Board Meetings
Important Notice About Upcoming Meetings
Board of Education meetings will be hybrid meetings with community members and public forum speakers having a choice to attend in person at the John Milne Community Board Room or by accessing the meeting link at on the board meeting calendar. Presenters and recognition guests will attend virtually.
Public forum, either virtual or in person, is a part of the Board of Education meetings on the first and third Wednesdays of the month. Regardless if public forum speakers attend in person or virtually, all speakers must sign up for public forum on the APS website the day of the meeting and before the start of the meeting. Please be sure to visit the APS website to check the agenda.
You can participate in the work of the Board of Education by:
- Signing up to speak at a virtual and in-person public forum
- Watching the live stream of upcoming board meetings.
- Emailing input, comments, and questions to board members at boarded@aps.edu, or calling board members at 505-880-3729.
Closed captioning will continue to be provided in English for Board of Education Zoom meetings live-streamed to YouTube.
Learn more
Special Board of Education Meeting
Friday, May 25, 2012, 7:30 AM
The Audit Committee meeting will begin immediately following the Special Board of Education meeting.
Meeting Information and Documents:
- Meeting Location:
DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE - Meeting Notice: Posted on April 20, 2012 at 2:34 PM
- Agenda Packet: Posted on May 23, 2012 at 5:27 PM
- Minutes
- Calendar import:
vCal
iCal
Additional Details
Special Board Meeting
AGENDA
Friday, May 25, 2012
7:30 AM
DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE
Albuquerque, New Mexico
I. |
Call to Order |
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A. |
Roll Call |
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B. |
Adoption of the May 25, 2012, Special Meeting Agenda and Approval of the May 11, 2012, Minutes (Discussion/Action) |
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II. |
Public Forum |
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III. |
Special Issues |
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A. |
Distribution of Section D Finance Policies |
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B. |
Consideration of Approval for the Proposed Albuquerque Public Schools Fiscal Year 2012-2013 Budget (Discussion/Action) |
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C. |
Consideration of Submissions for New Mexico School Boards Association (NMSBA) 2012 Award Nominations (Discussion/Action) |
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D. |
Graduation Debriefing (Discussion) |
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IV. |
Superintendent Report |
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V. |
Board Reports |
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VI. |
Approval of Consent Calendar Items (Discussion/Action) |
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A. |
Consideration for Approval of Finance Matters (Discussion/Action) |
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I. |
Approval of Budget Adjustments for Grant Management |
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a. |
Kindergarten 3 Plus, $624,712 |
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b. |
KANW, $33,880 |
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c. |
Title I School Improvement-Christine Duncan, $11,072 |
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d. |
Coordinated Approach to Child Health-CATCH, $900 |
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II. |
Approval of Grant Management Inter-Function Transfers for April 2012 |
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III. |
Approval of Grant Management Intra-Function Transfers for April 2012 |
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IV. |
Approval of 2011-12 Fuel Supplement Distribution |
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V. |
Approval of Budget Adjustment Increase for Student Transportation Services |
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a. |
2011-12 Interest Income, $1,724 |
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VI. |
Approval of Supplement to School Bus Fleet Service Contracts |
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VII. |
Approval of 2012-13 School Bus Fleet Service Contracts |
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VIII. |
Approval of IDEA-B Grant Application for 2012-2013 School Year |
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IX. |
Approval of Backflow Prevention Assemblies Bid #12-061SC |
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X. |
Approval of Delivered Pizza Bid #12-049PSPS-MC |
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XI. |
Approval of Capital Master Plan (CMP) Planning Services RFP #12-054MMMM-MC |
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XII. |
Consideration for Approval of External Audit Services RFP #12-043SS-MC |
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XIII. |
Approval of Recommendation of APS Biometric Screening Wellness Vendor-2013 Wellness Incentive Program RFP# 12-062DJ-SL |
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XIV. |
Approval of Cash Disbursements for April 2012 |
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XV. |
