed.  Kathy Korte seconded the motion.  All were in favor.

III.

Update on the Discovery Education Program - Linda Sink, Chief Academic Officer presented the update on the Discovery program.  In a partnership with APS, Discovery Education this past year implemented digital content services to 37 schools across the district and provided 24/7 access to over 200,000 learning assets such as videos, interactive materials, articles, images and audio files. Ms. Sink showed the committee the budget and the goals.  She went over the two phases.  She said Don Moya, Chief Financial Officer would be bringing the Discovery Ed. budget before the Finance Committee the following Monday.  Discussion and questions from the Board members followed in regard to the following:  Promethean Board training (discussion on this issue); techbooks; the Common Core State Standards; concerns with cultural aspect; materials available in Spanish; concern in regard to the infrastructure to support this (most schools are fully prepared).  Ms. Maestas asked for a follow-up.  A discussion followed in regard to the lack of electrical infrastructure that may be an issue.  Dr. Winter mentioned one school that may have an issue.  Dr. Peercy asked for more discussion in regard to the technology, does it support instruction and the capital aspect. A discussion on textbooks/adoption followed.

Shelly Green was introduced as the new Interim Chief Academic Officer replacing Ms. Sink, who would be retiring.

IV.

Status of Schools, A-F Grading and Designation – Carrie Menapace began by explaining the handout that was passed out.  Under the NCLB Waiver granted to the State.  PED is no longer required to calculate adequate yearly progress.  Therefore, school designations of R1, R2, S1, S2 and SINOI no longer apply.  Instead, PED has designated schools as priority, focus and strategic.  There are requirements expected of each designation and for schools assigned a grade of D or F.  Ms. Menapace said they had the lists of schools and now have training from PED.  The associate superintendents would complete all site visits by October 1^st. The schools would then have to do their WebEPSS. The budget review was very specific.  If a focus school, audit would be conducted by APS.  UNM has given APS 12 interns to help with the rollout.  A discussion followed in regard to whether we (APS) had the capacity to do all this.  Ms. Sink said it would be a huge job and they would have to zero in on what they are doing – felt it wouldn’t hurt, but it would not help.  Mr. Brooks said they would be talking with PED on Friday because of our size.  Dr. Peercy felt they had done a wonderful job organizing and populating the audit areas.

V.

Charter Applications to the Public Education Commission (PEC) and Update on Senate Bill 466 - Carrie Menapace gave an update – gave the analysis, as well as the time line regarding performance contract.  Under SB 446 new charter school applicants must meet additional requirements for authorization from local and state authorizers.  Additionally, as part of the application process for new charter schools the Public Education Commission is seeking input from local communities for recommendations on approval or denial of new charter schools in their area.  Three applications had been submitted to PEC for charter school operations in Albuquerque.   Discussion followed.  The APS administration was recommending that the district oppose the creation of these three new charter schools and recommend denial of the applications to the Public Education Commission.  Paula Maes motioned for approval of the recommendation, David Robbins seconded the motion.  All were in favor with the exception of AnaLee Maestas who voted against.

II.

Consideration of Approval of New Board of Education Policy BH1 Electronic Communications – Carrie Menapace presented.  In light of recent events surrounding elected officials and email communication, the Board of Education had requested a policy dealing with email and the Inspection of Public Records Act.  This policy outlines that the district would provide Board members with district email and devices for district business.  Board members are encouraged, but not required to use this email and those devices.  Any record relating to district business is subject to the Inspection of Public Records Act.  Ms. Menapace said the policy was to guide the Board. Paula Maes motioned for approval.  Kathy Korte seconded the motion.  All were in favor.

VI.

Consideration of Approval of Revisions to Board of Education Policy K.01 Community Involvement to be renamed K.01 Family and Community Engagement – Ms. Menapace presented.  After significant input from the Families United for Education, the administration had recommended a revision to the current policy for community involvement.  Ms. Menapace went over the changes in the three policies and gave the reasons for the changes.  Discussion followed in regard to terminology and interpretation of the meanings and in regard to the actual wording used.

Lorenzo Garcia thanked all and said he appreciated all the work that was put into these changes.  Ms. Maestas thanked the Families United that were in the audience, telling them we needed parents to partner.  Kathy Korte motioned for approval of all with the suggested changes, in addition to one more change – change word “fair” to “equitable”.  Lorenzo Garcia seconded the motion.  All were in favor.

VII.

Consideration of Approval of New Board of Education Policy K.16 Visitors to Schools – Ms. Menapace presented.  This policy had been made separate from K.01.  Discussion followed in regard to the new policy – board members making suggestions in regard to wording, etc. David Peercy went over all the suggested changes.  David Robbins motioned for approval with changes.  Kathy Korte seconded the motion.  All were in favor.

VIII.

Consideration of Approval of Revisions to Board of Education Policy F.02 Naming and Dedication of Facilities to be Renamed F.02 Naming, Renaming and Dedication of Facilities – this policy had been revised to reflect that facilities should not be named after living individuals unless there are extenuating circumstances.  Ms. Menapace said the wording had been changed to reflect the Board’s wishes.  Kathy Korte motioned for approval.  David Robbins seconded the motion.  All were in favor.

