Board Meeting Dates

Additional Details

Capital Outlay, Property and Technology Committee Meeting

AGENDA

Tuesday, August 7, 2012

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

August 7, 2012

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A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:00 p.m., Tuesday, August 7, 2012, in the Alice and Bruce King Educational Complex, Delayo-Martin Conference Room, 6400 Uptown Blvd., NE.  Committee members present were Lorenzo Garcia,  Paula Maes, Dr. David Peercy, Dr. Analee Maestas, David Robbins and via telephone Martin Esquivel.   Ms. Kathy Korte was absent.

1. I. Call to Order

Mr. David Robbins called the meeting to order at 5:00 p.m.

1. II. Adoption of the August 7 Agenda and Approval of the July 17, 2011 Minutes (Discussion/Action) Mr. Robbins called for a motion for approval of the July 17 minutes and adoption of the August 7 agenda.  Paula Maes made the motion and Dr. David Peercy seconded.  Motion carried (5-0).

1. III. Consideration for Approval for Qualifications Based Proposal and Bid for the Inez Elementary School Cafeteria Kitchen and Fine Arts Addition (Discussion/Action) Karen Alarid requested approval of the Qualifications Based Proposal.  A total of four contractors submitted proposals and bids for the project.   TA Cole was the best scored contractor for the proposal and bid.  Dr. David Peercy made a motion; Paula Maes seconded.  Motion carried (5-0). David Robbins stated his concerns with the cost of Leadership in Energy and Environmental Design (LEED) certification and asked if APS could take into consideration by not going LEED certified. This would save money to use for other projects that APS could fund to move up projects.

1. IV. Consideration for Approval for Qualifications Based Proposal and Bid for the Del Norte High School Remediation and Demolition (Discussion/Action) Karen Alarid requested approval of the Qualifications Based Proposal for Del Norte High School remediation and demolition.  This project excludes cafeteria and portables.  Dr. David Peercy made a motion; Paula Maes seconded.  Motion carried (5.0) David Robbins asked why there was a huge difference in bid amounts.  Karen Alarid explained the differences between contractors; Coronado Wrecking and Salvage Co., Inc. was selected based on their abatement, management plan that addressed safety issues. Dr. Winter spoke on behalf of Don Moya stating that the disposition of fixed assets will be presented for approval as part of the project at the August 20^th Finance meeting.   A 30-day notice to the State Auditor’s Office is required by state statue regarding demolishing of buildings which is scheduled for September 24^th.

1. V. Future of APS School Facilities (Discussion) David Robbins requested to have discussions through a workshop on ways to better understand capital projects as a committee for planning. Discussion would include review project contingency savings to move up projects, explanation on how the point system works, challenges APS faces with population growth, prioritize projects based on health, safety and environmental aspects, keeping decisions non-political.  Dr. Winter reported that the Finance Department meets every week to review the capital budget and at that time it is decided what projects can be moved up with money that is left from other projects. Dr. Winter stated that he would be glad to schedule a workshop for the committee to explain capital projects as requested.

1. VI. Future of Non-School Facilities  (Discussion) Kizito Wijenje reported on current capital projects such as the  Food Services and Warehouse, direct classroom educational services with health and safety as priority, with big needs for autism and special education. Montgomery Complex and the Teacher Training Center are projects considered; all projects are kept on a list.  Lorenzo Garcia reminded the committee about his request for a current breakdown on projects that show LEED cost and project cost. Kizito Wijenje explained he would have this available soon.  Dr. Maestas asked about the status of portables for sale, since several schools are looking to use them for parent centers. Dr. Winter stated a meeting was held to discuss this issue.  Portable bids will be open to everyone, a date will be set soon, and about  90 to 100  will be sold, many of which are 1984 models and older.  Portable procedures were discussed and included classroom use as first priority for and identify district needs. Portables cost between $50,000 to $60,000 to move anywhere in the county.  The cost includes setting up, disconnecting and reconnecting utilities, sewer, water, air conditioning, and everything to meet code.  David Robbins indicated that parent centers could also meet in an existing area in the school facility; portable moving costs come out of operational money that could go to other projects.  Space and equipment can be stored in a secure area. Dr. Maestas asked about the technology report status requested.  Dr. Winter will make sure this is received. Superintendent Brooks stated that he would like to see all students in actual classrooms rather than portables.

1. VII. Mr. Robbins adjourned the Capital Outlay, Property and Technology Committee meeting at 5:30 p.m., and announced that the next Capital Outlay, Property and Technology Committee meeting will be September 4, 2012, in the DeLayo Martin Community Board Room at 5:00 p.m.