Approval of Cash Transfer |
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XVI. |
Approval of Budget Adjustment Requests for Career Academic & Technical Academy (CATA) |
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a. |
Maintenance BAR #001-015-1112-0023-M |
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b. |
Maintenance BAR #001-015-1112-0024-M |
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c. |
Transfer BAR #001-015-1112-0026-T |
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XVII. |
Approval of Instructional Material Fund Budget Increase |
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XVIII. |
Approval of Operational Intra-Function Transfers for April |
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XIX. |
Approval of General Obligation Refunding Bonds and Educational Technology Notes Resolution |
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B. |
Consideration for Approval of District and Community Relations Matters (Discussion/Action) |
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I. |
Approval of naming the West Mesa High School Performing Arts Center as Randy Castillo Performing Arts Center |
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VII. |
Announcement of Upcoming Board Meetings |
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A. |
The next Board of Education meeting will be held on Wednesday, June 6, 2012, at 5:00 p.m., in the John Milne Community Board Room. |
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B. |
The next Special Board of Education meeting will be held on Friday, June15, 2012, at 7:30 a.m., in the DeLayo Martin Community Room. |
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VIII. |
Adjournment |
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Minutes of Special Board Meeting
Board of Education
Albuquerque Public Schools
A Special Board meeting of the Board of Education of Albuquerque Public Schools was held Friday, May 25, 2012, beginning at 7:30 a.m. in the DeLayo Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE.
I. Call to Order
The meeting was called to order at 7:35 a.m.
A. Roll Call
Present: Analee Maestas, Kathy Korte (by phone), Lorenzo Garcia, Paula Maes, David Peercy, and David Robbins
Absent: Marty Esquivel
B. Adoption of the May 25, 2012, Special Meeting Agenda and Approval of the May 11, 2012, Minutes (Discussion/Action)
David Robbins motioned for adoption of the agenda and approval of the minutes. David Peercy seconded the motion. Board members unanimously adopted the May 25, 2012, Special Board of Education meeting agenda and approved the May 11, 2012, Special Board of Education meeting minutes.
II. Public Forum
There were no participants in the public forum.
III. Special Issues
A. Distribution of Section D Finance Policies
Carrie Robin Menapace, legislative liaison and policy analyst, explained that the Section D Finance Policies were distributed at this meeting to allow review before they will be discussed for possible action at the June 12, 2012 Policy and Instruction Committee meeting.
B. Consideration of Approval for the Proposed Albuquerque Public Schools Fiscal Year 2012-2013 Budget (Discussion/Action)
Don Moya, chief financial officer, requested that board members approve the proposed budget.
Board members discussed the following regarding the budget:
- Concern about budget deficit effect on fund balances
- Concern for the decrease in teaching staff and student resources, yet increasing administration at the schools
- Concern for the increase in classroom size
- Support for administration and educational assistants at schools to deal with issues like bullying and reporting requirements, which allows teachers more time to teach
- Reminder that even though staff was added at schools in this budget, the staffing level is still below what it was several years ago
- Support for all of the areas that have been trimmed for several years to make the budget balance
- Concern about how the $25 million held by the New Mexico Public Education Department will be used to increase student achievement
- Considering the cost of preparation and specialized training for professional development , a recommendation was made that teachers be held accountable if they do not attend
- Concern for the lack of supplies at schools when parents and schools are holding fundraisers for supplies
- Gratitude to the Finance and Accounting departments for their dedication to the budgeting process
David Peercy motioned for approval of the proposed budget. Analee Maestas seconded the motion. Paula Maes requested that the motion be amended to add approval of the charter school budgets and David Peercy complied. Board members approved the proposed budget by roll call with all voting yes, except David Robbins who voted against the motion and Marty Esquivel who was not present at this meeting to vote.
C. Consideration of Submissions for New Mexico School Boards Association (NMSBA) 2012 Award Nominations (Discussion/Action)
Brenda Yager, executive director of Board Services explained that the New Mexico School Boards Association is requesting nominations for “Board of Education of the Year” and “Board Member of the Year” awards and that the Board Services Office would like direction from the Board of Education for submissions. Paula Maes recommended that the board be nominated as well as the individual board members, except herself.