A.

Review of School Names and Dedications:  Selection and Change Procedural Directive – at the request of the Board of Education, administration submitted revisions to this procedural directive to reflect policy action to not have facilities named after living individuals.

IX.

Consideration of Approval of Revision to Board of Education Policy I.02 School Year and Work Year to be renamed I.02 Instructional School Year Calendar – Ms. Menapace presented.  This policy had been revised to give more explicit direction regarding the creation of the instructional school year calendar.  Ms. Menapace said this was supposed to shore up all the calendars.  The calendars could then be seen earlier and if any changes were made, there would be time to make them.  There was one change – “reserves” was to be added.  Lorenzo Garcia motioned for approval, Kathy Korte seconded the motion.  All were in favor.

A.

Review of School Calendar Process Procedural Directive – this procedural directive more clearly delineates the process that must commence annually to establish the school year calendar.

X.

Student Information System (SIS) - Overview of New System - Shayne Kendall, director of the SIS department presented.  APS currently uses School MAX as its student information system (SIS) – however stability, performance and the antiquated architecture behind it has driven APS to look into another system.  Starting October of 2011 APS had evaluated many other SIS vendors, only those that support districts our size and larger.  After several general committees and sub committees, made of over 150 APS school personnel/staff/faculty, one vendor emerged as the clear choice for APS – Edupoint Synergy SIS. Mr. Kendall said they were at a cross roads.  The current system, School MAX was purchased ten years ago and was becoming unstable.  The options were to either update with current vendor or go with a brand new system.  If a new system is purchased all schools would go to this new system.  Currently schools are purchasing their own systems. Questions and discussion from the board followed.  Don Moya, Chief Finance Officer, indicated it could be brought before Finance the following Monday.   It was decided to have a conversation before the Finance meeting in order to give the committee all the information that they were requesting.

XI.

Future Topics: Various topics will be presented as time allows. Mr. Esquivel asked when the issue of online classes and the acceptance of credits would be added to the agenda.  Ms. Menapace said it would be on the September committee agenda.

XII.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, September 11, 2012, 5:00 p.m., in the DeLayo-Martin Community Room.

XIII.

Adjournment – the meeting was adjourned at 7:12 p.m.

I.

Call to Order:  The meeting was called to order at 5:02 p.m.

A.

Adoption of the Policy Agenda - – The agenda was changed - Item 5, Policy BH1 was moved up on the agenda to be Item 2. Lorenzo Garcia motioned for approval of the agenda as changed.  Kathy Korte seconded the motion.  All were in favor.

III.

Update on the Discovery Education Program - Linda Sink, Chief Academic Officer presented the update on the Discovery program.  In a partnership with APS, Discovery Education this past year implemented digital content services to 37 schools across the district and provided 24/7 access to over 200,000 learning assets such as videos, interactive materials, articles, images and audio files. Ms. Sink showed the committee the budget and the goals.  She went over the two phases.  She said Don Moya, Chief Financial Officer would be bringing the Discovery Ed. budget before the Finance Committee the following Monday.  Discussion and questions from the Board members followed in regard to the following:  Promethean Board training (discussion on this issue); techbooks; the Common Core State Standards; concerns with cultural aspect; materials available in Spanish; concern in regard to the infrastructure to support this (most schools are fully prepared).  Ms. Maestas asked for a follow-up.  A discussion followed in regard to the lack of electrical infrastructure that may be an issue.  Dr. Winter mentioned one school that may have an issue.  Dr. Peercy asked for more discussion in regard to the technology, does it support instruction and the capital aspect. A discussion on textbooks/adoption followed.

Shelly Green was introduced as the new Interim Chief Academic Officer replacing Ms. Sink, who would be retiring.

IV.

Status of Schools, A-F Grading and Designation – Carrie Menapace began by explaining the handout that was passed out.  Under the NCLB Waiver granted to the State.  PED is no longer required to calculate adequate yearly progress.  Therefore, school designations of R1, R2, S1, S2 and SINOI no longer apply.  Instead, PED has designated schools as priority, focus and strategic.  There are requirements expected of each designation and for schools assigned a grade of D or F.  Ms. Menapace said they had the lists of schools and now have training from PED.  The associate superintendents would complete all site visits by October 1^st. The schools would then have to do their WebEPSS. The budget review was very specific.  If a focus school, audit would be conducted by APS.  UNM has given APS 12 interns to help with the rollout.  A discussion followed in regard to whether we (APS) had the capacity to do all this.  Ms. Sink said it would be a huge job and they would have to zero in on what they are doing – felt it wouldn’t hurt, but it would not help.  Mr. Brooks said they would be talking with PED on Friday because of our size.  Dr. Peercy felt they had done a wonderful job organizing and populating the audit areas.

V.

