Additional Details

Capital Outlay, Property and Technology Committee Meeting

AGENDA

Tuesday, July 17, 2012

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Albuquerque Public Schools

Minutes of the Capital Outlay, Property and Technology Committee

July 17, 2012

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A Capital Outlay, Property and Technology (COPT) Committee meeting of the Albuquerque Public Schools Board of Education was held at 5:01 p.m., Tuesday July 17,  2012, in the Alice and Bruce King Educational Complex, Delayo Martin Conference Room, 6400 Uptown Blvd., NE.  Committee members present were:  Mr. Lorenzo Garcia, Ms. Kathy Korte, Ms. Paula Maes, Dr. David Peercy, and Mr. David Robbins and by telephone conference Mr. Martin Esquivel and Dr. Analee Maestas.

1. I. Call to Order

Mr. David Robbins called the meeting to order at 5:01 p.m.

1. II. Adoption of the July 17 Agenda and Approval of the June 5, 2012 Minutes (Discussion/Action) Mr. Robbins called for a motion for approval.   Ms. Kathy Korte made a motion and Mr. Lorenzo Garcia seconded.  Motion carried (6-0).

1. III. Current Prioritization of Projects in the Capital Master Plan (Discussion) Mr. Don Moya and Mr. Kizito Wijenje presented using diagrams and spreadsheets  to explain the direction of the Capital Master Plan, the status of numerous projects, recently completed projects, and the funding sources and the cash flow for these projects.  Mr. Garcia requested a list of the 70 projects discussed.  Board members asked questions on the ranking of proposed and re-prioritizing projects.   Mr. Wijenje talked about forming an opinion poll, on-going district maintenance assessments, and ground breaking and facility openings at which the board will be notified to participate.  Also, a finance plan and board resolution will be brought to the board in October or November to ratify.  Mr. Robbins requested to be informed of the Capital Master Plan Review Committee meetings as an observer.  Dr. Brad Winter presented to the committee the work completed on the Sandia Nature Center.  Dr. Peercy asked about joint power agreements, funds for transportation, and how to let schools know about these transportation funds.

1. IV. Resident and Veteran Preference Overview (Discussion) Mr. Mark Heckart presented on bid and RFP preferences and the evaluation criteria process and documents used.  A meeting with the co-author of this bill will be held to discuss further the application of the bill.  Mr. Heckart indicated he will apprise the board of any updates.

1. V. Qualification Based RFP Evaluation Review (Discussion) Mr. Mark Heckart presented the RFP evaluation criteria for construction and maintenance.  Mr. Heckart talked about the advantages of using this process and the scoring report used to evaluate potential contractors.

1. VI. Acquisition of a 3.001 +/- acre vacant lot which is known as Lot Three (3) of Pine View Estates Subdivision, Bernalillo County, New Mexico (Discussion/Action) Mr. Martin Eckert presented the agreement and requests approval.  Dr. Peercy questions the zoning regulations and Mr. Eckert responded with APS rights to zoning conditions.  Ms. Paula Maes made a motion; Dr. David Peercy seconded.  Motion carried (6.0)

1. VII. E-Builder Project Management Software Overview and Implementation Status (Discussion) Ms. Karen Alarid presented the E-Builder project management system as a web-based, user friendly system used by K-12 and higher education entities.  Ms. Alarid introduced Ryan Haack a student intern who implemented a database to archive drawings.  He currently is working on the implementation of E-builder.  Mr. Haack explained the use of the E-Builder document management system and talked about the phase out of the ARC Database system.  Dr. Winter explained how useful this system is in tracking projects and all information pertinent to the project.

1. VIII. Public Schools Capital Outlay Council (PSCOC) Project Closeout (Discussion/Action)

Ms. Kathy Korte made a motion for the approval of the Volcano Vista HS Project close out, Ms. Paula Maes seconded. Motion carried (6.0)

1. IX. Presentation on the Jemez Camp Gallagher Facility (Discussion) Dr. Brad Winter presented explaining the history and the use of this facility at that time as an environmental outdoor education camp for fourth, fifth, and sixth graders.  Another lease recently was signed so this facility can be used for educational purposes including retreats or classes for the day.  This facility has many amenities and will be maintained by APS.

1. X. Future of APS School and Non-School Facilities (Discussion) Mr. David Robbins talked about future items to discuss and looking forward to long range planning.

Mr. David Robbins adjourned the Capital Outlay, Property and Technology Committee meeting at 6:30 p.m., and announced that the next Capital Outlay, Property and Technology Committee meeting will be August 7, 2012, in the DeLayo Martin Community Board Room at 5:00 p.m.