D. Graduation Debriefing (Discussion)
Brenda Yager, executive director of Board Services requested that board members review of the 2012 graduation ceremonies to celebrate success, evaluate areas for possible improvement and best practices to share with all schools.
Board members discussed the following about graduations:
- Concern about getting diploma pictures
- Difficulty with audio at the Highland High School graduation
- Concern for music director standing on folding chair to direct the band
- Recommended that the number of people in receiving lines be reduced
- Recommended a difficult recognition ceremony to share stories about individual students
- Support for charter schools CATA and NACA valedictorian speeches
- Importance of incorporating culture and families in school environments
- Support efficient use of time for the larger schools
- Request standardization of format and quality of event programs
- Liked recognition of top 20 students of each school
- Concern that the names of the students were said too quickly
- Request advance information from schools as to the roles board members are assigned at each graduation
- Importance of board members accepting the class before giving out diplomas
- All board members attending should be recognized
- All student names should be listed in the programs
- Concern that the railing was too short
- Request dates of charter school graduations in advance
- Recommendation to use Popejoy for future graduations
- Thanks to the staffing of the graduation committee
- Recommend coaching for valedictorian to slow the pace of speeches
IV. Superintendent Report
There was no superintendent report.
V. Board Reports
Board members expressed gratitude for all of the teachers, administration, support staff, and departments who support the students’ academic success. They also expressed gratitude to Diego Gallegos for his 39 years of service.
VI. Approval of Consent Calendar Items (Discussion/Action)
David Peercy motioned for approval of agenda items VI. A. & B. David Robbins seconded the motion. Board members unanimously approved the Finance Matters and District and Community Relations consent calendar items.
A. Consideration for Approval of Finance Matters (Discussion/Action)
I. Approval of Budget Adjustments for Grant Management
a. Kindergarten 3 Plus, $624,712
b. KANW, $33,880
c. Title I School Improvement-Christine Duncan, $11,072
d. Coordinated Approach to Child Health-CATCH, $900
II. Approval of Grant Management Inter-Function Transfers for April 2012
III. Approval of Grant Management Intra-Function Transfers for April 2012
IV. Approval of 2011-12 Fuel Supplement Distribution
V. Approval of Budget Adjustment Increase for Student Transportation Services
a. 2011-12 Interest Income, $1,724
VI. Approval of Supplement to School Bus Fleet Service Contracts
VII. Approval of 2012-13 School Bus Fleet Service Contracts
VIII. Approval of IDEA-B Grant Application for 2012-2013 School Year
IX. Approval of Backflow Prevention Assemblies Bid #12-061SC
X. Approval of Delivered Pizza Bid #12-049PSPS-MC
XI. Approval of Capital Master Plan (CMP) Planning Services RFP #12-054MMMM-MC
XII. Consideration for Approval of External Audit Services RFP #12-043SS-MC
XIII. Approval of Recommendation of APS Biometric Screening Wellness Vendor-2013 Wellness Incentive Program RFP# 12-062DJ-SL
XIV. Approval of Cash Disbursements for April 2012
XV. Approval of Cash Transfer
XVI. Approval of Budget Adjustment Requests for Career Academic & Technical Academy (CATA)
a. Maintenance BAR #001-015-1112-0023-M
b. Maintenance BAR #001-015-1112-0024-M
c. Transfer BAR #001-015-1112-0026-T
XVII. Approval of Instructional Material Fund Budget Increase
XVIII. Approval of Operational Intra-Function Transfers for April
XIX. Approval of General Obligation Refunding Bonds and Educational Technology Notes Resolution
B. Consideration for Approval of District and Community Relations Matters (Discussion/Action)
I. Approval of naming the West Mesa High School Performing Arts Center as Randy Castillo Performing Arts Center
VII. Announcement of Upcoming Board Meetings
Vice President Analee Maestas announced that the next Board of Education meeting will be held on Wednesday, June 6, 2012, at 5:00 p.m., in the John Milne Community Board room and the next Special Board of Education meeting will be held on Friday, June15, 2012, at 7:30 a.m., in the DeLayo Martin Community room.
VIII. Adjournment
The meeting adjourned at 8:32 a.m.