Charter Applications to the Public Education Commission (PEC) and Update on Senate Bill 466 - Carrie Menapace gave an update – gave the analysis, as well as the time line regarding performance contract.  Under SB 446 new charter school applicants must meet additional requirements for authorization from local and state authorizers.  Additionally, as part of the application process for new charter schools the Public Education Commission is seeking input from local communities for recommendations on approval or denial of new charter schools in their area.  Three applications had been submitted to PEC for charter school operations in Albuquerque.   Discussion followed.  The APS administration was recommending that the district oppose the creation of these three new charter schools and recommend denial of the applications to the Public Education Commission.  Paula Maes motioned for approval of the recommendation, David Robbins seconded the motion.  All were in favor with the exception of AnaLee Maestas who voted against.

II.

Consideration of Approval of New Board of Education Policy BH1 Electronic Communications – Carrie Menapace presented.  In light of recent events surrounding elected officials and email communication, the Board of Education had requested a policy dealing with email and the Inspection of Public Records Act.  This policy outlines that the district would provide Board members with district email and devices for district business.  Board members are encouraged, but not required to use this email and those devices.  Any record relating to district business is subject to the Inspection of Public Records Act.  Ms. Menapace said the policy was to guide the Board. Paula Maes motioned for approval.  Kathy Korte seconded the motion.  All were in favor.

VI.

Consideration of Approval of Revisions to Board of Education Policy K.01 Community Involvement to be renamed K.01 Family and Community Engagement – Ms. Menapace presented.  After significant input from the Families United for Education, the administration had recommended a revision to the current policy for community involvement.  Ms. Menapace went over the changes in the three policies and gave the reasons for the changes.  Discussion followed in regard to terminology and interpretation of the meanings and in regard to the actual wording used.

Lorenzo Garcia thanked all and said he appreciated all the work that was put into these changes.  Ms. Maestas thanked the Families United that were in the audience, telling them we needed parents to partner.  Kathy Korte motioned for approval of all with the suggested changes, in addition to one more change – change word “fair” to “equitable”.  Lorenzo Garcia seconded the motion.  All were in favor.

VII.

Consideration of Approval of New Board of Education Policy K.16 Visitors to Schools – Ms. Menapace presented.  This policy had been made separate from K.01.  Discussion followed in regard to the new policy – board members making suggestions in regard to wording, etc. David Peercy went over all the suggested changes.  David Robbins motioned for approval with changes.  Kathy Korte seconded the motion.  All were in favor.

VIII.

Consideration of Approval of Revisions to Board of Education Policy F.02 Naming and Dedication of Facilities to be Renamed F.02 Naming, Renaming and Dedication of Facilities – this policy had been revised to reflect that facilities should not be named after living individuals unless there are extenuating circumstances.  Ms. Menapace said the wording had been changed to reflect the Board’s wishes.  Kathy Korte motioned for approval.  David Robbins seconded the motion.  All were in favor.

A.

Review of School Names and Dedications:  Selection and Change Procedural Directive – at the request of the Board of Education, administration submitted revisions to this procedural directive to reflect policy action to not have facilities named after living individuals.

IX.

Consideration of Approval of Revision to Board of Education Policy I.02 School Year and Work Year to be renamed I.02 Instructional School Year Calendar – Ms. Menapace presented.  This policy had been revised to give more explicit direction regarding the creation of the instructional school year calendar.  Ms. Menapace said this was supposed to shore up all the calendars.  The calendars could then be seen earlier and if any changes were made, there would be time to make them.  There was one change – “reserves” was to be added.  Lorenzo Garcia motioned for approval, Kathy Korte seconded the motion.  All were in favor.

A.

Review of School Calendar Process Procedural Directive – this procedural directive more clearly delineates the process that must commence annually to establish the school year calendar.

X.

Student Information System (SIS) - Overview of New System - Shayne Kendall, director of the SIS department presented.  APS currently uses School MAX as its student information system (SIS) – however stability, performance and the antiquated architecture behind it has driven APS to look into another system.  Starting October of 2011 APS had evaluated many other SIS vendors, only those that support districts our size and larger.  After several general committees and sub committees, made of over 150 APS school personnel/staff/faculty, one vendor emerged as the clear choice for APS – Edupoint Synergy SIS. Mr. Kendall said they were at a cross roads.  The current system, School MAX was purchased ten years ago and was becoming unstable.  The options were to either update with current vendor or go with a brand new system.  If a new system is purchased all schools would go to this new system.  Currently schools are purchasing their own systems. Questions and discussion from the board followed.  Don Moya, Chief Finance Officer, indicated it could be brought before Finance the following Monday.   It was decided to have a conversation before the Finance meeting in order to give the committee all the information that they were requesting.

XI.

Future Topics: Various topics will be presented as time allows. Mr. Esquivel asked when the issue of online classes and the acceptance of credits would be added to the agenda.  Ms. Menapace said it would be on the September committee agenda.

XII.

Announcement of the Next Policy Meeting - the next meeting will be held Tuesday, September 11, 2012, 5:00 p.m., in the DeLayo-Martin Community Room.

XIII.

Adjournment – the meeting was adjourned at 7:12 p.m.