Additional Details

Finance Committee Meeting

AGENDA

Tuesday, January 17, 2012

7:30 AM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Albuquerque Public Schools
Finance Committee Meeting
January 17, 2012
Roll Call Attendance: Chairman, Martin Esquivel-present, Lorenzo Garcia-present, Kathy Korte-present, Paula Maes-present (via telephone), Analee Maestas-absent, David Peercy-present and David Robbins-present (via telephone)
Participating Were: Winston Brooks, Don Moya, Mark Heckart, Teresa Scott, Ruben Hendrickson, Mike Wilson
1. Call to Order
Mr. Esquivel called the meeting to order at 7:31 a.m. Ms. Korte made a motion to approve the January 17, 2012, agenda and to approve the minutes of December 12, 2011, with Dr. Maestas seconding the motion in the affirmative. Motion carried.
2. Consideration for Approval of Budget Adjustments for Grant Management
a. Kindergarten 3 Plus, ($628,070)
Ms. Teresa Scott presented budget decrease—program ended in July.
Ms. Korte motioned for approval of the Budget Adjustments for Grant Management with Mr. Garcia seconding the motion in the affirmative. Motion carried
3. Consideration for Approval of Grant Management Inter-Function Transfers for December 2011
4. Consideration for Approval of Grant Management Intra-Function Transfers for December 2011
Ms. Teresa Scott presented the Inter and Intra Function transfers and entertained questions by the committee.
Mr. Garcia motioned for approval of items 3 and 4 with Ms. Korte seconding the motion in the affirmative. Motion carried.
5. Consideration for Approval of Cash Disbursements for December 2011
Mr. Moya stated that he has reviewed the disbursements and also visited with Ms. Coleman regarding the report.
Ms. Korte motioned for approval of the Cash Disbursements for December 2011 with Mr. Garcia seconding the motion in the affirmative. Motion carried.
6. Consideration for Approval of Statement of Equipment Taken Out of Service December 1-31, 2011
Mr. Moya presented the report—most of which are outdated computer equipment needing to be disposed—he entertained questions from the committee.
Ms. Korte motioned for approval of Statement of Equipment Taken out of Service December 1-31, 2011 with Mr. Garcia seconding the motion in the affirmative. Motion carried.
7. Consideration for Approval of Operational Fund Inter-Function Transfers for December
8. Consideration for Approval of Operational Fund Intra-Function Transfers for December
Mr. Hendrickson presented the Operational Fund Inter and Intra Function Transfers for December and entertained questions.
Ms. Korte motioned for approval of items 7 and 8 with Dr. Maestas seconding the motion in the affirmative. Motion carried.
9. Consideration for Approval of Musical Instruments and Equipment on Demand Bid #12-031GR-MC
Mr. Heckart presented a bid for the purchase of musical instruments as needed and as budget allows.
Mr. Garcia motioned for approval of the Musical Instruments and Equipment on Demand Bid #12-031GR-MC with Ms. Korte seconding the motion in the affirmative. Motioned carried.
10. Consideration for Approval of Risk Management Claims Administration and Related Services RFP #11-037SS-MC
Mr. Heckart began discussion by saying that this particular RFP originally had seven areas—with the reorganization of the Risk Management department, three of those areas will be handled in house. The Restoration area will be re-bid in order to maximize responses. Mr. Mike Wilson expects a reduction in costs due to the efficiency of claim handling by in-house staff. The three medical area services are: medical bill reduction, medical nurse case management and pharmacy management.
Mr. Garcia motioned for approval of the Risk Management Claims Administration and Related Services RFP #11-037SS-MC with Dr. Peercy seconding the motion in the affirmative. Motion carried.
11. Presentation of CATA Financial Reports for December 2011
Mr. Moya presented the financial report through December 31, 2011, which indicates a positive balance of $84,968.87. APS has been tracking the expenses, which have been incurred since taking over—about $45,000. Mr. Moya has been in communication with the building landlord regarding leasehold improvements that were improperly made, which amount to over $120,000. Discussion about how APS might be able to recoup some of the funds by offsetting some of the outstanding lease payments through the end of the year. The district is waiting on the landlord’s decision.
12. Presentation of FY13 Strategic Budget Update
Mr. Hendrickson began the update by informing the committee that last month’s figure of a $19M shortfall is now closer to $10M. Mr. Hendrickson reviewed the LFC reconciliation proposal relative to the initial PED proposal. These numbers will be changing during the Legislative Session. The LFC side shows a growth of $49M over the prior year. The major change between the LFC and the PED was $25M ERB replacement. The State will pick up the tab and the district will pick up the 1.75% swap—employees will no longer have to pick that up. Another material difference is the $2.5M in fixed cost, which the LFC is including and also an $11.5M amount for enrollment growth. In reviewing the remainder of the document, Mr. Hendrickson informed the committee that these figures are to give the committee an idea of how things are evolving over time.
Future Agenda Items
a. None
Mr. Esquivel entertained a motion to adjourn the Finance Committee meeting at 8:22 a.m. Ms. Korte motioned to adjourn the meeting with Dr. Maestas seconding the motion in the affirmative. The next Finance Committee meeting will be held on Tuesday February 21, 2012, at 7:30 a.m., in the DeLayo-Martin Community Room.