Additional Details

District and Community Relations Committee Meeting

AGENDA

Tuesday, November 22, 2011

5:00 PM

DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE

Albuquerque, New Mexico

Minutes of District and Community Relations Committee Meeting
November 22, 2011
The Board of Education
Albuquerque Public Schools
A District and Community Relations Committee meeting of the Board of Education of Albuquerque Public Schools was held Tuesday, November 22, 2011, beginning at 5:00 p.m. in the DeLayo-Martin Community Room, Alice and Bruce King Educational Complex, 6400 Uptown NE.
I.
Call to Order
The meeting was called to order at 5:01p.m.
A.
Roll Call
Present: Kathy Korte, Paula Maes, David Peercy, David Robbins, Lorenzo Garcia, Analee Maestas came in at 5:04pm, Martin Esquivel called in 5:11 p.m.
B.
Adoption of the November 22, 2011 Agenda and the Approval of the October 17, 2011, Minutes (Discussion/Action) Agenda change requested Item IV will be moved to Item III. David Peercy motioned for adoption of the agenda with change requested and approval of the minutes. Kathy Korte second the motion, Motion carried.
II.
Public Forum: Topics of public forum included concern about community communications with APS and concern about the delay in response from administration.
III.
Consideration for Approval of Lawson Cloud Hosting Services Contract (Discussion/Action) Presenter: Don Moya, chief financial officer
Mr. Moya brought a contract to the board for action to mitigate and take advantages of cost to APS. Mr. Moya introduced Business Systems Director Lynn Harris. The agreement is proposed for Lawson Cloud hosting services. This agreement includes total support of the Lawson ERP application (system administration, database administration, security administration, performance tuning, backups, restores and disaster recovery, system patching, and upgrade management) to achieve economies of scale, which will allow technical and application services to be delivered at lower costs than APS IT staff can provide. This is a definite quantity services contract for fiscal year 2011-2012 and there is no option(s) for extension. Value for the contract is $275,004. The funds utilized will be Education Technology Notes. No bid or RFP was performed. The agreement is recommended as a sole source as allowed by Procurement Code 13-1-126 as the vendor is the exclusive owner and sole provider of Cloud hosting services for the Lawson Enterprise Resource Planning (financial system). Additional costs would be due to customizing system by APS. Agreement provides for one upgrade at no additional cost. Motion for approval by David
Robbins and Kathy Korte second motion. The Lawson cloud hosting services contract was approved by all board members.
IV.
Superintendent Student Advisory Council (SSAC) (Discussion) Presenter: Superintendent Winston Brooks, and Alison Balis, Highland High School. Also joining in the presentation was Corrine Foskey, Del Norte High School and Manuel Marquez, Early College Academy. The students gave an update on their last SSAC meeting. The students wrote a letter to New Mexico Public Education Department (NMPED) regarding grading schools to state they feel the grading system is unfair. They feel that teachers test to get ready for test only, not to see if the students have mastered the subject. Grading should also account for children with financial problems. The students said they had also decided on a logo.
Mr. Robbins spoke on weights of grading system. Dr. Peercy asked, “How do NMPED measures help the students?” Students feel it is not helping students. He asked, “Can these measures create bad behavior? How do you rate activities at the schools?” Kathy Korte asked, “Did you get response from (NM)PED?” Answer from students: not yet! Ms. Korte asked, “Do you know within first two weeks of school if you have a good teacher or not?” Answer: (by all students) yes. Dr. Analee Maestas thanked them for considering all students. Dr. Maestas also asked, “What other kinds of strategies do you have in getting messages to (NM)PED, APS board?” Answer: We have a trip planned to Capitol in 2012 to try and get answers. Also, we want to get in touch with other school districts. Paula Maes said to the students, “Your big obstacle is saying I am not being taught correctly, I am being taught how to test.” APS is changing the APS Foundation Board rules. Phil Casaus from APS Foundation presented to add a couple of students to APS Foundation board. Paula Maes also asked that Mr. Peercy consider adding a student on Board as part of policy committee. Overview of budget was presented to students at their last SSAC meeting in November.
V.
Legislative Update (Discussion) Presenter: Carrie Robin Menapace, APS policy analyst; Joseph Escobedo, Chief of Staff
A.
Interim Committee Meetings
B.
Legislative Agenda
C.
Federal Government
District Administration is requesting Board of Education input regarding several items: New Mexico Interim Committee Meetings
o Funding formula study
o Potential LESC endorsed legislation
o Revenue Update 2012 Legislative Agenda
o Specific proposals/ideas in line with adopted legislative agenda Federal Government Action
o Race to the Top Application
o ESEA Waivers
o CGCS
A Special Board future agenda item should be legislation. The board is trying to get this done before legislative session. Joseph will bring letters to board regarding legislation.
VI.
School Health Advisory Council (SHAC) update (Discussion) Presenter: Dr. Diego Gallegos, Assistant Superintendent; Suzanne Gagnon, SHAC Chairperson
Federal law (PL, 108 – 265, Sec 204) and NM state wellness regulations (NMAC 6.12.6) requires a School Health Advisory Council is required in every NM school district. Its role is to advise the Board of Education and administration in the development, revision, implementation, monitoring and evaluation of the school district wellness policy. The APS Health and SHAC worked very closely with past APS administration and Board of Education to adopt the district wellness policy and procedural directive in 2006.
Suzanne Gagnon chairperson from SHAC updated the board. Physical Activity and Nutrition Action Committee (PANAC) sent a survey to principals, looking at nutrition. They are still collecting data. They will be sending out reports to principals. New physical safety committee is working with risk management, regarding school playgrounds, etc. Behavior Health committee is looking at nursing services. Nurses are working with health assistants to cover all schools. Dr. Analee Maestas asked what is the percentage of health assistants are in schools? In Health Education/Reproductive Health Committee is looking to integrate health science into schools/classes. Reproductive Health Task Force
Kathy Korte asked who is on this task force? What is the purpose of this task force? Mr. Lorenzo Garcia, chair, asked for last question from Mr. Robbins then asked to table the agenda item. This agenda item possibly tabled until Mr. Brooks and Mr. Don Moya could be present or perhaps be an agenda item for Board of Education meeting. The next meeting of the Parent Engagement Policy is Dec. 6.
.
VII.
The next District Relations meeting is scheduled for Tuesday, December 13, 2011, at 6:00p.m., at the Alice and Bruce King Educational Complex in the John Milne Board Room.
VIII.
Adjournment
The meeting was adjourned at 7:07 p.m.